Tag Archives: Siemens AG

Industrial Hacking Demo Cancelled at Homeland Security Request

A demo of how to hack Siemens industrial control systems was cancelled at TakeDownCon after the department of Homeland Security and Siemens asked the security expert presenters—nicely—not to show the audience how these systems can be breached. These industrial systems, called SCADA for “supervisory control and data acquisition” control such things as factory operations, power plants…and warships. READ MORE »

Wi-Fi for the Masses

It looks like a large Styrofoam takeout container. The 14-pound box would fit into a backpack were it not for the two antennas, set well apart. It can withstand subfreezing temperatures and 165-mph winds; it’s even lightningproof. With the lid bolted down tightly, the box offers no clue as to what’s inside. But disassembled, it reveals intricate innards that look like nothing so much as a city viewed from a plane: A million tiny wires crisscross like streets and weave among square parks the size of your thumbnail. The magic of the box occurs when you mount it on the horizontal arm of a city lamppost, so that its long ears reach up to the sky. Install 30 of them per square mile (which isn’t hard, since an installer using a single tool can put up a unit in 15 minutes) and they immediately begin communicating with one another via radio waves. Data, the same information that flows through the wired Internet, begins traveling between them. Establish some hub connections to usher the data back onto the Net and you’ve created a wireless network that can transmit signals all over real, life-size cities–into parks, schools, juice joints, bars, offices, playgrounds, and homes. The boxes, known as routers or nodes, are made by Tropos Networks, a Silicon Valley upstart that’s landed in the middle of a burgeoning movement among U.S. cities to create municipal wireless networks, or metroscale Wi-Fi–essentially, an effort to deliver wireless bandwidth to the masses. Since Tropos began selling its equipment in 2002, dozens of municipalities have signed up. The Twin Cities suburb of Chaska, Minnesota, built a wireless network to cover its 16 square miles and serve all 18,000 of its residents. Corpus Christi, Texas, bought 300 Tropos nodes to cover 24 square miles and has since decided to expand to 147 square miles. As it rebuilds in the wake of Hurricane Katrina, New Orleans plans to cover the whole town with a Tropos network. This summer, Anaheim, California, will hit the switch, giving 325,000 citizens across 50 square miles ubiquitous broadband Internet access. Tropos-powered networks also are in the offing in Philadelphia and San Francisco. Launched with what Bill Gurley, a Silicon Valley venture capitalist and early Tropos investor, calls “four guys under 30 and an algorithm,” the Sunnyvale-based company spent less than $3 million getting its first product to market. Since then, it has grown into the leading equipment provider in this incipient market, with more than $15 million in revenue in 2005 and a projected $45 million in 2006. It has had roughly 350 customers to date–including some in far-flung locales such as Bangkok, Kuala Lumpur, and Doha, Qatar–and partnerships with EarthLink, Google, Motorola, IBM, and others. Given its recent contracts, the company is well ahead of competing equipment makers. Yet Tropos faces some difficult tests before it can realize its vision. The new, large-scale projects in San Francisco and Philadelphia will get the technology out of dress rehearsal and in front of a major audience. These launches will be key to the company’s fate. As hundreds of other cities look on, contemplating whether to install their own cheap broadband, and as a phalanx of massive data carriers like Verizon and Comcast glower over what may be a new threat, Tropos will march out onstage. Says CEO Ron Sege: “The best thing we can do is make sure the big cities do well, for everyone to say, ‘Oh, my God, it works.” “What Stops the Internet From Being Everywhere?” In San Francisco, there is a new café every year that has “the best coffee in town.” At the moment, it’s Ritual, a chic place in the Mission District with leather couches, wireless Internet, and PowerBooks on every table. The two founding engineers of Tropos–Narasimha Chari, who goes by “Chari,” and Devabhaktuni “Sri” Srikrishna–are sitting at a small table, drinking lattes and reflecting on recent news. About a year ago, the mayor of San Francisco put out a request for proposals, looking for the optimum plan for “unwiring” the city–that is, for creating a citywide Wi-Fi network. Just the day before, out of a half-dozen contenders, the selection had been announced–and Sri and Chari’s list of big wins had gotten one municipal contract longer. But the two men, both 32, scarcely stopped to rest. That’s because each successive contract brings them closer to answering a question that’s intrigued them since they met as undergraduates at Caltech about 15 years ago: “What stops the Internet from being everywhere?” The magic of the box occurs when you mount it on a lamppost. Install 30 of them per square mile, and you’ve created a wireless network that can transmit data all over a city. The inquiry arose out of mutual concerns about India and other developing countries. As a brainy boy growing up in Calcutta, Chari would take long excursions through the city searching for textbooks containing just the kind of math and science materials you can download in seconds today from the Internet; he knew that connecting people in poor and remote regions could be a profound form of change. Sri, for his part, had a deep desire to be useful and an appetite for solving engineering problems. So while attending graduate school in the late 1990s (Sri at MIT, Chari at Harvard), the two men would hang out in the bars around Cambridge and talk about how to get the Internet everywhere on the planet. The intellectual challenge soon became as enticing as the moral one. It was a problem of cost efficiency: How could you bring the power of computer networks to villages hundreds of miles from the nearest cable TV, places where people can’t even afford phones? It was a technical problem, of bouncing signals around in the air over large areas and then back to the nearest data wires. And finally it was a problem of overcoming natural physical limitations: the distance transmitted signals could travel, for one, and the amount of stuff that can be sent simultaneously. “It’s just a very fascinating subject,” says Sri. “We never really set out to start a company.” Any solution had to be dirt cheap. Even in the United States, broadband is so expensive, both to provide and to purchase, that its growth has not kept up with consumer appetites. Today many rural areas around the country have no high-speed data services, simply because it costs so much to dig up the streets and lay wire. Jupiter Research, a market research firm, estimates that 35 percent of Internet users in exurban or rural areas can get only dial-up connections. In some cases, the necessary conduits reach town, but jackhammering the last bit of pavement to serve a smattering of houses is more of a burden than it’s worth. “There are some places where the economics are prohibitively expensive,” says Brian Blevins, a Verizon spokesperson. For Chari and Sri, the alternative to digging would have to be radio, and while drinking beer and poring over dense technical books, they came across a radio technology developed in the 1970s for military uses. The technology worked on battlefields, but its inventors and the engineers who came after assumed that it wouldn’t scale. Sri and Chari thought otherwise. They suspected that if you could program the nodes of these radio networks cleverly enough, teaching them to move information around quickly, you could make the network as big as you wanted. Their idea was a variation on the principle of the bucket brigade or steppingstones. If you can’t get the signal to reach all the way to the wired Internet, make it hop from one transmitter to another until it does. And give it some basic rules for finding the most efficient pathway there. Here at Ritual, for instance, e-mail data comes in over wires to a base station or router somewhere in the room and then heads through the air to the nearby laptop. Everyone in the café is just one hop from the wired Net. This configuration requires every user to be within about 100 feet of the device that’s plugged in, and it’s why wireless broadband is generally limited to offices and cafés. But what if you told that router to select another router for passing along its message, and told that router to select yet another after that? If you taught those routers to make efficient choices that wouldn’t require arduous processing, eventually the Internet would spill out into the streets. Sri and Chari got hold of some Wi-Fi gear–a cheap type of radio technology recently introduced to the enterprise market for office environments–and started playing with their routing ideas. They mounted antennas on cars and tooled around Cambridge, testing the performance of nodes programmed to obey their new steppingstone rules. “When we started doing this,” Chari says, “people laughed at us, saying Wi-Fi is an indoor technology. But our approach has always been, don’t take anyone’s word for it.” The two men soon realized that they were no longer solving a math problem: They were developing a product. So they picked up and left Boston for northern California. They hooked up with two friends of friends who understood finance and formed a company. It was not a particularly opportune time. “In 2001, we were out there looking for funding. It was awful,” says Chari. But Bill Gurley, whose firm, Benchmark Capital, invested early in companies such as eBay and Red Hat, liked their ideas. “I don’t think anyone at that time was thinking about municipal wireless,” Gurley recalls. “But what was keeping Wi-Fi from going outside?” Even in the united states, More than a third of Internet users in exurban or rural areas can get only dial-up connections. Well, nothing. In the United States, most towns already own the infrastructure for suspending 14-pound boxes in the sky: lampposts, traffic lights, telephone poles, city buildings. The Tropos routers themselves cost only about $3,500 each. So with 30 per square mile installed in a city like San Francisco, you’d spend about $5 million on boxes to serve more than 700,000 citizens. According to a report by PricewaterhouseCoopers, building a fiber network costs $2,000 “per home passed,” in the industry’s argot; providing DSL costs a few hundred dollars. Compare both with Philadelphia’s estimate that the cost per home passed of its Wi-Fi network will be $30. On the user end of the equation, the hardware economics look even better. The Wi-Fi cards that early adopters were sliding into their laptops in 1999 went for about $2,000 apiece. Today the devices are preloaded into nearly all new computers and cost less than $10 each. Right now, as Chari and Sri drain their lattes at Ritual, there are an estimated 50 million Wi-Fi-ready computers out there. So Bill Gurley got onboard. He liked the open standards of Wi-Fi technology and how quickly the price on the user’s side was dropping. He loved Chari and Sri’s vision of teaching routers with limited range and capacity how to build bucket brigades and choose the most promising pathways, based on the condition of the network. “It’s very elegant,” Gurley says. He also liked the growth potential of the market and the focus on software. “As a venture capitalist, I love everything about the Tropos model,” he says. In January 2002, Benchmark Capital ponied up $2.2 million for the young company to work with. Other VC firms followed, including the Intel Communications Fund and Siemens Venture Capital. And so did Ron Sege. Good Enough Beats Best Ron Sege (pronounced seh-gee) is a tall stick of a guy with blue eyes and blond eyelashes, whose elaborately stitched jeans were meant for a younger man. At 49, he is on his second wife, his second batch of kids, and the fourth small company he intends to make large. In a sense, Sege is a Web 2.0 guy all around, bringing hard-earned experience to a young company with a still-unproven business model. As he puts it, “I’ve seen this movie before.” Sege began working in technology in the 1980s, but really hit his stride in the ’90s, as a manager at 3Com, the company that spawned Ethernet technology. 3Com had a few hundred employees when he perspective, good enough beats best,” he says. Ethernet, the protocol that allows office PCs to share databases and printers and storage in a small local network, was far from perfect. “But it was inexpensive, easy to use, and anybody could design to it.” Sege learned the beauty of this approach to business–float a quick and dirty product, let users and other product developers improve on it, and push it as a dominant shared platform. “Wi-Fi has many of the same attributes,” he says. After 3Com, Sege took a job as executive vice president of Lycos, one of the first Internet portals, where he helped engineer an Internet-bubble buying spree that included acquisitions of Matchmaker.com, Quote.com, and Wired Digital. “That was my media mogul period,” Sege says with a laugh. He left Lycos in 2001 and joined Ellacoya Networks, a company based in Merrimack, New Hampshire, that creates software to help broadband providers ease congestion in their networks. Bill Gurley, tipped off by a Benchmark partner who’d worked with Sege in the past, saw in the Ellacoya CEO someone who’d ridden small companies through significant growth and who understood a good deal about data networks. He contacted Sege and told him about Tropos. The company made sense to Sege. Taking off-the-shelf indoor base stations and sticking them up on power poles–that was a formula he understood. Sri and Chari had already come up with the tricks, the proprietary algorithms for handling data traffic and monitoring the system from one main PC, which would set Tropos apart from its direct competitors. (The company has 30 software patents and patents pending.) In 2004, Sege came onboard–”to do all the stuff not involved with writing software.” At first, that meant selling Tropos boxes and software to a small but eager market the start-up had identified: police and fire departments. After September 11, the consequences of poor emergency communications became painfully clear to city leaders nationwide, and many municipalities were attempting to do something about it. What few civilians realize is that their heroes with hoses and their men and women in blue have always relied on only one of their senses for passing information: their ears. They use the same two-way radio technology today that police departments adopted in the 1930s. Some forces have introduced computers into their cruisers for searching DMV or criminal databases, but these hookups are as slow as your first dial-up modem. Forget about downloading a mug shot. Maps, surveillance videos, traffic updates, real-time messaging? Impossible. What emergency responders need is broadband. And it has to be broadband that’s everywhere, broadband that moves. Tropos could deliver that. Sege traveled the country, giving presentations to police and fire departments, steadily signing up customers. Oklahoma City bought Tropos technology to build a network for its police department covering 620 square miles. In Milpitas, California, about 10 miles from the Tropos headquarters, a 40-node Tropos mesh allows police to look up DMV photos and monitor video surveillance of high-crime areas. So Sege and his team were surprised in the spring of 2004 when they got an order from Chaska, Minnesota, a Twin Cities suburb that wasn’t looking to serve its police force. The town’s city council wanted cheaper connectivity–for all of its residents, who were stuck paying $45 per month for high-speed access from Sprint and Time-Warner Cable. The goal was to provide broadband access for all of its citizens for no more than $20 a month. “Tropos was selling a system for public safety departments. Our IT guys thought, ‘Why couldn’t you do 3,000 connections instead of 300?” says Chaska’s city administrator, Dave Pokorney. For Tropos, this was exhilarating. Chaska had come up with this plan on its own, with no help from Tropos, which was focusing its efforts on public safety. The company had helped create networks designed to serve the general public, but only in parks or other circumscribed areas. Chaska was out ahead of them–and within three months, the city had a real-life metroscale network available to anyone in town. Sleeping Giants Everyone at Tropos agrees on what made the company take off. It happened in August of 2004, when Philadelphia, the largest municipality to date to do so, announced plans to blanket the city with Wi-Fi. The idea was to deliver cheap, and possibly free, broadband Internet access to the 1.5 million souls–digital haves and have-nots alike–who lived within the city’s 135 square miles. This was a bold, pioneering step, lauded by civic groups and techies around the country. But the news hit one party particularly hard: Verizon. At the time, the vast majority of Philadelphians who wanted fast connections to the Web had been coming to Verizon for DSL. Now the company would have a new competitor. The proverbial sleeping giant was caught off guard. It’s one thing to build a wireless network for 8,000 households in the suburbs of Minnesota. But it’s something else entirely to do so in one of the nation’s biggest metros. Verizon’s lobbyists marched straight to state lawmakers in Harrisburg and demanded action. And they got it. A telecommunications bill that had been lingering around the capital for more than a year suddenly came up for a vote, and it had a brand-new provision attached to it. The measure said that Pennsylvania cities intending to create high-speed data networks must give the dominant local phone company the right to build first. If the incumbent proceeded within 14 months, the city would be required to drop its plans. For the leaders of Philadelphia, that meant doing nothing for more than a year before getting their project under way. It also meant that cheaper service–some subsidized for the poor–would happen only at the whim of Verizon. But the prospect of an Internet cloud floating through every park and into the city’s overlooked neighborhoods had already intrigued many Philadelphians, and the state legislature’s intervention galvanized people to protect the idea. “The school district, the nonprofits that wanted to serve poor neighborhoods, even our tourism organizations saw the potential,” says Dianah Neff, Philadelphia’s chief information officer and a 14-year veteran of Silicon Valley businesses. “When the legislation came up, we put the pressure on. We had 3,000 people call, write, and e-mail the governor.” Tropos, which already had been tapped to install two pilot projects in public parks, watched the events unfold. Sege hired a Washington lobbying firm, which showed up in Harrisburg, attempting to sway leaders to spare local governments from restrictions. In late November 2004, just as the bill was approved, Philly’s Wi-Fi enthusiasts got a break. “It was almost like diving to get the catch in the end zone,” says Sege. The state agreed to exempt Philadelphia from the requirements. (All other Pennsylvania municipalities remain bound by it.) The way Sege sees it, Verizon’s in-your-face tactics were the best thing that had ever happened to the start-up. The giant telecom’s reaction made dozens of other cities take notice. If Verizon was so ruffled, people seemed to think, then Philadelphia must have been on to something interesting; the technology’s potential must be real. “The phone was ringing off the hook,” says Sege. Cities around the country, from Minneapolis to Tempe, Arizona, began announcing plans for wireless networks. Several months later, the technology was validated by another waking giant when Cisco announced it would begin building routers for muni Wi-Fi. Tropos sales went from 90 municipal clients in all of 2004 to 75 in just the first half of 2005. The next step in the Philadelphia project was to respond to the city’s RFP, and Tropos now had to get down to details. The company had the gear and the software for monitoring and troubleshooting the network, but there was a lot the small company was lacking. Customer service for one thing. And billing. And consumer sales. Rather than build those capabilities in-house, Sege began searching for an established Internet service provider with which to partner. EarthLink fit the bill. The ISP, based in Atlanta, had thrived as a middleman, buying wholesale dial tone, wrapping it up in an attractive brand, and selling it to Internet surfers. But as the world shifted to faster wires and fiber optics, EarthLink had little to offer. Unlike the phone companies, it owned no connections into the home. In January 2005, Bill Gurley paid a visit to EarthLink’s board of directors. He presented his case for a partnership, in which Tropos would provide infrastructure–the actual broadband network–and EarthLink would handle customer support and sales. In response to Gurley’s presentation, EarthLink sent a team to visit Chaska to see for themselves if the new technology worked. The group toured the town and climbed under tables testing the network’s reliability. They interviewed folks in bars. And they were sold on it. “Municipal Wi-Fi is really important for us,” says Donald Berryman, EarthLink’s president of municipal networks. “It’s one of the top three investments we’re making in future products. It can help us control our destiny because we’ll own the network.” Tropos and EarthLink have since landed deals with five cities and have proposals out to five more. But Will It Really Work? Not surprisingly, the Bells and other data-access providers haven’t backed down. Since the maneuver in Pennsylvania, giants like BellSouth and Comcast have fueled a fight against muni Wi-Fi across the country. Lawmakers in Ohio, Virginia, Kansas, and Oregon, among others, have proposed legislation to keep local governments from building their own networks or at least make it more difficult for them to do so. Fourteen states, including Florida and Colorado, have already passed restrictions. “We have not supported a ban on municipal networks,” says Verizon’s Brian Blevins. “But we’ve felt where there’s vibrant competition, the networks can undercut and disrupt a market that’s working very well.” Critics of muni Wi-Fi argue that if local governments participate in building broadband networks, they’ll exploit unfair tax and regulatory advantages, irresponsibly drain public coffers, and mismanage the services. To counter the legislative gambit, Sege and others have taken to evangelizing in Washington, D.C., and state capitals. They’ve made some progress. In June 2005, Republican Senator John McCain of Arizona and Democratic Senator Frank Lautenberg of New Jersey introduced a federal bill in answer to the activity in the states. The Community Broadband Act of 2005, still in committee, would “preserve and protect the ability of local governments to provide broadband capability and services.” Says one Lautenberg staffer: “The senator doesn’t think there should be obstacles–we’re 16th in the world in terms of broadband penetration.” A bill awaiting a vote by the House, on the other hand, would create barriers–for instance, requiring cities to partner with a private company. A restriction like that, though seemingly innocuous, would have prevented Chaska from building its network. These policy struggles are not the only hurdles Tropos is facing as it lunges for profitability in 2007. There are big technical questions. It’s one thing to build a wireless network for 8,000 households in the suburbs of Minnesota. But it’s something else entirely to do so in one of the nation’s biggest metros. “Nobody’s demonstrated that you can have 135 miles of Wi-Fi,” says Julie Ask, a research director at Jupiter Research. Radio signal is notoriously unpredictable. When your cell phone drops out every time you round the corner of Elm Street, that’s because the mobile provider didn’t predict a problem there. Home devices from cordless phones to baby monitors might cause interference. Tempe, Arizona, where Tropos competitor Strix Systems provided 500 wireless routers, discovered that signal wasn’t getting through house walls beyond 150 yards from the routers. Many Tempe users found they needed an additional $100 device to receive and send data from indoors. Tropos could face similar problems. Dozens of municipalities have joined in, but there is not much of a record. “As a mayor, why wouldn’t you say, ‘I want to bridge the digital divide’?” says Ask. “EarthLink wants to point to Philadelphia and say, ‘Hey, it works,’ but until there’s proof…” After a city government invests $20 million, no users will be happy if their connections go down or their webpages load slowly. The last thing Tropos needs is for annoyed customers to head back to Verizon. Another looming question is what business models will work. Will consortia like the EarthLink-Tropos team for San Francisco prove easy for cities and profitable for the participating companies? Will the Bells hedge their bets and start offering their own systems? Will cities build their own public Internet utilities, just as many today deliver power without the help of private entities? In any of these scenarios, Tropos’ business doesn’t change. The Bells, the city governments, the ISPs–they’ll all need to buy boxes from someone. As experiments are made and the best models emerge, Sege insists that Tropos will stay relevant. First, of course, he has to deal with Philadelphia, which is building its 15-square-mile test area this summer and plans to roll out the full network in 2007. “I honestly believe that a lot of people are waiting to say, ‘We told you it wouldn’t work,” Sege says. Philadelphia CIO Dianah Neff doesn’t seem to mind that tension. “There’s a lot of pressure on Tropos and EarthLink. But that’s to our benefit because they’re trying really hard,” she says. “It’s like you live in a fishbowl. It’s not just other cities, but the world that’s watching.” Martha Baer is co-author of Safe: The Race to Protect Ourselves in a Newly Dangerous World. This is her first story for Inc.

Meetings Go Virtual

Success in the global market was giving Marla Landreth headaches. Her company, InfoGenesis in Santa Barbara, Calif., was doing well. Customers as far away as Australia and Asia were buying its systems that link sales terminals together to track sales, inventory and customers across large properties such as resorts, casinos and stadiums. But each sale was an added challenge for Landreth, who heads training for the company, which has 150 employees and 17 sites. Most customers had steady employee turnover and a constant need to train new hires on InfoGenesis’ systems. Add to that the quarterly updates of new bells and whistles to the company’s software and Landreth faced big budget hits for training and travel. The dilemma grew as many clients cut their own travel following 9/11 and the economic downturn. “We use to distribute documentation and have everyone call in with questions, but that didn’t address the needs,” Landreth says. So InfoGenesis tried Web conferencing through Centra Software Inc., in Lexington, Mass. By setting up training sessions over the Internet, trainees several time zones away can click a link on their computers and enter a virtual classroom with a simulation of the InfoGenesis system and real-time instructions from a trainer. Students see what the software looks like in action. They can interrupt the lesson with questions using text chat or voice-over-Internet protocol (VoIP) technology, which lets them make long-distance telephone calls over the Internet rather than over telephone wires. The online solution, Landreth says, “has solved a huge problem of training and turnover for our customers.” Once the province of larger firms, Web conferencing and other collaboration technologies — tools that help people work with one another through their computers — have become more available and affordable. This is a boon for smaller companies whose only previous collaboration option was to gather workers in a room with coffee, donuts, and a whiteboard. Simple collaborative tools such as instant messaging (IM) can be incorporated into company systems, and even on individual employees’ home computers, courtesy of the AOLs and Yahoos of the world. Calendaring — the ability to check colleagues’ schedules or add a meeting their calendar — is now a standard feature in Microsoft Outlook. Web conferencing is being bundled into operating systems sold by companies like Microsoft Corp. and IBM Corp. Such systems will soon or already offer teamware — software that creates virtual workspaces for project groups inside or outside a company. The choices don’t end there. The marketplace teems with companies challenging larger companies like Microsoft and WebEx Communications Inc., a hosted Web-meeting provider based in San Jose. Flypaper.com, a San Carlos, Calif., firm hosts secure digital workplaces where teams can gather and share information, and Co-create Software, an Hewlett-Packard spinoff in Fort Collins, Colo., makes software that lets engineering and manufacturing teams work together. You can even buy turnkey systems, with servers and software, for $40,000. All tolled, the collaborative market is now estimated at around $3 billion a year. “The field is really growing by leaps and bounds now, in part due to the whole history of 9/11 and SARS [last year's outbreak of severe acute respiratory syndrome that put a chill on international travel],” says Mark Rice, a former Xerox executive who saw the potential of collaborative technologies and started his own Web-meeting business called Webinar Resources in Florissant, Mo. With the flood of collaborative products available, how do you choose? The best advice is to think hard about what you need and take it slow. “It’s hard to assess the values of these technologies,” says Erica Rugullies, a senior analyst at Forrester Research Inc. in Cambridge, Mass. “Some companies are afraid of collaboration because they see it as something that is just cool” rather than truly valuable, she says. “But there are advantages when you look at the business process, such as reduced phone bills or e-mail storage costs.” Web conferencing and teamware–software designed for groups and for communication, including e-mail, videoconferencing, chat features, and document collaboration–hold the biggest promise of savings in both money and time. Coworkers, clients, or prospective customers in different locations can look at documents and images on their computers while talking on traditional teleconference lines or directly over the Internet via VoIP. There are several ways to go. You can contract with the main players, like Microsoft’s Live Meeting, WebEX or IBM, which put together larger, more expensive Web conferences. You can also try going solo: Microsoft has bundled Net Meeting into all its new Windows products. Click the icon of the globe with the two arrows and you can try your hand at conferencing with up to 10 people. The third route is to sign up with a smaller conferencing firm such as Centra, which can take the mystery out of Web conferencing, especially for companies with small or nonexistent IT departments. For a fee of around 20 cents per participant per minute, Centra will set up your Internet meeting place, send out invitations, and register participants. All you have to do is click on the site, hook up a computer headset, and log into the meeting. (Centra also provides a Cost/Benefit Analysis, which shows the cost savings involved with online learning initiatives.) Going the third-party route may make the most sense for newcomers, the experts say. As with any new venture, due diligence is a necessary first step. Talk to the conferencing companies, check out their websites, ask for reference lists of customers, or even sit in on a conference, which many hold to demonstrate product features. But if you discover that conferencing works for you, you begin to use it frequently, and you and/or your IT department is up to the task, you might consider purchasing the technology to do it yourself. Microsoft offers Office Live Communications Server 2003, which lets companies set up their own IM networks via Office applications. OpenScape from Siemens AG combines voice, e-mail, IM, and collaboration features. Apple Computer Inc. has added video to IM with its iChat AV software and iSight digital camera. Oracle Corp. is challenging Microsoft’s e-mail dominance with its own Collaboration Suite, which builds on Oracle’s already considerable collaborative capabilities. The overriding advice is to take your time, especially with your own staff. Shifting cultures from donuts and coffee to computer screens and headphones may be jarring at first. “With options like teamware you have to change habits,” says Mike Gotta, senior vice president and principal analyst at Meta Group Inc. of Stamford, Conn., an industry advisory firm. “Getting people to change can be tough. You have to convince them that new is better.”

One Man, One Computer, 1,431 Lawn Mowers

SOHO Balance A garden-tool distributor rakes it in by carefully deciding what he needs to do himself — and what he doesn’t Lars Hundley received his entrepreneurial epiphany while mowing the lawn. It wasn’t his lawn; it was his landlord’s. But Hundley was responsible for mowing it, and gosh darn it if he was going to spend $1,000 or more on some gas-belching mower to cut grass he didn’t even own. Hundley bought the cheapest push reel mower he could find, an $89 Home Depot special. Then he started mowing. He couldn’t believe how easy it was. It’s not as though Hundley, 31, had always dreamed of becoming an entrepreneur. “If you had told me 10 years ago that I would be in retail selling lawn mowers, I would have laughed you off the planet,” he says. At the time he was doing tech support at a videoconferencing company in Boulder, Colo., 30 hours a week. Upon encountering the push reel mower, Hundley grew interested in starting his own E-commerce company. He decided that the Internet marketplace was the best venue for him to make money selling the item. What are the chances that in any given location you could find enough people interested in environmentally friendly lawn and garden products? he asked himself. The videoconferencing company’s tuition-reimbursement program enabled him to attend an executive M.B.A. program at Colorado State University. Hundley immersed himself in Internet technology during the day and in business-school fundamentals at night. Three years later Hundley’s site, CleanAirGardening.com, is the number one online U.S. dealer of Brill push reel mowers, a top-of-the-line German brand. Hundley also sells electric mowers, trimmers, and blowers, as well as compost bins and garden tools. Last year Clean Air Gardening made $300,000; Hundley turned a profit of $100,000. His only office: a corner of his living room, in a one-bedroom Dallas condo. The office consists of no more than a wooden desk, a standard chair, and a one-drawer filing cabinet from Office Depot. For no-frills soloists like Hundley, success hinges on knowing what to automate, what to outsource, and what to do yourself. Hundley has automated much of his company’s back-end process. Yahoo Store provides him with an E-commerce engine for $100 a month. “Yahoo Store is awesome,” he says. “There’s no way that a Web-design company could build a site that does what Yahoo Store does, at least not for less than $100,000.” Hundley stores his contacts on Yahoo’s E-mail address book. He’s even automated his accounting system by setting up a Wells Fargo Internet banking account, with his suppliers designated as payees. “I don’t have to mess with licking envelopes,” he says. Some things are too complicated or important to be automated. When customers phone with questions, for example, Hundley handles the calls himself. But by last summer initial-order calls were taking up too much of the CEO’s time, so he outsourced product orders to Personalized Communications Inc., a Dallas-based call center. He paid the center about $500 to teach its operators about his products and to program his products and prices into its system; now the center charges him about $350 a month for handling basic orders and tracking marketing information. Hundley still handles customer service himself. That’s the thing about outsourcing: it saves time, but it costs money. Hundley performs certain key functions himself because for now, he says, it’s the best way to keep expenses low and profits high. But it’s always a delicate balance between minimizing expenses and maximizing his impact as CEO and sole employee. One of Hundley’s most important functions is deciding what to sell, a task he would be loath to farm out. But even so, Hundley needs to be judicious about the time and expense involved in selecting new products to offer. When he chooses a new product — a cordless hedge trimmer, perhaps, or a human-powered snow thrower — he orders as few as he can. He tests new products himself at his parents’ farm a few hours south of the city. Once he thinks he’s found a winner, he snaps a picture of it with his digital camera and often tests consumer response by listing a few items on eBay. “I won’t just sink $50,000 into ‘I think this might work,’ ” he says, because he might end up with a warehouse full of duds. That “warehouse” is actually a 10-by-17-foot, $200-a-month ministorage unit half a mile from his condo. Each day, Hundley tallies his E-mail orders — 30 to 40 a day in the spring, 5 to 10 a day the rest of the year — and prints shipping labels on his inkjet. He drives his 10-year-old Volvo sedan to the storage unit and loads the mowers into the trunk and back seat. “You can fit a surprisingly large amount of stuff in a Volvo,” he says. He drives to UPS and ships the mowers himself. Hundley works six days a week but insists he hasn’t fallen into a soloist-workaholic rut. He takes his dog to the park twice a day and rides his bike around White Rock Lake for hours. He taught a friend how to work the Volvo supply chain and then treated himself to a trip to Mexico. For his next vacation, he’s considering an outdoor-survival school in Utah. “They teach you the skills you need to survive with nothing,” he says. As if he couldn’t figure it out himself. Jill Hecht Maxwell is a reporter at Inc. Technology. Hundley’s SOHO Essentials Office: iMac computer, $1,600. Lexmark inkjet printer, $150. iOmega Zip CD burner, $189. Canon Digital Elph camera, $500. 10-inch cardboard Elvis. Sleeping border collie mutt. Telecom: Two-line Siemens cordless phone, $199. Cordless headset, $100. Voice mail from Telco, $9 a month. Panasonic fax machine, $130, with dedicated phone line, $24 a month. Nokia wireless phone, $149, with service for $80 a month. Internet: DSL connection, $40 a month. Outsourcing: Basic incoming-order phone calls handled by Personalized Communications of Dallas, $350 a month. Desktop: Yahoo Store, $100 a month. Yahoo Address Book, free. Wells Fargo online bill payment, $5 a month. Q+A with Elaine St. James Keeping it Simple People often decide to work from home to simplify their lives. But they frequently find that it just makes things more complicated, especially when they’re sharing their home-office space with family members. Inc. Technology contributor Alessandra Bianchi recently talked to Elaine St. James, author of Simplify Your Work Life, for tips on how to have your home-office cake and eat it, too. Inc.: Do you have a system for keeping family life and work life separate? St. James: It’s important to remember that a home-based business is not a substitute for child care — or elder care. My kids are grown now, but I recommend that parents who work at home educate their kids on the concept of “work time” versus “playtime.” Even young kids can learn the concept if you stick to your guns. It’s important to educate your spouse, friends, and other family members who think that because you’re at home, you’re not really working. Most adults won’t learn that concept as quickly as your kids will, but they, too, will eventually catch on. Inc.: How does technology fit into the picture? St. James: There’s no question that technology makes it possible for us to vastly improve our productivity and simplify our work lives. But be selective in giving out your cell-phone number, and don’t be timid about setting boundaries, like, “Please don’t call me between 5 and 7. That’s my dinnertime,” or “Please don’t call me on the weekends. That’s my time with my family.” It’s hard to relax and have time for yourself and your family when you know you can be interrupted at any moment by a ringing phone. Please e-mail your comments to editors@inc.com.

Paging Dr. Wireless

E-Medicine Long resistant to technology, the medical field is finally getting wired. But can anything short of a complete overhaul make a difference? Marcia brier was suffering from vertigo when she arrived for a doctor’s appointment one morning this past winter. But as she soon found out, that wasn’t her only problem. Brier had been referred to an ear, nose, and throat doctor at Boston’s Beth Israel Deaconess Medical Center, and his office staffers couldn’t locate the referral number that Brier’s internist had given her. They wanted payment up front. But unlike most patients who are powerless in the face of medical bureaucracy, Brier was armed with an unusual tool — online access to her own medical records. “I said, ‘Look, do you have PatientSite access?” recalls Brier, referring to a Web-based repository of the records of 5,000 of the 1 million patients enrolled in CareGroup HealthCare System, based in Boston. The office had access to the site, so Brier dashed behind the counter, took control of the keyboard, logged on to the secure site, and pulled up her referral number. It was in an E-mail from Dr. Steven Flier, Brier’s internist and codeveloper of PatientSite. Up and running since April 2000, PatientSite puts into patients’ hands information that traditionally has been hidden within the confines of medical-records departments. Using the technology, Brier can E-mail her doctor to make an appointment, get a referral, or refill a prescription. She can also review the results of laboratory tests and radiology reports, all on her home computer. “The system lets us take away the trivia of medicine — appointments, prescriptions, referrals — and focus on patient care,” says Dr. John D. Halamka, chief information officer of CareGroup, who also helped develop PatientSite. The service, which CareGroup may begin licensing to other health-care systems, operates within secure firewalls — much like an online financial-transaction service — in order to protect patients’ privacy. A technology that gives customers immediate access to all their own data is old hat in any number of other industries, from banking to office supplies. But it’s downright revolutionary in the medical field, in which papers, pencils, and manila folders are still state-of-the-art. “You can go to an ATM and get $20 from your bank account, but it’s very hard to get an appointment with your doctor,” says Halamka. After years of resistance, the medical field is finally in the process of getting wired — and going wireless. Web technology is empowering patients, and handheld wireless devices are beginning to wean doctors from their dependence on paper. Physicians are beaming prescriptions to pharmacies and scanning bar codes on patients’ wristbands as if they were moving groceries through a checkout line. And doctors and patients alike are finding that technology is beginning to ease the perennial battle with insurance companies. “The medical field is five to seven years behind other industries,” says W. “R.P.” Raghupathi, associate professor at Fordham University School of Business, in New York City. On average, hospitals and doctors groups spend just 3% of revenues on information technology, compared with the 5% spent by financial services and 7% by the communications sector, according to one Gartner Group study. In addition, a network that could seamlessly connect doctors to hospitals to patients to insurance companies seems as elusive as a cure for the common cold. The roadblocks to creating such a system are huge. Many doctors fear that technology will replace their decision-making authority, and patients worry about privacy. Federal legislation and regulations are proliferating to safeguard the exchange of confidential medical data among providers and insurers. But as consumers experience the unfamiliar taste of access to their own medical information, it’s hard to imagine that there will be any turning back. What may truly drive further technological developments are consumers themselves, who may begin voting with their feet for doctors who have access to seamless communications systems and smooth connections to insurance carriers. Creating Patient Communities Phillip L. Webb began surfing the Internet for medical information in the spring of 2000, soon after he was diagnosed as being infected with the potentially fatal hepatitis-C virus. The automotive technician from Bakersfield, Calif., believes that his membership in the online community Hepatitis Neighborhood ( www.hepatitisneighborhood.com) may well have saved his life. “When I first found out I had the virus, I thought it was a death sentence,” says Webb, who was referred to the online community by the pharmaceutical company that manufactured his medicine. “If I hadn’t had access to Hepatitis Neighborhood, I would have been in the dark.” Even though the Web can’t replace doctors, it can collect and disseminate medical information with unprecedented efficiency. Having access to online communities is a breakthrough for chronic-disease sufferers like Webb, who have flocked to the Internet for information not just from doctors but also from people who are similarly afflicted. Hepatitis Neighborhood, which is a combination support group and medical-information warehouse, is a typical example of the new communities. The secure site provides personalized information to hepatitis sufferers, depending on the strain of the virus they have — A, B, or the dreaded C — and offers support and detailed data about treatment. It also monitors patients’ drug therapy and tries to head off problems with medication noncompliance. The Web site depicts a homey neighborhood consisting of a series of buildings that dispense different types of information. The Food Market gives dietary advice; the Clinic and the Library house volumes of data about the disease; the Town Hall offers forums; and the CafÉ hosts chat rooms. “When you have one of these diseases, it dominates your life. You want to communicate with others in the same situation,” says Steve Cosler, president and chief operating officer of Priority Healthcare, which owns the site. The company, based in Lake Mary, Fla., is a specialty pharmacy and distributor that dispenses primarily biotechnology drugs for chronic diseases. Not surprisingly, one of the buildings in the Hepatitis Neighborhood is the Pharmacy. Patients who get a lot of medical support tend to be more compliant about taking their medication, says Cosler. As one indication of that trend, Priority Healthcare’s call center receives slightly fewer phone calls from patients who are members of the Neighborhood, he says. Such encouraging indications have inspired many physicians (primarily gastroenterologists) to recommend that their patients enroll in Hepatitis Neighborhood, and some doctors even provide links to the site from their own Web pages. Cosler estimates that Priority Healthcare entices two to three patients a week to sign up for its distribution services. Drug manufacturers pay about one-third of the cost of developing and maintaining the site, says Cosler, although he declines to disclose what the sum is. “As a stand-alone business, the Web site would be brutal,” he says. “But we’ve got a real business behind the Web site.” Heartened by the success of Hepatitis Neighborhood, Priority Healthcare launched Pulmonary Hypertension Neighborhood in November 2000. And this year it plans to unveil Fertility Neighborhood, Hemophilia Neighborhood, and Anemia Neighborhood. Drug manufacturers will help Priority defray the costs of the new sites as well. Handheld History As technology allows for virtual visits to the doctor, it’s also changing the dynamics of actual medical practices. Dr. Lloyd A. Hey, an orthopedic surgeon and assistant professor at Duke University Medical Center, in Durham, N.C., wields a Palm handheld with a bar-code reader across the top. He uses the device, which was developed by a company called MDeverywhere, to scan patients’ wristbands. That allows him to instantly confirm a patient’s identity and also access the person’s medical records. Hey carries note cards in his pocket that list common orthopedic diagnoses and procedures. Next to each diagnosis or procedure is another bar code. After Hey comes up with a diagnosis, he scans the bar code on the appropriate card, and the diagnostic information eventually becomes part of the patient’s permanent record. Hey isn’t just a client of MDeverywhere, the company that developed the scanner. He’s also its founder. Many years ago, Hey, who studied electrical engineering at MIT as an undergraduate, had ample opportunity to observe the inefficiencies in the health-care system thanks to a leg injury he suffered as a teenager. He landed in the hospital for three months and required subsequent doctors’ visits over the next two years. Now he’s using his experience to help streamline the system for other patients. “I’m trying to lead a compassionate process-control revolution,” he says. That means he’s developing a system that quickly records technical details and allows him — and other doctors who use the scanner — to spend more time focusing on patients. Hey hopes the bar-coding system will eventually eliminate such hospital errors as prescribing the wrong medication or assigning the wrong procedure — or, in extreme cases, operating on the wrong patient. For instance, if Hey enters information into his Palm handheld that says he’s going to perform hip surgery on a patient who is scheduled for a knee arthroscopy, the device beeps and reminds him why the patient is there in the first place. Of course, such warnings go off only if a physician is using the device. But the incentive to use it is built right in. Each time a doctor uses the Palm (or another compatible handheld device, such as the iPAQ Pocket PC), the computer records a “patient encounter” — each of which constitutes billable time. By recording encounters as they happen, the software decreases the amount of time that it takes for a doctor to receive payment. For instance, Dr. David Diduch, an orthopedic surgeon at the University of Virginia, says that his billings have gone up since he started using the device, last September. It used to take two to three weeks from the time he saw a patient until a bill for the visit would leave his office. Diduch would dictate a note; a clerk would transcribe it; Diduch would sign the transcription; then a clerk would assign an “evaluation and management code” to the item and send it to a billing clerk. Now the information goes straight from the handheld to the billing clerk. While Hey and Diduch are using their handhelds in the data-collection process, in Darien, Conn., family physician Stanley R. Skolnick is sending prescriptions through cyberspace. He’s one of some 500 physicians who are using the wireless application PrescriptionCenter, which was developed by LogonHealth, a company based in Morris Plains, N.J. Instead of carrying around a prescription pad, Skolnick uses a tiny Palm keyboard to write up to 40 prescriptions a day. “It saves me not only time but, more important, frustration,” says the 63-year-old physician, who is living proof that the older generation of doctors can learn new high-tech tricks. Skolnick had long ago grown weary of calling in prescriptions to pharmacies, only to encounter busy signals and endless automated menus. It’s no longer necessary for him to speak to pharmacists. After he enters a prescription into his handheld and sends it, the prescription is transmitted to LogonHealth, where computers download the prescription and fax it to whichever pharmacy the doctor has selected. Skolnick has contact information for about two dozen pharmacies already loaded into his Palm. In addition, he has all his patients’ names, dates of birth, and insurance providers recorded there as well. LogonHealth updates the computer system at Skolnick’s two-doctor practice, Darien Medical Group, every week or two, entering or changing patient information, adding new pharmacies or drug choices, and updating information about insurance coverage. The latter feature has been one of the biggest time-savers for Skolnick. If he tries to send a prescription for a drug that a patient’s insurance company doesn’t cover, the Palm will alert him, and he can choose another medicine. As the practice of scrawling prescriptions fades, so too will the horror stories about the illegibility of doctors’ handwriting. But that problem may be coming to an end anyway. Several states are considering “legibility laws” mandating that doctors’ handwriting must be readable. If passed, such legislation would certainly drive more doctors, with their notoriously poor penmanship, to technology for assistance. Staking a Claim If patients and doctors are two legs of the health-care stool, insurance vendors are the third — and the one that often makes the whole operation wobble. Insurance companies and managed-care groups frustrate doctors and patients with rejected claims, denied coverage, and general micromanagement. But insurance vendors also have their beefs — with patients and doctors. Both doctors and patients have been known to submit inaccurate or even fraudulent insurance information, and insurers have been slow to develop systems that can efficiently recognize bad claims. But technology is beginning to catch up with the overwhelming number of medical procedures, laws, and regulations that affect how even the simplest claims are paid. “You need a little army to run a claims department,” says Grace Mary Trocchio, cost-containment manager of Vytra Health Plans, a managed-care organization in Melville, N.Y. The 200,000-member health plan receives an average of 9,000 claims each day. Trocchio’s aim is to make sure that Vytra isn’t paying any more than it must to satisfy those claims. Despite using software that’s designed to catch such billing errors as duplicate claims, Vytra was still seeing money slip through the cracks from overpayments. “We were missing claims-savings opportunities,” says Trocchio, resorting to industry jargon. In October 1999, Vytra started sending its claims for review to a Norwalk, Conn., company called IntelliClaim. Although a redundant system hardly sounds like a model of efficiency, running claims through IntelliClaim’s “extra loop” not only catches errors but also alerts insurance companies to entire categories of mistakes in their claims, according to Kevin F. Hickey, IntelliClaim’s CEO. The company places an extra layer of protection over a system that may not have the personnel or the money to routinely update information from doctors, hospitals, and government regulators. Each business day, Vytra sends its thousands of claims to IntelliClaim in encrypted files over the Internet. IntelliClaim’s computers analyze all the data, matching standards that Vytra has set against the submitted claims. IntelliClaim continually updates its software with changes in regulatory information, such as revisions from the Health Care Financing Administration — a task that would be prohibitively expensive for Vytra to handle. IntelliClaim returns the verified batch of claims over the Internet by the next day. Vytra found it was overpaying doctors for such things as sending out duplicate bills or charging double for supplies — for example, charging for sutures when the cost of the material had already been included in the surgical bill, says Trocchio. So far the extra effort is paying off big time, she says. In 2000 alone, the system saved Vytra more than $1 million. While insurance-company and health- plan executives are working to avoid paying out too much, hospital officials are striving to prevent insurance companies from paying them too little. Reimbursement headaches used to be a chronic problem for the Cape Fear Valley Health System, a North Carolina network of four hospitals and about 500 physicians. The hospital group has now linked up with HDX, a subsidiary of Siemens Medical Solutions Health Services, based in Malvern, Pa., to ease its insurance-reimbursement problems. The system that Cape Fear has adopted is familiar to anyone who has ever used a credit card in a department store, but it’s unusual in many health-care settings. The system checks all patients’ insurance information at the time they enter the hospital. Within two to three seconds, a Cape Fear admitting clerk can find out whether a patient has private insurance coverage, Medicare, or Medicaid; whether the insurer requires a copayment and, if so, how much; and whether the patient will have any out-of-pocket expenses. Once the HDX system verifies the information, the insurance company’s data automatically appear in the hospital’s computer, eliminating the need to rekey any information. “It even tells us if the name is incorrect,” says Keith E. Hullender, director of system support and development for Cape Fear. Prior to implementing the system, Hullender says, “we were getting a lot of denials in cases where the name didn’t match — say, if someone checked in as William rather than Bill. And the insurance company wouldn’t pay.” Before it started using the HDX system in 1996, Cape Fear verified insurance coverage only for certain patients: those who were being admitted to the hospital, having day surgery, or receiving expensive outpatient services, like chemotherapy. Admitting clerks had to contact insurance companies directly for those verifications, which totaled about 2,500 a month. Today Cape Fear verifies as many as 20,000 accounts a month, without having added any additional staff. Hullender estimates that Cape Fear is saving more than $100,000 a year by exposing such simple data-entry mistakes as transposed numbers and misspelled names. The hospital has realized additional savings by identifying patients who were covered by Medicaid but didn’t know — or couldn’t tell hospital staff — they were. “In the past we might have never found out they had any coverage,” says Hullender. And consequently, the hospital wouldn’t have collected a dime. Hullender says that the hospital is passing on its efficiencies from the verification system to both doctors and patients. The hospital gives the insurance information to independent physicians, such as radiologists and pathologists who work at the hospital, thereby serving to boost their collections as well. And patients are seeing fewer denied claims and exorbitant hospital bills that their insurance companies should have paid. That helps keep the three legs of Cape Fear’s health-care stool on even ground. Michelle Bates Deakin is a freelance writer based in Arlington, Mass. Please e-mail your comments to editors@inc.com.