Tag Archives: Scottsdale

SOS: Safely Outsource Storage

Like their larger counterparts, small businesses need to create copies of vital digital business data on a set schedule. The backup copies can be used to restore original data should computers crash or a natural disaster strike. But rather than buy or build on site storage, backup, and recovery systems, many small businesses increasingly opt to outsource these offerings to managed storage service vendors who provide businesses with the backup software and the automatic off site storage, taking away the backup hassle factor in the process. But is outsourcing backup right for you? One big benefit plan Under some plans, the service provider takes responsibility for storage and backup. Small businesses that don’t employ a large number of IT people often make one employee responsible for transferring pertinent files to tape, disk, thumb drive, or the like at regular intervals. To ensure data isn’t lost in, say, an office fire, the employee must then take the saved files off site, usually home, says Mike Garland, director of marketing at DataPreserve, a backup service provider in Scottsdale, Ariz. Sounds great in theory. But it doesn’t always work in execution. “I entrusted my data backup to a great staff person, but she was so busy,” says chiropractor Sky Moore, who heads Moore Chiropractic Center in Avondale, Ariz., a small practice comprised of several practitioners. That busy office manager recently forgot to backup data to tapes for three weeks running. Then, as is always seems to be the case in such situations, the computer crashed. Moore had now way to recover the three weeks of patient data and transactions. After sorting out that sticky situation, he began using DataPreserve. The software searches daily for newly created digital data, encrypts the information, and moves it via the Internet to the vendor’s data center. Moore runs routine checks to ensure proper data has been backed up and can be quickly restored. Backing up remote locations Some backup and storage providers, like Robobak of Atlanta, provide supplemental software for remote offices and off site business locations, allowing even the branch offices made up of one person to save data. These locations don’t have to install software on every machine at every location, says Bobby Kuzma, vice president at ElectroNerdz, an IT service provider in Lakeland, Fla. ElectroNerdz uses Robobak’s services for nearly all its clients. The backup solution also allows customers to archive data at the vendor site for long-term regulatory retention, Kuzma says. “The entire thing requires far less care and feeding of the IT guys,” he says. SIDEBAR: Questions to Ask Before Outsourcing Backup Here are some questions small business owners should ask when contemplating off site backup and storage. They come from Jim Walker, DataPreserve president. How much time will it take? For small business owners, data backup should be automated as often as needed. Most will choose daily some — an accountant working during tax season, for example — will want to back up every 15 minutes. Will the data be encrypted? Typical copying of files can increase the risk of data compromise if the data isn’t encrypted. Any transmission across the Internet is vulnerable if not encrypted. How much will it cost? Depending on the solution and the amount of data stored, an automated, encrypted remote data backup service starts around $15 per month depending on the amount of data stored. Expect to pay $2.50 per gigabyte or more. What is the vendor’s process for quickly recovering the data? Be sure to understand and test the system for ease of recovery before disaster strikes. Keep a copy of passwords and an outline of the recovery process in a secure location. Also be sure to periodically test the data to ensure it can be readily restored.

Ease Your Microsoft Vista Migration Headaches

Small and mid-size businesses are expected to adopt the new Microsoft Vista operating system at a rate that is 50 to 60 percent faster than larger companies in the second half of 2007 and the first half of 2008, according to a recent study by Cowen & Co., the investment bank. And Microsoft is counting on small business uptake of its newest version of the Windows operating system software to create a critical mass of buyers and make Vista the new industry standard. But while Vista is here and small and mid-size businesses are getting their first solid look at the operating system, for many the verdict is still out.  On one hand, the new Aero interface is more graphically pleasing and in many ways much easier to use; on the other, the feature-rich user interface hogs a lot more CPU resources, and many small businesses are wrestling with application and driver compatibility challenges. Some end users are questioning the benefits of moving at all — noting that there are limited functional differences compared to the XP operating system that currently permeates the small business computing environment. Still, given the better interface, speedier search capabilities along with the fact that Microsoft has no plans to stop aggressively marketing Vista, there’s little doubt that small and mid-size businesses eventually will make the shift.  When and how to switch The question is how quickly should your business migrate to Vista? Analysts at Gartner think it will happen at a fairly rapid clip, and that small business adoption of Vista will continue to outpace large enterprise penetration for the foreseeable future. The main reason:  small businesses don’t worry as much about managing complex mixes of operating systems within their organization, says Annette Jump, an analyst with Gartner. They generally run several operating systems within their environment. Gartner expects small businesses to adopt Vista more quickly than medium-size businesses because they make individual hardware purchases, including PCs, through consumer channels, such as retail or PC stores, rather than from professional channels, such as value-added resellers. Indeed, Gartner expects that the consumer versions of Vista will remain in use among small businesses and will account for 9 percent of the PC installed base among small businesses in 2007. Mid-size companies will take longer to migrate and will begin doing so in the middle of 2008 after ensuring that all mission-critical business applications are supported by Vista. Until then, they will continue to use PCs running Windows XP; Vista will make up less than 6 percent of the PC installed base in midsize companies this year. By 2009, however, Vista is expected to surpass XP as the primary OS, with 48 percent of installed PCs running Vista. The reasons to suffer through migration In initial reviews of Vista, there have been some notable enhancements, including better user access control (UAC) which provides more granular control of permissions and local security, enhanced group policy control, and an enhanced event viewer. Loren Swanson, technical operations manager for Homegain a 100-employee firm that connects real estate professionals with homeowners and homebuyers online, likes the faster search capabilities on Vista, which are more akin to the consumer search engines that mine the Internet for information. Still, he is just in the initial stages of evaluating Vista in the labs for his company and has not officially rolled out the software to his staff. At this point, he’s in no real hurry. “From a user perspective, it does not offer a tremendous amount of new upgrades,” he says. He adds that there’s not much more that a user can do in Vista that can not be done in XP. Moreover, Swanson says that Vista is not currently compatible with the company’s voice over IP (VoIP) phone system from Shoretel, although the phone maker is expected to release a version that is Vista compatible shortly. So, while every user at Homegain is currently licensed under the enterprise agreement with Microsoft for Vista, there are some compatibility issues that still need to be squared away. It’s not an uncommon situation, says Ian Lao, senior analyst with consulting firm In-Stat, a high-tech market research firm based in Scottsdale, Ariz. These types of compatibility issues will be considerable for small and mid-size businesses. He says it’s important for small businesses to be aware of compatibility issues with legacy systems and application and support for current hardware as they begin their migration planning.

What is Wi-Fi?

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Wireless Internet access has a variety of uses for small and mid-size businesses. Sometimes, it’s a way of attracting customers, as many coffee shops, boutiques, restaurants, and even doctor’s offices have offered free access as an additional benefit. Other types of firms may opt to use wireless Internet internally so that employees can access the corporate local area network from wherever they are in the building. Either way, if businesses are talking about wireless Internet access, chances are they’re talking about Wi-Fi — pronounced “why-fy” and short for “wireless fidelity.” Originally developed for mobile computer users, Wi-Fi has become the networking standard of choice for small businesses and home offices because it offers broadband-speed access without cables. Uses for Wi-Fi, which also is known by its technical standard name of 802.11, are expanding rapidly. So far it’s being used for Internet-based telephony and  connectivity between electronic devices such as digital cameras and TVs; a new type of WiFi is even being developed to knit moving cars together into rolling information networks. How Wi-Fi works Most references to 802.11 or Wi-Fi are about “hotspots,” public locations where laptops and handheld computers can pick up a radio signal to connect to the Internet. Hotspots center around “access points,” routers that connect to the Internet via an Ethernet cable and then serve up a wireless signal containing the broadband feed. Hotspots can cover anything from one room to several square miles, depending on the number of access points and the type of equipment being used. Some hotspots are actually “wireless mesh networks,” a series of host access points, or nodes, working together to provide seamless coverage throughout a region. This is generally how municipal wireless networks provide city-wide wireless Internet access. Most laptops manufactured today come with Wi-Fi cards already built in. Once the laptop’s Wi-Fi capability is turned on, software usually can detect an access point’s SSID — or “service set identifier” — automatically, allowing the laptop to connect to the signal without the user having to intervene. Security concerns for small business Security-conscious users should think twice about how and when to use such automated connections. Computers attached to such public networks can be easy prey for hackers. In addition, a laptop that allows peer-to-peer connectivity, a type of connection in which devices use Wi-Fi to communicate with one another, essentially invites other nearby laptop users to poke around inside a neighbor’s machine. ”It is important for small businesses to adequately protect the data residing on their PCs while using Wi-Fi, in the event that their system is hacked, lost, or stolen,” warns Howard DuLany, manager of wireless marketing at laptop maker Lenovo. While today’s Wi-Fi specifications offer some security, hard drive encryption and biometric tools such as fingerprint readers help to ensure proprietary data is not stolen and unauthorized access to documents is restricted. “These tools may seem like science-fiction,” DuLany says, “but are now incredibly common and can be purchased with your PC or as an option at minimal additional cost.” Wi-Fi is expected to expand rapidly over the next few years as manufacturers begin releasing mobile phones that work on both traditional cellular networks and by accessing Wi-Fi hotspots. In-Stat, a Scottsdale, Ariz., research firm, forecasts that more than 200 million Wi-Fi-enabled mobile handsets will have shipped by 2010. In addition, ABI Research of New York reports that Wi-Fi is becoming a key enabler for the delivery and redistribution of entertainment content, which is used in some types of businesses. ABI analysts forecast that the total number of Wi-Fi-enabled consumer electronics devices will grow from 40 million shipped in 2006 to 249 million in 2011. “From the enormous interest in online gaming to the rapid emergence of new Internet distribution channels for top-tier movie and TV content, the need for connectivity in mainstream consumer electronics is growing rapidly,” says ABI research director Michael Wolf. That impacts businesses more and more because these consumer electronic devices — iPods, cell phones, laptops, etc. — are increasingly making their way into the business environment.

What is Bluetooth?

One of the problems in today’s modern office is trying to get all the various digital devices to connect together quickly and seamlessly. With the old serial ports on PCs, users would have to physically plug the computer into a printer or keyboard. It used to be that wires ran everywhere — beneath desks, under carpet, even up along the walls. Then Wi-Fi came along. That standard let some businesses start cutting the cords, creating wireless networks for the office. But Wi-Fi has its own problems such as interference from the other wireless devices, and the fact that a Wi-Fi network can be easier for outsiders to access, opening a hole in your computer systems’ defenses. Now Bluetooth has come along to fill the void, particularly for smaller or home offices with fewer employees that can operate on a wireless personal area network (PAN). What is Bluetooth? Bluetooth is named for the 10th century Danish King Harald Bluetooth, an orator of the day who managed to get warring parities to find common ground. The good king was a master of diplomacy and was known to get negotiations started. Thus the Bluetooth wireless protocol is an apt name as it gets devices those “never easily connected” devices to come together quite easily as well. Bluetooth is also known as the IEEE 802.15.1, an industrial standard for wireless PANs. What it does is provide a way to exchange information between devices, such as laptops, PCs, printers, PDAs and mobile phones across a secure, unlicensed short-range radio frequency. For business users, “The primary advantage of Bluetooth is the convenience of eliminating wires,” says Brian O’Rourke, senior analyst for In-Stat, a Scottsdale, Ariz. market research firm. How Does Bluetooth Work? Essentially Bluetooth is a radio and communications protocol that works best with low power consumption devices such as PDAs, mobile phones, headsets and digital cameras. When these devices come within range of each other they can communicate, but they do not necessarily have to have true line of sight so the devices can even be in adjacent rooms – provided the power is strong enough. There are actually three classes of Bluetooth transmission power, and the range can vary from one meter up to 100 meters. Bluetooth is optimized for short-range, point-to-point communication,” says O’Rourke, adding that this wireless protocol works well as communication protocol in a small space. “It is best suited for scenarios such as mobile phone – headset, or game controller – game console. Wi-Fi is a networking technology, optimized for higher data rate, longer range applications.” How Can You Use It In Business? Bluetooth is not meant to replace Wi-Fi (IEEE 802.11), which does use the same radio frequencies but with much higher power consumption. It is rather for those situations when you have two or more devices that will be used in close proximity. The downside to Bluetooth is that it doesn’t offer high bandwidth, so even sending large photo files from a laptop to a printer can take longer than it would with a Wi-Fi or wired printer. And because it uses short-range radio frequencies, Bluetooth is not meant for setting up networks that can be accessed from remote locations. But the technology is ideal for use with cell phones for transferring data from the handset to a computer, and for using a wireless headset or earpiece. Bluetooth is also perfect for workers who need to travel around in an automobile. They can use a mobile hands-free kit, with which the phone can be used with the existing speaker system. “Bluetooth wireless technology is available in a wide range of hands-free devices on the market today,” says Michael Foley, executive director of the Bluetooth SIG. “While headsets are the most popular, many people are enjoying the benefits of hands-free systems built into their cars and wireless stereo headphones that stream stereo quality music and double as a headset for your mobile phone.” Bluetooth is also used with PC input devices such as a mouse and keyboard, where the keyboard becomes the central hub for additional Bluetooth devices, such as a printer or digital camera. Essentially Bluetooth technology can replace standard infrared or RF connections, while also letting users cut the cord for devices such as PDAs and mobile phones for the transfer of small files. And because Bluetooth devices connect quickly without additional software in most cases you won’t feel like you have to battle with your PC to start the “negotiations.” King Harald would be proud.

Go Daddy Abandons IPO Plans

Citing turmoil in the Middle East, rising oil prices, and other market conditions, domain name registrar Go Daddy  is withdrawing its $200 million initial public offering, the company announced on Tuesday. The Scottsdale, Ariz.-based firm, which ranked No. 8 on the 2004 Inc. 500  list of the nation’s fastest growing private companies and currently manages some 14.6 million website addresses, had registered to go public in July, according to papers filed with the Security Exchange Commission. On Tuesday, however, Go Daddy founder and CEO Bob Parson told his 1,200 employees that the company would no longer be pursuing the IPO, despite having been approved by the SEC, until “better and more stable times arrive.”   “Now just isn’t the right time for us,” Parsons said in a statement, citing the “war and escalating hostilities throughout the Middle East, skyrocketing oil prices, and technology stocks once again taking a beating on Wall Street.” In a lengthy post on his personal blog, Parsons likened the company’s IPO approval to a “person being told his car is in perfect condition just before it’s about to be driven into a wall.” “Controlling our own destiny is what has made this company great from the start,” he added. According to Parsons, Go Daddy just completed its strongest quarter since launching in 1997, with second-quarter revenue of more than $56 million and positive cash flow from operations of some $14 million. In 2005, the company had $139.8 million in total revenue, an increase of 92% over the previous year, company figures show.

An Ad Model That Works

realbusiness.com The Underwriter Banner ads were going to fund the entire Internet. Then they unceremoniously fell from favor, and for good reason. But not all advertising models are created equal Company: Healthcommunities.com, in Northampton, Mass. What it does: Hosts content-rich Web sites for physicians, sponsored by pharmaceutical and medical-device companies Number of employees: 60 Conventional wisdom: As deep-pocketed E-health sites like DrKoop.com gasp for air, small, privately held health sites are likely to drop dead in their tracks. Unconventional wisdom: An imaginative, sound advertising model has made the company consistently profitable. Revenue growth: From $2 million in 1999 to $5 million in 2000; $7 million projected for 2001 Profit profile: Profitable since day one Capital: $60,000 in personal funds Last year’s dot-com epidemic left one group of online businesses feeling particularly queasy: the E-health companies. Despite having former surgeon general C. Everett Koop at its helm, DrKoop.com saw its stock price, which had peaked at $45 in July 1999, trading below $1 earlier this year, putting the company in danger of being booted off the Nasdaq. Like many other content-based E-health sites, DrKoop.com relied on banner ads, a model that proved to be not only unworkable but unprofitable. So how is it that one health-information company has succeeded online by relying on corporate sponsorships to make money? Dr. Stanley J. Swierzewski III, CEO of Healthcommunities.com, simply prescribed himself a new model. In 1996, Swierzewski, a practicing urologist, paid a Web-development shop to create a site that would promote his practice. He reasoned that other urologists would benefit from a similar service. Swierzewski was keen on the idea of offering the service to doctors free of charge, but he had his doubts about whether banner ads could support such a business. So he drew up a business plan in which pharmaceutical and medical-device companies would sponsor Web sites for physicians. The sponsoring companies could then use the sites to market themselves and their products to doctors within the Healthcommunities network. How does Swierzewski’s idea differ from the direct-to-consumer banner-ad model? For one thing, it employs a different format. There are no banner ads on a Healthcommunities site; the corporate sponsors are mentioned only at the bottom of each page. But that exposure is precious for many businesses that covet face time with physicians. According to Pharmaceutical Research and Manufacturers of America (PhRMA), in 1999 a whopping $14 billion went into marketing drugs, and the majority of that money went to direct-to-physician campaigns, says Jeff Trewhitt, a PhRMA spokesperson. In addition to dropping off logo-splashed mugs and free product samples, pharmaceutical reps spend time explaining the therapeutic properties of various drugs to doctors, Trewhitt says. The thinking goes that if the doctors know about the drugs and have a chance to give their patients free samples, they are more likely to prescribe the medications. So far, Swierzewski’s model seems to be working. He says that last year Healthcommunities generated $5 million in revenues, all of which came from medical-product sponsor companies. Because the underwriters pay for all the sites before Healthcommunities even builds them, the company doesn’t have to worry about attracting users and then selling those eyeballs to advertisers. “Our motto is ‘We generate the income before we generate the expense,” says Swierzewski, referring to his company’s unusual status as having been profitable on the Web since day one. That sets Healthcommunities apart from E-health giants like WebMD Corp., which posted a 1999 loss of $288 million on revenues of $102 million. One customer that likes Healthcommunities’ model is Boston Scientific, a $2.8-billion medical-device company based in Natick, Mass., that markets, among other things, surgical equipment to urologists. By sponsoring Healthcommunities sites for urologists, “we don’t just go in and talk about our products; we can also consult with them on a practice-building basis,” says Beth Bronstein, director of communication in Boston Scientific’s microvasive division. “We can ask them, ‘How are you marketing your practice? How is your communication with your patients?” Another key to Healthcommunities’ success, Swierzewski says, was his decision to pitch his first batch of free sites specifically to urologists. Focusing on that relatively small market — about 8,000 physicians nationally — allowed him and his staff to further develop the company’s business model before branching out into other specialties. It also helped him begin to corner the market one specialty at a time. “We got the majority of urologists signed on within three months,” Swierzewski says. He is now taking the company’s concept to pulmonologists and will continue to add to the company’s canon, specialty by specialty. Swierzewski had doubts about whether banner ads could support his business. So he drew up a business plan that would. Unlike sites that post information straight from drug and device manufacturers, Healthcommunities gets its content from physicians, who contract with the company. The client doctors then work with Healthcommunities staff members to customize their own personal Web pages, offering such things as physicians’ biographies, office hours, and information about the procedures they use to treat their patients. Some sites provide medical forms that patients can fill out at home instead of in the waiting room. Site users can’t purchase anything, and they don’t see banners streaming across the page. According to Dr. Roscoe Nelson, a urologist in Scottsdale, Ariz., who signed on with Healthcommunities to produce a site for his practice, the fact that the actual commerce on his site is transparent to the user is significant. “The problem that I see with the Internet in medicine is that a large percentage of the sites are selling things,” says Nelson. He feels that for many patients such product pitches detract from the credibility of the information that’s being offered. Patients who visit his site and view the doctor-generated content before arriving at his office “come in with good questions,” he says. And because his patients learn a lot of basic information on the site, Nelson can spend more time talking with them about specific issues. “I can personalize the time I spend with them in the office,” he says. Although Nelson feels comfortable that his site isn’t acting as an electronic pitchman to needy patients, he does acknowledge the potential ethical conflict involved in being sponsored by a pharmaceutical company. But he doesn’t believe that he’s been unduly influenced by that connection. “They made me a no-strings-attached offer,” he says of his site’s sponsors. “I don’t think there’s been any effect on my prescribing or treating habits based on the time that I’ve spent with sponsors. I prescribe the drugs that are medically indicated.” Swierzewski is betting that both the physicians and the companies that are marketing to them will continue to see the value in his offering. And unlike the founders of some of the big-name health dot-coms, Swierzewski is growing his company organically. He started it with a personal investment of $60,000 and has relied solely on its revenues for growth — much to the chagrin of the capital community. “They told me that I wasn’t spending enough,” he says. Despite his lack of outside funding, Swierzewski expects to grow the company from 60 employees to 100 by the end of this month. All that growth, and Swierzewski still has time to remove kidney stones? Despite his foray onto the Web, the doc says he’s determined to maintain an active urology practice. “There may come a time when I have to choose,” he says. But for now he spends his days logging time both on the computer and in the operating room. Anne Marie Borrego is an assistant editor at The Chronicle of Higher Education. With no fanfare and little venture money, the companies profiled here are delivering real stuff to paying customers and making a buck in the process. There may not be any “new rules,” but there are rules, and we suspect every one of them will look familiar. DVD Empire: The Bootstrapper SitStay.com: The Mom-and-Pop Shoebuy.com: The Scorekeepers Accuship.com: The Traditionalist Fashionmall.com: The Conservative Healthcommunities.com: The Underwriter Commentary E-tailing Intermediaries The Markets Please e-mail your comments to editors@inc.com.