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The Connected States of America Shows Communities Outside State Lines

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The space in which a community defines itself is rapidly changing, now going far beyond the neighborhoods of a city. The Connected States of America, an infographic released by MIT’s Senseable City Labs with sponsorship from AT&T and IBM, proves just how the use of the cell phone has redefined community space. READ MORE »

How to Live Stream a Meeting

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Scott Kurtz was looking for a way to promote his 10-year-old Web cartoon business when he decided to broadcast himself drawing the strip, an ode to video games and the  geeks who love them called PvPOnline.com. After some initial experimentation, the 38-year-old Dallas resident hit on a winning formula: he draws the strip directly onto a touch-sensitive computer screen and live streams the video and audio over a website called Ustream.tv so fans can watch him work. At first Kurtz was self conscious about sharing his creative process with the world. But once dozens and then hundreds of fans started logging on at any given time — and sticking around to chat with each other and buy the strip’s merchandise — Kurtz got a lot more comfortable with the concept. “They really are getting to know me, they’re getting invested, and that’s the X factor between a causal viewer and someone who might want to buy something,” he says. Like Kurtz, small business owners are starting to use live streaming in all aspects of their operations, including sales, marketing, and customer service. Broadcasting in real time Live streaming is like podcasting with a few major exceptions. Both consist of an audio or video segment broadcast over the Internet. But while a podcast is recorded for future download and playback, live streaming happens in the here and now. Unlike the solitary experience of listening to a podcast, broadcasters also link live streams to chat rooms and other social networking features so viewers can exchange comments with each other while they’re watching. Live streaming is taking off in and out of business circles because the equipment that’s required has become plentiful and cheap. It’s also been helped by a proliferation of Internet-based broadcasters such as Ustream, Livestream.com, and Justin.tv that small business owners can use to stream their feeds for little or nothing. In many parts of the country, companies that would rather not take on the logistics of live streaming a meeting themselves can now hire a live streaming producer or consultant to do the work for them for hundreds or thousands of dollars depending on the length and complexity what’s being produced. For do-it-yourself types, a basic live stream set up doesn’t cost much. Must-haves include: A reliable high-speed Internet connection and some kind of video input — a high resolution or high-definition video camera is recommended but even a PC’s built-in webcam will do Audio from a video camera or stand alone microphone A computer with enough processing power and memory to handle upload speeds of 500 kilobytes per second for normal broadcasting or 1 megabytes per second for HD pictures Kurtz, the Web cartoonist, uses a free software program called CamTwist to stream what appears on his Mac’s monitor to Ustream, and Audio Hijack Pro, another free program that lets him stream audio from his video camera, Skype, iTunes, or another audio source. Though she can’t quantify exactly how many of Livestream.com’s 450,000 active channels are run by small businesses, the number is growing, says Deborah Kornfilt, the New York City company’s head of content and partnerships. Among them: Network Solutions, which streamed its recent GrowSmartBizConference on the network; Women’s Enterprise Network, an Ohio-based organization that runs a channel devoted to promoting women in business; and a retailer that streamed a fashion show to market its wedding dresses. “They had a contest to win a wedding gown and used live stream as an incentive to bring traffic to their site,” Kornfilt says. Like several other live stream broadcasters, Livestream.com offers a free service that’s supported by advertising, as well as premium plans with lots of extra, including a white-label player companies can put on their own website. At Livestream.com, premium plans cost $350 and $1,250 a month for additional channels and storage as well as HD-quality video. Hiring a live stream producer Businesses that would rather not do their own live streaming can hire Internet broadcasters and live event producers to do the work for them. SLL Productions in Portland, Ore., handles everything related to designing, setting up, and broadcasting an event. The firm, run by husband and wife team Mike and Cami Gebhardt, also provide extras such as conducting interviews at a company’s event and broadcasting them along with the event’s main stream. “It provides a deeper online experience for people who can’t attend” in person, Mike Gebhardt says. Joe Christiansen, owner of Blaze Streaming Media, also of Portland, thinks of himself as a virtual event coordinator, staging a client’s live stream, testing Internet access at a meeting space and capturing e-mail addresses from people who watch the live stream for the client to use for lead generation afterward. He also acts as the liaison between his client and the live stream broadcaster and provides extras that a Livestream.com or Ustream might not offer. Such customization doesn’t come cheap. Christiansen’s fee for live streaming an event runs $1,000 to $10,000. His bill to live stream an Oregon soil company’s three-hour fall meeting, including running multiple cameras and live chat was $3,500. Christiansen’s fee also included statistics on exactly how many minutes each one of the company’s customers tuned in, information sales reps will use in follow-up calls. “Times are tough and their attendance was down” but the live stream gave the company a way to connect to customers anyway, he says.

Let’s Get Visible: Supply Chain Technology

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To understand why small businesses should care about supply chain management software, you could read a bunch of analysts’ reports explaining the good that can come from automating the process of turning raw materials into finished goods and getting them to customers. Or you could just talk to people such as James Van Dyke and Taylor Gordon. Van Dyke is president of Electronics Assemblers Inc., a 60-person custom electronics manufacturer in Hood River, Ore., an hour’s drive east of Portland. Gordon is a supply chain analyst at Myers Container/CMS LLC, a 91-year-old Portland company that makes industrial steel drums and containers. Listen to either long enough and it’s clear how important it is for a small company to manage its supply chain in the most efficient, cost-effective and collaborative way possible. Big corporations have used supply chain management and enterprise resource planning (ERP) software, for years, as well as newer technologies such as radio frequency identification (RFID) chips. Not so small businesses, many of which still rely on paper and pencil or outdated software because upgrading would be too costly and time consuming. Supply chain management that works That’s changing, as more small businesses see the value in having a better window into their supply-chain process. In fact, according to a recent AMR Research survey of 336 U.S. and European companies, in 2008 mid-market companies will be “aggressive” in buying supply-chain management software, due to continued pressure to reduce manufacturing costs and to help customers reduce their own costs. Customers “expect their own suppliers, regardless of size, to comply with their demands, which more often than not require investment in supply chain technologies,” AMR Research analysts John Fontanella and Eric Klein write in the report. Van Dyke’s business, Electronic Assemblers Inc., makes electromechanical and cable subassemblies for HP and other local high-tech companies. According to Van Dyke, supply chain management technology can be as basic as using Microsoft Windows programs. EAI relies on four – Windows Explorer, Exchange, Internet Explorer and Excel – for everything from restricting access to proprietary customer documentation to handling purchase orders to scanning websites for deals on electronics components. “Without it we’d be nowhere,” he says. The other part of EAI’s supply-chain management process is a material requirements planning (MRP) system called Alliance Manufacturing from Exact Software Americas. It tracks purchase orders, work orders, inventory levels and all other aspects of a manufacturing job. The software is expensive and it takes time to train people to use it. But it’s been worth every penny, Van Dyke says. “Ultimately where you end up is with a tool that allows you to treat materials planning like you treat your toaster. You don’t need to know how it works, you just use it to toast your toast,” he says. Fixing what’s broken Without good supply chain management, a company may lack access to vital information and the deficit can stop production from being as fast or efficient as possible. That’s the current situation at Myers Container/CMS, which has been limping along on paper-based systems and ERP software purchased in 1999 that wasn’t ever completely implemented, according to Gordon. “It’s not good enough to have the technology. If nobody’s using it, it won’t work,” he says. When new owners acquired Myers in late 2007, they hired Gordon to bring the company’s supply chain into the 21st century. As part of that, Gordon is analyzing existing software to decide if it can be upgraded, or if the company would be better off going with something completely different. The hope is that by upgrading “it’s very likely we’ll see high cost savings,” Gordon says. To learn more about supply-chain technology, Gordon joined the supply-chain management special interest group of an Oregon manufacturers’ consortium. He’s learning about innovations by visiting fellow special-interest group members’ factories to see the problems they’re facing first hand and to help brainstorm solutions. SIDEBAR: Supply Chain Management Technology Resources Some additional resources for learning about small and mid-sized business supply-chain management technology and practices include: Supply-Chain Council — This Washington, D.C., international non-profit publishes supply-chain standards and benchmarks used by more than 1,000 member companies of various sizes and industries. Supply Chain Management Review — The online version of this industry trade magazine has articles, white papers, newsletter, blogs, webcasts, message boards and links to other resources. The Supply Chain Management Research Center — The website for this research center housed at the University of Alabama’s Sam M. Walton College of Business has industry news, white papers and links to other resources. The center also sponsors an annual supply-chain management research conference.

Safeguard Your Biggest Asset — Your Data

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Do you know where your data is? If your company maintains databases, runs e-mail marketing campaigns, sells something online, or gives salespeople laptops, the answer could be “everywhere.” The more places a company’s data resides, the greater the possibility it could fall into the wrong hands, accidentally or by theft or hacker assault. With so much at stake, it behooves businesses to establish controls to ensure data is private, secure and stays that way. One method for doing that is a privacy audit, in which a company reviews its information handling practices to track where data is stored and moved, if it’s vulnerable to leaks or theft, and whether employees adhere to stated privacy and security practices or industry regulations. Data breaches and lost laptops Small business owners who don’t think they need to check privacy practices are fooling themselves, advises Mike Spinney, spokesman for The Ponemon Institute, a privacy think tank in Traverse City, Mich. Consider: Since January 2005, 216 million data records of U.S. residents have been exposed due to security breaches, according to the Privacy Rights Clearinghouse (PRC), a non-profit consumer privacy advocate in San Diego, Calif. According to the PRC’s online listing of data breaches, many of those occurred at small businesses. The most common causes of security breaches are lost or stolen laptops or other portable devices like USB drives, according to a November 2007 benchmark study of data breaches at 35 U.S. companies by The Ponemon Institute. A separate survey published by The Ponemon Institute in November 2007, found that of 893 U.S. IT professionals, 51 percent copied confidential company information to a USB memory stick even though the majority of them (87 percent) believed their company’s policy forbade it. That even IT professionals should exhibit such cavalier attitudes toward data privacy “is kind of shocking,” says Spinney, the Ponemon Institute spokesman. Setting up a privacy audit Routine privacy audits could uncover and prevent such behaviors, privacy industry experts say. To perform an audit: Decide what data to analyze: all employee and customer records, or a subset of sensitive information, like Social Security numbers. Use spreadsheets, employee interviews, technical monitoring, and blind shopping or testing to create a chart showing where data is collected, processed, transferred, or deleted and what applications or vendors are used for each step. Use the data flow chart to measure the company’s day-to-day information handling practices against its stated policies and any industry rules or regulations. If the two don’t match, take the appropriate steps to change them. At most small businesses, an IT manager, CFO, or CEO could spearhead an audit. Small businesses could also hire a privacy consultant, or use their outside legal counsel or accounting firm, if those firms provide such services, says Jeff Nicol, of PrivacyReady.com, a privacy industry consultancy in Hood River, Ore. Audits aren’t cheap. A small business can expect to pay around $20,000, Nicol says. That’s pretty pricey, so companies could consider scheduling a full audit once every three years or do partial audits each year, Nicol says. Between audits, companies can use security assessment software to keep systems running smoothly, Nicol says. Software like Watchfire from IBM, Web Vulnerability Scanner, from Acunetix, Hailstorm from Cenzic, or WebInspect from SPI Dynamics can check that a company’s use of Web applications complies with stated privacy directives. Online sellers can test their privacy practices by going through the assessment process necessary to get an online privacy seal from TRUSTe, the non-profit privacy trust organization. SIDEBAR: Securing laptops and educating employees About those laptops: security experts recommend putting passwords on everything, and using encryption software such as Credant Mobile Guardian Shield or KeyPoint Alchemy from RedCannon Security. Another suggestion: enroll employees in online courses like the Privacy Directions series from MediaPro. “Technology (is) a big part of having decent security, but the weakest link is workers,” Nicol says. “Proper policies, training, and monitoring all are critical to see that folks know and follow good information security practices.”

Pointers From eBay’s PowerSellers

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PowerSellers is a distinction made by eBay itself. It happens automatically when sellers reach a certain level in monthly sales and positive feedback on a consistent basis. Sales requirements range from bronze ($1,000/month), then silver ($3,000/month), gold ($10,000/month), platinum ($25,000/month) to titanium ($150,000/month). Feedback has to consistently stay above the 98 percent positive range. There are now 1.3 million people who claim eBay as either their primary or secondary source of income, according to AC Nielson International, the New York-based market research firm. The PowerSellers are a formidable crowd.  “EBay is a $40 billion dollar a year market,” says Sucharita Mulpuru, a senior analyst from Forrester Research, a Cambridge, Mass. research firm. “ A lot of that business, easily more than 20 percent of it, goes through the PowerSellers.” For the other 80 percent of sellers on eBay, not to mention those thinking of launching an eBay business, here is some advice on how to make it as a PowerSeller. Keep your ducks in a row Remember that there were small businesses long before eBay and there are likely to be small businesses long after eBay. Diversify and make sure that eBay is only one of many channels you use to generate sales of your product or services. “I like to have a lot of legs under my table,” says Tyler Higgins, a platinum PowerSeller of Laverne, Calif., who peddles cosmetics and fragrances from the online auction site. “I like the fact that my business isn’t just eBay. I have a wholesale and retail branch of my business outside of eBay. If one aspect of my business suffers, the other legs hold up the table.” PowerSellers need to follow the same basic rules that make any business successful. Sell products that you believe in. “Pick a product that you’re passionate about,” advises Barbara Dimoush, a gold PowerSeller from Atlanta who sells party favors and décor. “You need to be able to sell yourself, as well as the product.” But Powersellers advise newcomers to go slow, take baby steps, and don’t expect the business to take off without some glitches. The customer is always right On eBay – and the Web in general – customer feedback can make or break your business. Word spreads like wildfire online. People write blogs and, on eBay, they leave customer feedback. Customers often scour that customer feedback before deciding whether to trust a seller or not. In other words: Character counts. One of the easiest ways to generate positive feedback is to remember that the customer is always right. “Work with your customers. Treat them the same as you would in a traditional retail business,” says Telly Krousaniotakis, a platinum PowerSeller from Baltimore, who sells refurbished computers and printers. “Whether they’re spending thousands of dollars or buying one ten dollar item, treat them with respect. I depend on my repeat customers. Fifty percent come back.” The most common comment customers leave is about how quickly they received a purchase. “Ship quick,” says Dimoush. “It’s the quickest way to build up your positive feedback. By far, it’s the most popular comment you see on anyone’s feedback. I ship within 24 to 48 hours every time. That’s what customers seem to appreciate most.” EBay is not for every business Not every business that hangs its shingle on the eBay site is going to succeed. More importantly, times are changing and the competition is cut throat. “EBay is not what it used to be,” says gold PowerSeller Jerome Coudrier, who sells tiki-themed products from Oahu. “It’s way more competitive and there’s too much cut-rate pricing at the cost of quality. The other thing about eBay is you never own the customer. EBay does. That’s the big downside. The customer may never find you again. They know eBay, and not necessarily you.” Some businesses are not going to see a growth curve similar to eBay’s own. “It’s not a quick buck,” say Paul and Heather Jones, gold PowerSellers from West Linn, Ore., who sell scrapbooking and card-making supplies. “But it’s a great way to fill the holes in your family budget.”

Wi-Fi for the Masses

It looks like a large Styrofoam takeout container. The 14-pound box would fit into a backpack were it not for the two antennas, set well apart. It can withstand subfreezing temperatures and 165-mph winds; it’s even lightningproof. With the lid bolted down tightly, the box offers no clue as to what’s inside. But disassembled, it reveals intricate innards that look like nothing so much as a city viewed from a plane: A million tiny wires crisscross like streets and weave among square parks the size of your thumbnail. The magic of the box occurs when you mount it on the horizontal arm of a city lamppost, so that its long ears reach up to the sky. Install 30 of them per square mile (which isn’t hard, since an installer using a single tool can put up a unit in 15 minutes) and they immediately begin communicating with one another via radio waves. Data, the same information that flows through the wired Internet, begins traveling between them. Establish some hub connections to usher the data back onto the Net and you’ve created a wireless network that can transmit signals all over real, life-size cities–into parks, schools, juice joints, bars, offices, playgrounds, and homes. The boxes, known as routers or nodes, are made by Tropos Networks, a Silicon Valley upstart that’s landed in the middle of a burgeoning movement among U.S. cities to create municipal wireless networks, or metroscale Wi-Fi–essentially, an effort to deliver wireless bandwidth to the masses. Since Tropos began selling its equipment in 2002, dozens of municipalities have signed up. The Twin Cities suburb of Chaska, Minnesota, built a wireless network to cover its 16 square miles and serve all 18,000 of its residents. Corpus Christi, Texas, bought 300 Tropos nodes to cover 24 square miles and has since decided to expand to 147 square miles. As it rebuilds in the wake of Hurricane Katrina, New Orleans plans to cover the whole town with a Tropos network. This summer, Anaheim, California, will hit the switch, giving 325,000 citizens across 50 square miles ubiquitous broadband Internet access. Tropos-powered networks also are in the offing in Philadelphia and San Francisco. Launched with what Bill Gurley, a Silicon Valley venture capitalist and early Tropos investor, calls “four guys under 30 and an algorithm,” the Sunnyvale-based company spent less than $3 million getting its first product to market. Since then, it has grown into the leading equipment provider in this incipient market, with more than $15 million in revenue in 2005 and a projected $45 million in 2006. It has had roughly 350 customers to date–including some in far-flung locales such as Bangkok, Kuala Lumpur, and Doha, Qatar–and partnerships with EarthLink, Google, Motorola, IBM, and others. Given its recent contracts, the company is well ahead of competing equipment makers. Yet Tropos faces some difficult tests before it can realize its vision. The new, large-scale projects in San Francisco and Philadelphia will get the technology out of dress rehearsal and in front of a major audience. These launches will be key to the company’s fate. As hundreds of other cities look on, contemplating whether to install their own cheap broadband, and as a phalanx of massive data carriers like Verizon and Comcast glower over what may be a new threat, Tropos will march out onstage. Says CEO Ron Sege: “The best thing we can do is make sure the big cities do well, for everyone to say, ‘Oh, my God, it works.” “What Stops the Internet From Being Everywhere?” In San Francisco, there is a new café every year that has “the best coffee in town.” At the moment, it’s Ritual, a chic place in the Mission District with leather couches, wireless Internet, and PowerBooks on every table. The two founding engineers of Tropos–Narasimha Chari, who goes by “Chari,” and Devabhaktuni “Sri” Srikrishna–are sitting at a small table, drinking lattes and reflecting on recent news. About a year ago, the mayor of San Francisco put out a request for proposals, looking for the optimum plan for “unwiring” the city–that is, for creating a citywide Wi-Fi network. Just the day before, out of a half-dozen contenders, the selection had been announced–and Sri and Chari’s list of big wins had gotten one municipal contract longer. But the two men, both 32, scarcely stopped to rest. That’s because each successive contract brings them closer to answering a question that’s intrigued them since they met as undergraduates at Caltech about 15 years ago: “What stops the Internet from being everywhere?” The magic of the box occurs when you mount it on a lamppost. Install 30 of them per square mile, and you’ve created a wireless network that can transmit data all over a city. The inquiry arose out of mutual concerns about India and other developing countries. As a brainy boy growing up in Calcutta, Chari would take long excursions through the city searching for textbooks containing just the kind of math and science materials you can download in seconds today from the Internet; he knew that connecting people in poor and remote regions could be a profound form of change. Sri, for his part, had a deep desire to be useful and an appetite for solving engineering problems. So while attending graduate school in the late 1990s (Sri at MIT, Chari at Harvard), the two men would hang out in the bars around Cambridge and talk about how to get the Internet everywhere on the planet. The intellectual challenge soon became as enticing as the moral one. It was a problem of cost efficiency: How could you bring the power of computer networks to villages hundreds of miles from the nearest cable TV, places where people can’t even afford phones? It was a technical problem, of bouncing signals around in the air over large areas and then back to the nearest data wires. And finally it was a problem of overcoming natural physical limitations: the distance transmitted signals could travel, for one, and the amount of stuff that can be sent simultaneously. “It’s just a very fascinating subject,” says Sri. “We never really set out to start a company.” Any solution had to be dirt cheap. Even in the United States, broadband is so expensive, both to provide and to purchase, that its growth has not kept up with consumer appetites. Today many rural areas around the country have no high-speed data services, simply because it costs so much to dig up the streets and lay wire. Jupiter Research, a market research firm, estimates that 35 percent of Internet users in exurban or rural areas can get only dial-up connections. In some cases, the necessary conduits reach town, but jackhammering the last bit of pavement to serve a smattering of houses is more of a burden than it’s worth. “There are some places where the economics are prohibitively expensive,” says Brian Blevins, a Verizon spokesperson. For Chari and Sri, the alternative to digging would have to be radio, and while drinking beer and poring over dense technical books, they came across a radio technology developed in the 1970s for military uses. The technology worked on battlefields, but its inventors and the engineers who came after assumed that it wouldn’t scale. Sri and Chari thought otherwise. They suspected that if you could program the nodes of these radio networks cleverly enough, teaching them to move information around quickly, you could make the network as big as you wanted. Their idea was a variation on the principle of the bucket brigade or steppingstones. If you can’t get the signal to reach all the way to the wired Internet, make it hop from one transmitter to another until it does. And give it some basic rules for finding the most efficient pathway there. Here at Ritual, for instance, e-mail data comes in over wires to a base station or router somewhere in the room and then heads through the air to the nearby laptop. Everyone in the café is just one hop from the wired Net. This configuration requires every user to be within about 100 feet of the device that’s plugged in, and it’s why wireless broadband is generally limited to offices and cafés. But what if you told that router to select another router for passing along its message, and told that router to select yet another after that? If you taught those routers to make efficient choices that wouldn’t require arduous processing, eventually the Internet would spill out into the streets. Sri and Chari got hold of some Wi-Fi gear–a cheap type of radio technology recently introduced to the enterprise market for office environments–and started playing with their routing ideas. They mounted antennas on cars and tooled around Cambridge, testing the performance of nodes programmed to obey their new steppingstone rules. “When we started doing this,” Chari says, “people laughed at us, saying Wi-Fi is an indoor technology. But our approach has always been, don’t take anyone’s word for it.” The two men soon realized that they were no longer solving a math problem: They were developing a product. So they picked up and left Boston for northern California. They hooked up with two friends of friends who understood finance and formed a company. It was not a particularly opportune time. “In 2001, we were out there looking for funding. It was awful,” says Chari. But Bill Gurley, whose firm, Benchmark Capital, invested early in companies such as eBay and Red Hat, liked their ideas. “I don’t think anyone at that time was thinking about municipal wireless,” Gurley recalls. “But what was keeping Wi-Fi from going outside?” Even in the united states, More than a third of Internet users in exurban or rural areas can get only dial-up connections. Well, nothing. In the United States, most towns already own the infrastructure for suspending 14-pound boxes in the sky: lampposts, traffic lights, telephone poles, city buildings. The Tropos routers themselves cost only about $3,500 each. So with 30 per square mile installed in a city like San Francisco, you’d spend about $5 million on boxes to serve more than 700,000 citizens. According to a report by PricewaterhouseCoopers, building a fiber network costs $2,000 “per home passed,” in the industry’s argot; providing DSL costs a few hundred dollars. Compare both with Philadelphia’s estimate that the cost per home passed of its Wi-Fi network will be $30. On the user end of the equation, the hardware economics look even better. The Wi-Fi cards that early adopters were sliding into their laptops in 1999 went for about $2,000 apiece. Today the devices are preloaded into nearly all new computers and cost less than $10 each. Right now, as Chari and Sri drain their lattes at Ritual, there are an estimated 50 million Wi-Fi-ready computers out there. So Bill Gurley got onboard. He liked the open standards of Wi-Fi technology and how quickly the price on the user’s side was dropping. He loved Chari and Sri’s vision of teaching routers with limited range and capacity how to build bucket brigades and choose the most promising pathways, based on the condition of the network. “It’s very elegant,” Gurley says. He also liked the growth potential of the market and the focus on software. “As a venture capitalist, I love everything about the Tropos model,” he says. In January 2002, Benchmark Capital ponied up $2.2 million for the young company to work with. Other VC firms followed, including the Intel Communications Fund and Siemens Venture Capital. And so did Ron Sege. Good Enough Beats Best Ron Sege (pronounced seh-gee) is a tall stick of a guy with blue eyes and blond eyelashes, whose elaborately stitched jeans were meant for a younger man. At 49, he is on his second wife, his second batch of kids, and the fourth small company he intends to make large. In a sense, Sege is a Web 2.0 guy all around, bringing hard-earned experience to a young company with a still-unproven business model. As he puts it, “I’ve seen this movie before.” Sege began working in technology in the 1980s, but really hit his stride in the ’90s, as a manager at 3Com, the company that spawned Ethernet technology. 3Com had a few hundred employees when he perspective, good enough beats best,” he says. Ethernet, the protocol that allows office PCs to share databases and printers and storage in a small local network, was far from perfect. “But it was inexpensive, easy to use, and anybody could design to it.” Sege learned the beauty of this approach to business–float a quick and dirty product, let users and other product developers improve on it, and push it as a dominant shared platform. “Wi-Fi has many of the same attributes,” he says. After 3Com, Sege took a job as executive vice president of Lycos, one of the first Internet portals, where he helped engineer an Internet-bubble buying spree that included acquisitions of Matchmaker.com, Quote.com, and Wired Digital. “That was my media mogul period,” Sege says with a laugh. He left Lycos in 2001 and joined Ellacoya Networks, a company based in Merrimack, New Hampshire, that creates software to help broadband providers ease congestion in their networks. Bill Gurley, tipped off by a Benchmark partner who’d worked with Sege in the past, saw in the Ellacoya CEO someone who’d ridden small companies through significant growth and who understood a good deal about data networks. He contacted Sege and told him about Tropos. The company made sense to Sege. Taking off-the-shelf indoor base stations and sticking them up on power poles–that was a formula he understood. Sri and Chari had already come up with the tricks, the proprietary algorithms for handling data traffic and monitoring the system from one main PC, which would set Tropos apart from its direct competitors. (The company has 30 software patents and patents pending.) In 2004, Sege came onboard–”to do all the stuff not involved with writing software.” At first, that meant selling Tropos boxes and software to a small but eager market the start-up had identified: police and fire departments. After September 11, the consequences of poor emergency communications became painfully clear to city leaders nationwide, and many municipalities were attempting to do something about it. What few civilians realize is that their heroes with hoses and their men and women in blue have always relied on only one of their senses for passing information: their ears. They use the same two-way radio technology today that police departments adopted in the 1930s. Some forces have introduced computers into their cruisers for searching DMV or criminal databases, but these hookups are as slow as your first dial-up modem. Forget about downloading a mug shot. Maps, surveillance videos, traffic updates, real-time messaging? Impossible. What emergency responders need is broadband. And it has to be broadband that’s everywhere, broadband that moves. Tropos could deliver that. Sege traveled the country, giving presentations to police and fire departments, steadily signing up customers. Oklahoma City bought Tropos technology to build a network for its police department covering 620 square miles. In Milpitas, California, about 10 miles from the Tropos headquarters, a 40-node Tropos mesh allows police to look up DMV photos and monitor video surveillance of high-crime areas. So Sege and his team were surprised in the spring of 2004 when they got an order from Chaska, Minnesota, a Twin Cities suburb that wasn’t looking to serve its police force. The town’s city council wanted cheaper connectivity–for all of its residents, who were stuck paying $45 per month for high-speed access from Sprint and Time-Warner Cable. The goal was to provide broadband access for all of its citizens for no more than $20 a month. “Tropos was selling a system for public safety departments. Our IT guys thought, ‘Why couldn’t you do 3,000 connections instead of 300?” says Chaska’s city administrator, Dave Pokorney. For Tropos, this was exhilarating. Chaska had come up with this plan on its own, with no help from Tropos, which was focusing its efforts on public safety. The company had helped create networks designed to serve the general public, but only in parks or other circumscribed areas. Chaska was out ahead of them–and within three months, the city had a real-life metroscale network available to anyone in town. Sleeping Giants Everyone at Tropos agrees on what made the company take off. It happened in August of 2004, when Philadelphia, the largest municipality to date to do so, announced plans to blanket the city with Wi-Fi. The idea was to deliver cheap, and possibly free, broadband Internet access to the 1.5 million souls–digital haves and have-nots alike–who lived within the city’s 135 square miles. This was a bold, pioneering step, lauded by civic groups and techies around the country. But the news hit one party particularly hard: Verizon. At the time, the vast majority of Philadelphians who wanted fast connections to the Web had been coming to Verizon for DSL. Now the company would have a new competitor. The proverbial sleeping giant was caught off guard. It’s one thing to build a wireless network for 8,000 households in the suburbs of Minnesota. But it’s something else entirely to do so in one of the nation’s biggest metros. Verizon’s lobbyists marched straight to state lawmakers in Harrisburg and demanded action. And they got it. A telecommunications bill that had been lingering around the capital for more than a year suddenly came up for a vote, and it had a brand-new provision attached to it. The measure said that Pennsylvania cities intending to create high-speed data networks must give the dominant local phone company the right to build first. If the incumbent proceeded within 14 months, the city would be required to drop its plans. For the leaders of Philadelphia, that meant doing nothing for more than a year before getting their project under way. It also meant that cheaper service–some subsidized for the poor–would happen only at the whim of Verizon. But the prospect of an Internet cloud floating through every park and into the city’s overlooked neighborhoods had already intrigued many Philadelphians, and the state legislature’s intervention galvanized people to protect the idea. “The school district, the nonprofits that wanted to serve poor neighborhoods, even our tourism organizations saw the potential,” says Dianah Neff, Philadelphia’s chief information officer and a 14-year veteran of Silicon Valley businesses. “When the legislation came up, we put the pressure on. We had 3,000 people call, write, and e-mail the governor.” Tropos, which already had been tapped to install two pilot projects in public parks, watched the events unfold. Sege hired a Washington lobbying firm, which showed up in Harrisburg, attempting to sway leaders to spare local governments from restrictions. In late November 2004, just as the bill was approved, Philly’s Wi-Fi enthusiasts got a break. “It was almost like diving to get the catch in the end zone,” says Sege. The state agreed to exempt Philadelphia from the requirements. (All other Pennsylvania municipalities remain bound by it.) The way Sege sees it, Verizon’s in-your-face tactics were the best thing that had ever happened to the start-up. The giant telecom’s reaction made dozens of other cities take notice. If Verizon was so ruffled, people seemed to think, then Philadelphia must have been on to something interesting; the technology’s potential must be real. “The phone was ringing off the hook,” says Sege. Cities around the country, from Minneapolis to Tempe, Arizona, began announcing plans for wireless networks. Several months later, the technology was validated by another waking giant when Cisco announced it would begin building routers for muni Wi-Fi. Tropos sales went from 90 municipal clients in all of 2004 to 75 in just the first half of 2005. The next step in the Philadelphia project was to respond to the city’s RFP, and Tropos now had to get down to details. The company had the gear and the software for monitoring and troubleshooting the network, but there was a lot the small company was lacking. Customer service for one thing. And billing. And consumer sales. Rather than build those capabilities in-house, Sege began searching for an established Internet service provider with which to partner. EarthLink fit the bill. The ISP, based in Atlanta, had thrived as a middleman, buying wholesale dial tone, wrapping it up in an attractive brand, and selling it to Internet surfers. But as the world shifted to faster wires and fiber optics, EarthLink had little to offer. Unlike the phone companies, it owned no connections into the home. In January 2005, Bill Gurley paid a visit to EarthLink’s board of directors. He presented his case for a partnership, in which Tropos would provide infrastructure–the actual broadband network–and EarthLink would handle customer support and sales. In response to Gurley’s presentation, EarthLink sent a team to visit Chaska to see for themselves if the new technology worked. The group toured the town and climbed under tables testing the network’s reliability. They interviewed folks in bars. And they were sold on it. “Municipal Wi-Fi is really important for us,” says Donald Berryman, EarthLink’s president of municipal networks. “It’s one of the top three investments we’re making in future products. It can help us control our destiny because we’ll own the network.” Tropos and EarthLink have since landed deals with five cities and have proposals out to five more. But Will It Really Work? Not surprisingly, the Bells and other data-access providers haven’t backed down. Since the maneuver in Pennsylvania, giants like BellSouth and Comcast have fueled a fight against muni Wi-Fi across the country. Lawmakers in Ohio, Virginia, Kansas, and Oregon, among others, have proposed legislation to keep local governments from building their own networks or at least make it more difficult for them to do so. Fourteen states, including Florida and Colorado, have already passed restrictions. “We have not supported a ban on municipal networks,” says Verizon’s Brian Blevins. “But we’ve felt where there’s vibrant competition, the networks can undercut and disrupt a market that’s working very well.” Critics of muni Wi-Fi argue that if local governments participate in building broadband networks, they’ll exploit unfair tax and regulatory advantages, irresponsibly drain public coffers, and mismanage the services. To counter the legislative gambit, Sege and others have taken to evangelizing in Washington, D.C., and state capitals. They’ve made some progress. In June 2005, Republican Senator John McCain of Arizona and Democratic Senator Frank Lautenberg of New Jersey introduced a federal bill in answer to the activity in the states. The Community Broadband Act of 2005, still in committee, would “preserve and protect the ability of local governments to provide broadband capability and services.” Says one Lautenberg staffer: “The senator doesn’t think there should be obstacles–we’re 16th in the world in terms of broadband penetration.” A bill awaiting a vote by the House, on the other hand, would create barriers–for instance, requiring cities to partner with a private company. A restriction like that, though seemingly innocuous, would have prevented Chaska from building its network. These policy struggles are not the only hurdles Tropos is facing as it lunges for profitability in 2007. There are big technical questions. It’s one thing to build a wireless network for 8,000 households in the suburbs of Minnesota. But it’s something else entirely to do so in one of the nation’s biggest metros. “Nobody’s demonstrated that you can have 135 miles of Wi-Fi,” says Julie Ask, a research director at Jupiter Research. Radio signal is notoriously unpredictable. When your cell phone drops out every time you round the corner of Elm Street, that’s because the mobile provider didn’t predict a problem there. Home devices from cordless phones to baby monitors might cause interference. Tempe, Arizona, where Tropos competitor Strix Systems provided 500 wireless routers, discovered that signal wasn’t getting through house walls beyond 150 yards from the routers. Many Tempe users found they needed an additional $100 device to receive and send data from indoors. Tropos could face similar problems. Dozens of municipalities have joined in, but there is not much of a record. “As a mayor, why wouldn’t you say, ‘I want to bridge the digital divide’?” says Ask. “EarthLink wants to point to Philadelphia and say, ‘Hey, it works,’ but until there’s proof…” After a city government invests $20 million, no users will be happy if their connections go down or their webpages load slowly. The last thing Tropos needs is for annoyed customers to head back to Verizon. Another looming question is what business models will work. Will consortia like the EarthLink-Tropos team for San Francisco prove easy for cities and profitable for the participating companies? Will the Bells hedge their bets and start offering their own systems? Will cities build their own public Internet utilities, just as many today deliver power without the help of private entities? In any of these scenarios, Tropos’ business doesn’t change. The Bells, the city governments, the ISPs–they’ll all need to buy boxes from someone. As experiments are made and the best models emerge, Sege insists that Tropos will stay relevant. First, of course, he has to deal with Philadelphia, which is building its 15-square-mile test area this summer and plans to roll out the full network in 2007. “I honestly believe that a lot of people are waiting to say, ‘We told you it wouldn’t work,” Sege says. Philadelphia CIO Dianah Neff doesn’t seem to mind that tension. “There’s a lot of pressure on Tropos and EarthLink. But that’s to our benefit because they’re trying really hard,” she says. “It’s like you live in a fishbowl. It’s not just other cities, but the world that’s watching.” Martha Baer is co-author of Safe: The Race to Protect Ourselves in a Newly Dangerous World. This is her first story for Inc.

The Survey Says…

Don’t trust online polls. That’s what traditional-minded researchers have been telling business owners for years. The Internet isn’t diverse enough to be a valid testing ground, they argue, so data gathered online is bound to be skewed. If that argument was ever valid, it no longer is. Consumers of all stripes are giving feedback to businesses online. One out of every four American Internet users–about 33 million people–has rated a product, service, or person online, according to a recent study by the Pew Internet & American Life Project, an initiative of the Washington, D.C.-based Pew Research Center. That number is expected to grow as consumers become accustomed to having more interactive relationships with companies, says Lee Rainie, director of Pew Internet. “We’re well past the time when this was an activity of early adopters,” he says. “This is how consumers want and expect to communicate with businesses.” At the same time, new technology offered by companies such as SurveyMonkey, based in Portland, Oreg., and WebSurveyor, based in Herndon, Va., is making it easier for companies to conduct online polls. The polling software aggregates hundreds of responses to multiple-choice questions into easy-to-read documents, complete with graphs and charts, that can be mined for information on everything from customer satisfaction to product development. Online polls have been a boon for Michael Kahn, senior director of consumer and trade marketing for Chicago-based Socrates, which sells do-it-yourself legal forms to business owners. Kahn regularly surveys customers to figure out what new products would appeal to them. One evening this past January, he sent out an e-mail inviting customers to fill out a poll consisting of 34 multiple-choice questions. By the next morning, he had received hundreds of replies. The response to one question in particular piqued his interest: A majority of property owners said they were likely to rent or lease an apartment without any assistance. Armed with the poll results, Kahn pitched a new product to his managers: a do-it-yourself background-check kit for landlords. Six months later, the kit hit the market. “I am in love with this tactic,” Kahn says. Web surveys are the quickest way to find out if a product or service is up to par once it’s unveiled. Open-ended surveys can also turn up suggestions on everything from cost cutting to marketing. Cameron Herold, chief operating officer of 1-800-Got-Junk?, a trash-removal company based in Vancouver, British Columbia, frequently sends surveys to his company’s customers and franchisees. He’s often surprised by the results. A recent poll revealed that franchisees thought a newly designed box for the back of the trash-removal trucks was a waste of money. “We thought it was amazing,” he says. “They told us it was terrible.” Another poll revealed that many customers were concerned about recycling, so Herold added information about 1-800-Got-Junk?’s ecofriendly initiatives in the company’s marketing materials. “We want to tell people up-front that we’re already doing something they care about,” he says. Besides getting feedback from existing customers, online polls can help attract new ones. Elizabeth Morley, director of corporate marketing at Books24x7, an online library of technical and business books based in Norwood, Mass., offers companies free access to her site on a trial basis. Before the trial period ends, Morley asks users to fill out an online survey rating the library and explaining how often they used it and for what reasons. Then she incorporates the data into a customized sales pitch. Being able to present concrete examples of how the online library helped a company’s employees during the trial period goes a long way toward convincing decision makers to sign up, Morley says. Web surveys can encourage employees to open up as well. Herold regularly polls his employees, encouraging them to be forthright by promising anonymity and by wording the surveys in such a way that prompts the “most brutal feedback.” He recently asked the members of his own work group to suggest three things he should be doing differently. Their answer: Go on vacation. “Not them, me,” he says. Employees are likely to jump at the chance to tell you what they’re thinking. But some customers may bristle at the notion of filling out a survey. Employees are likely to jump at the chance to tell you what they’re thinking, especially if they’re given anonymity. But some customers may bristle at the notion of filling out a survey, online or off. To sweeten the pot, DigitalMailer, a company based in Herndon, Va., that provides e-business services to credit unions, enters respondents into drawings for prizes such as iPod Minis and $50 gift certificates to Best Buy. Keeping people interested is the other half of the battle. Avoid asking too many questions related to demographics in the beginning of the survey–save those for the end. Also, keep the surveys as brief as possible. There’s no magic number, but, in general, the longer you’ve had a relationship with a customer, the more questions he or she will be willing to answer. Finally, be sure to provide a space where customers can make additional comments and suggestions. You may not always like what they have to say, but at least you’ll be informed. Resources To read the Pew Center’s research on Internet usage, which includes demographic information and analysis, go to www.pewinternet.org. QuestionPro.com offers tips on creating online surveys and provides a variety of free samples. Related Content The Skinny on Survey Software With more than 100 online polling software packages to choose from, picking the right one can be tricky. Here, three options to suit various needs.

He Took On the Whole Power-Tool Industry

In February 2001, Stephen Gass strode to the podium in a conference room at Caesars Palace in Las Vegas and began the video presentation for SawStop, his new invention. The 75 attendees watched the screen closely as a woodworker fed a sheet of plywood into a power-saw blade spinning at 4,000 rpm. Then a hot dog was placed in the path of the blade. Miraculously, the instant the blade made contact with the wiener, the saw shut down and the blade retracted. The dog escaped with only a small nick — substitute a finger and it’s the difference between a cut and an amputation. Gass had given the same dog-and-pony show a dozen times, mostly for woodworkers, contractors, and a few industry executives. But this audience was different. It consisted of lawyers for the Defense Research Industry, a trade group for attorneys representing the power-tool industry. SawStop could help prevent thousands of serious injuries caused by power tools each year, Gass believed — if the industry would license it. He returned to his seat thinking he had made his case. Then Dan Lanier, national coordinating counsel for Black & Decker, stepped to the podium. His topic: “Evidentiary Issues Relating to SawStop Technology for Power Saws.” Lanier spent the next 30 minutes discussing a hypothetical lawsuit — in which a plaintiff suing a power-saw manufacturer contended the saw was defective because it did not incorporate SawStop’s technology — and suggesting ways defense counsel might respond. Lanier recalls it as a rather dry exploration of legal issues. Gass heard something different. To his ears, Lanier’s message was this: If we all stick together and don’t license this product, the industry can argue that everybody rejected it so it obviously wasn’t viable, thereby limiting any legal liability the industry might face as a result of the new technology. (Lanier denies this was his point.) Gass was stunned. His tiny start-up, run by three guys out of a barn in Wilsonville, Oreg., had captured the attention of the entire power-tool industry. For months, he had been negotiating with major players such as Ryobi, Delta, Black & Decker, Emerson, and Craftsman about licensing his invention. Instead, they seemed intent on trying to make him and his product go away. Some 32,000 Americans are rushed to emergency rooms with table-saw-related injuries each year, according to the Consumer Product Safety Commission; more than 3,000 of those visits result in amputations, usually of fingers or hands. The medical bill to reattach a severed finger runs from about $10,000 for a clean wound to more than $25,000 if there’s nerve damage, infection, or other complications, according to James W. Greer, president of the Association of Property and Casualty Claims Professionals, a trade group in Tampa. Factor in rehabilitation and lost time at work, and the cost per injury can easily reach six figures. Indeed, in 2002, the CPSC estimated the annual economic cost of table-saw injuries to be $2 billion. That’s more than 10 times the size of the entire $175 million table-saw market. Clearly, this is an industry that could use a better mousetrap. That’s what Gass figured he had in the summer of 2000, when SawStop’s technology made its debut. A year later, the Consumer Products Safety Commission awarded the device its Chairman’s Commendation for product safety. Popular Science magazine named it one of 100 Best New Innovations. Tool industry bigwigs seemed impressed too. “It is probably one of the most major developments in the area of product safety applicable for table saws,” said Peter Domeny, director of product safety for S-B Power Tool, which makes Skil and Bosch tools. So, four years later, why isn’t SawStop on every table saw on the market? That’s the funny thing about better mousetraps. Build one, and the other mousetrap makers will probably hate your guts. They might even try to squeeze you out of the mousetrap business altogether. Just ask the inventors of air bags, safer cigarette lighters, and automatic shutoffs for electrical appliances — all of which encountered resistance from the status quo. Ultimately they prevailed and their innovations became standard. Gass still has a long way to go. Gass didn’t set out to take on the power-tool industry. Nor did he ever see himself as an entrepreneur. The amateur woodworker was standing in his workshop one day in 1999, staring at his idle table saw. “The idea came to me that it might be possible to stop the blade quickly enough to avoid serious injury,” he says. A patent attorney who also holds a doctorate in physics, Gass loves nothing more than solving complex technical problems. He got out pencil, paper, and calculator and got to work. Stopping the blade, he figured, would require a two-part process. First, he needed a brake that would work quickly enough when it came into contact with a woodworker’s hand. Next, he had to design a triggering system that could differentiate between finger and wood. Given the speed of the blade, it would have to stop in about 1/100 of a second — or at about an eighth of an inch of rotation after making contact. Any further, and the cut would be so deep that the device would be useless. To stop the blade this quickly would require about 1,000 pounds of force to decelerate the blade in 10 milliseconds. That calculation took Gass about 30 minutes. The trigger problem was a little more complicated, but Gass came up with the idea of running a small electrical charge through the blade. The system would sense when the blade hit flesh because the body would absorb some of the charge. The resulting drop in voltage would be enough to trigger the brake and stop the blade almost instantly. Gass spent two weeks designing the technology and, using a $200 secondhand table saw, an additional week building a prototype. Then he began to experiment. With the blade whirring, he touched his hand to its smooth side. It stopped immediately. The same thing happened when he ran a hot dog into the blade’s teeth. Gass repeated the experiment dozens of times — and each time the blade stopped immediately. Convinced his invention would be embraced by the industry, he videotaped a demonstration, registered the patent, and set out to convince manufacturers to license the technology, which he had dubbed SawStop. He sent a video demo to Delta Machinery in Jackson, Tenn., one of the largest table-saw manufacturers, and waited. Gass was pleased with his results, but he also knew there was something else to be done: He had to test SawStop on a real finger. “There’s not a lot of demand for a saw that’s safe for hot dogs,” he says with a laugh. And so, on a spring afternoon in 2000, Gass stood in his workshop and tried to summon the moxie to stick his left ring finger into the teeth of a whirring saw blade. He had rubbed the digit with Novocain cream, hoping to dull the pain of the cut. On the first try, his heart beating furiously, he eased in close but recoiled before making contact. A few minutes later, he tried again. This time, he rolled his finger close enough to get a faint red mark, but panicked and pulled back before the brake triggered. By now, his forearm was cramping from the tension. It was difficult to keep his hand steady. Still, on his third attempt, he kept his nerve — and the blade stopped, just as he knew it would. “It hurt like the dickens and bled a lot,” he says. But the finger remained intact. Several months later, Gass finally heard back from Delta. “No, thanks. Safety doesn’t sell,” he says he was told over the phone. (Delta, now known as Delta Porter Cable, is now owned by Black & Decker. A Delta spokesperson who asked not to be identified denies that a Delta employee made the comment.) Gass could not believe his ears. “Everybody in woodworking knows somebody who’s lost a finger or had an accident,” he says. How could a major manufacturer not be interested? “These guys would walk up to us and say, ‘I wanna shake your hand.’ A lot of them were shaking with two or three fingers missing.” Gass refused to give up. Working with three other lawyers from his Portland law firm, David Fanning, David Fulmer, and David D’asenzo, he raised $150,000, built a more sophisticated prototype, and signed up for the International Woodworking Fair in August 2000 in Atlanta. The reaction there was phenomenal. SawStop’s booth was packed with spectators who stood riveted as Gass and his partners fed wiener after wiener into the table saw. “Afterward, these guys would walk up to us and say, ‘I wanna shake your hand for doing this,” recalls Fanning. “A lot of them were shaking with two or three fingers missing.” It was all the validation the four men needed. A month later, Gass and Fanning walked away from law partnerships to pursue SawStop full-time. Fulmer, an associate at the firm, followed a few months later. D’asenzo invested in the venture but kept his day job. The fall of 2000 was hardly an auspicious time to launch a start-up. The Internet boom had just gone bust, the Nasdaq was in free fall, and investors were gun-shy. Yet SawStop was so practical and easy to understand, the trio had little trouble raising $1.2 million in angel funding from several different investors. They invested in more R&D, better prototypes, and small salaries for the three principals. “It was a no-brainer,” says Grant Simmons, a New Orleans urologist who invested an undisclosed amount in SawStop after reading about the company and seeing a video demonstration in 2004. It was Simmons’s first experience as an angel investor, and his interest was more than just financial: His father was a lifelong woodworker who had lost a finger in a table-saw accident. “This is revolutionary,” Simmons says. “They are applying basic physics in a practical way to address a very important issue that people in the industry have totally ignored — safety.” Gass, Fanning, and Fulmer, meanwhile, filed more than 50 patent applications to protect their invention. The only thing they lacked was industry cooperation — but that seemed inevitable. After all, they believed, common sense and consumer demand ultimately would win out. What’s more, the technology had implications far beyond table saws. It could potentially boost the safety of all power saws, including band saws and circular saws, as well as nail guns, lawn mowers, and other products. For the next two years, the partners engaged in what seemed to be promising talks with high-level executives at Emerson, Black & Decker, and Ryobi. In January 2002, they appeared to have turned the corner when Ryobi agreed to license SawStop’s technology. Under the terms of the deal, there would be no up-front fee; Ryobi would pay a 3% royalty based on the wholesale price of all saws sold with SawStop’s technology. The number would increase to 8% if the majority of the industry also licensed the technology. It was not a get-rich-quick deal, but Gass believed it was a vital first step. When the contract arrived, Gass noticed a typo and called Ryobi’s attorney, Bob Bugos, to make the correction. Gass says Bugos apologized and promised to take care of it right away. (Ryobi representatives declined to comment for this story.) When a week passed and the revised contract still had not arrived, Gass called back. He says Bugos was very apologetic and assured him the contract was on its way. Again, it didn’t come. Gass says he called every two weeks and each time Bugos made the same promise. After about six months of going back and forth, it finally dawned on Gass that the Ryobi deal, like all the others, was going nowhere. Indeed, the major power-tool manufacturers have professed to be somewhat less than impressed with SawStop. “The device has not been field-tested for results, durability, and reliability,” said a representative from Delta Porter Cable. “It’s an experimental system, not yet field-proven.” According to Dan Lanier, the Defense Research Industry attorney, all of the manufacturers approached by Gass independently tested and evaluated the technology. And each one, Lanier said in an e-mail, encountered “sign injury even when it works, Gass asks the following question: Isn’t it better to walk away with a cut, even a deep one, than to lose a finger or a hand? “I think they were looking for reasons not to implement it,” he says. Gass sees the objections as a smoke screen for the industry’s real concern: the increased risk of product-liability litigation. In most cases, when people sue power-tool manufacturers because they’ve lost a finger or hand in an accident, they’re unsuccessful — because it’s tough to prove that the manufacturer did anything wrong. Add SawStop to the mix, however, and the picture changes. Suddenly, the industry is promising an injury-proof saw. What if someone got hurt? “The manufacturer would be at a deeper risk and more vulnerable because it had made a promise of what the technology could do,” says Jim O’Reilley, a product-liability expert at the University of Cincinnati. “Companies are going to be reluctant to expose themselves to that higher risk.” Indeed, precisely who would assume that risk turned out to be a major sticking point in SawStop’s licensing negotiations. The manufacturers believed Gass should indemnify them against any lawsuit if SawStop malfunctioned. Gass, however, says that he could not possibly make such a guarantee since he would not actually be manufacturing the saws. And there is another facet to the liability issue. If SawStop did come to market and was proved effective in preventing accidents, it might be easier for plaintiffs to win lawsuits against manufacturers of traditional saws, because juries might be more likely to return a verdict against a manufacturer that chose not to implement SawStop. That’s the main reason, Gass believes, that the big tool makers are refusing to deal with him. They want his product to go away. After the deal with Ryobi fell apart in mid-2002, Gass, Fanning, and Fulmer faced a tough choice: Abandon the company and return to practicing law or build the saws themselves. None of the men had ever run a company, but they all understood that it’s one thing to be an inventor and another to be an entrepreneur. They would be responsible for designing, manufacturing, marketing, and sales along with the day-to-day operations of a business. It was a tough prospect — but not a tough decision. All three agreed that if they didn’t act, their technology would never see the light of day. “It seemed like the right thing to do,” says Fanning. “There aren’t very many opportunities to make money and do something good.” With wives and kids to support, Gass and his partners have found that the decision has not always been easy to stand by. Gass fondly recalls the six-figure salary he earned as a patent lawyer. At one point, he was so close to returning to his legal career that he got quotes for renewing the legal-malpractice insurance policy he dropped when he devoted himself to SawStop. “I never doubted my invention or wanted to give up, but I’ve wondered if we would be able to keep going,” he says. “It’s been touch-and-go several times with money, and we always manage to pull through at the last minute.” SawStop now operates with eight people out of a two-story barn Gass built himself. Filled with electronics, high-tech machinery, and every tool imaginable, the first floor is a handyman’s paradise. In the corner is a large stack of woodworking timber left untouched since Gass launched his venture. Gass logs 12- to 14-hour days running the business upstairs. Desks, computers, and filing cabinets fill the second-floor office space. A map of the United States hangs above the conference table. It’s dotted with colored pushpins, each one representing a city where someone has purchased a SawStop table saw. The first one rolled off the assembly line of a Taiwanese manufacturing plant in November 2004. SawStop has since sold about 600 and has 300 more on back order. A basic contractor saw retails for $799; the professional-level cabinet saw goes for $2,500. The company relies on trade shows, news stories, word of mouth, and ads in woodworking magazines for marketing. Selling online and direct-to-consumer is an acceptable way to get started, but Gass knows that to reach the larger market he will need to get into home improvement stores, where competition for shelf space is fierce. He’s had discussions with Home Depot and Lowe’s, but neither has committed to carrying the product. “Accidents are usually caused by human error, but this saw grants you forgiveness,” says one contractor. So for now, Gass is banking on people like Sharon and Don Biers, owners of Collins Custom Cabinets. After one of the employees at their Lowell, Ark., shop lost a finger in a power-saw accident in February, the Biers bought a $2,500 SawStop cabinet saw and have since ordered two more. It didn’t take long for the purchase to pay off. Within two weeks, another employee, John Stroud, inadvertently shifted his hand into the path of the blade and the saw shut down when it hit his fingernail. “We made the calculation that it’s worth it for the safety of our guys,” says Sharon Biers. “The accidents are usually caused by human error, but this saw grants you forgiveness.” And not just for professionals. In May, Gass received an e-mail from a high school shop teacher in Princeton, Wis. “I have a sophomore who still has two thumbs thanks to your saw,” the man wrote. The company knows of at least five other amputations that have been averted. With the big tool companies declining to participate, SawStop is seeking other ways to make sure its technology is adopted. In April 2003, the company filed a petition with the Consumer Product Safety Commission to make SawStop-like technology standard on all table saws. Six months later, the Power Tool Institute, a consortium of 17 power-tool makers, filed an opposing brief in which it argued that SawStop is a “speculative and untested technology. In addition, the cost to consumers and manufacturers of granting the petition would far outweigh any benefits that may be realized.” The industry also claims to be developing its own safety systems. The CPSC is expected to release its findings this summer. If it states, as Gass hopes and expects, that the technology is effective, it will be the first step in a long process of making SawStop — or a similar injury-prevention system — mandatory. Meanwhile, the industry’s product-liability fears appear to be coming to life. In 2003, a construction worker walked into the Wellesley, Mass., office of attorney Richard J. Sullivan. He was looking for someone to represent him in a case against Chicago-based S-B Power Tool. The worker had lost his thumb and four fingers while using a table saw. Doctors were able to reattach them, but even after six surgeries and $150,000 in medical bills, he still had no real functionality in the hand. Living on workers’ comp, he fell behind financially and was forced to sell his home. Sullivan turned the case down twice because he didn’t see a way to hold the manufacturer accountable. Then a colleague told him about SawStop. “His injury occurred on a saw manufactured in April 2003 and sold in May 2003,” Sullivan says. “The industry has known about this technology since 2001. That gave the manufacturer plenty of time to react.” The lawsuit, filed in Massachusetts state court in the summer of 2004, alleges that the manufacturer was negligent for not implementing the technology and seeks compensation for lost wages, future lost wages, and pain and suffering. (Attorneys for S-B Power Tool responded in January, denying all claims.) “If Gass can figure this out by tinkering around in his backyard, what has this industry been doing for the past 20 years?” asks Sullivan, who has since taken on five similar cases. “They’re like the auto industry, which had to be dragged kicking and screaming to install air bags.” Gass believes that Sullivan’s cases are only the tip of the iceberg. “The legal standard says you have to make a product as safe as you reasonably can, and if you fail to do that, you’re going to be responsible,” he says. While Gass wants SawStop to be successful financially, he also admits that what began as an interesting physics problem in his workshop has become something of a crusade. “This is important to society and that responsibility weighs on me,” he says. “It would have been so much easier if the manufacturers had just licensed this. Then, having SawStop would be just like having a stereo with Dolby or running shorts with Gore-Tex.” Indeed, Gass still dreams of getting out of manufacturing altogether. He really doesn’t want to make the power tools we buy. He just wants to make the power tools we buy better. Melba Newsome is a freelance writer in Charlotte, N.C.

Five Ideas to Watch

1. An Apprehensive Employee Is a Good Employee Researchers at Rice University have found that being in a bad mood may actually spur creativity. Professors Jennifer George and Jing Zhou collected data from 67 employees at a helicopter manufacturer, and they found that when workers were happy, excited, or enthusiastic, they were sometimes overly confident about the work they had done. In contrast, people who felt uneasy, distressed, or mildly fearful were critical of their own performance and thus more motivated to come up with new ideas. “If you’re working on a creative task, you have to decide for yourself when you’ve done enough,” says George. “People often use their mood as input into those kinds of judgments.” 2. Serving a Captive Audience Headphones are headphones, right? Not in prison. Koss, the Milwaukee-based maker of audio headphones, has designed a model specifically for use behind bars. They are made from clear plastic so that prisoners can’t hide drugs or other contraband in them, and they include fewer metal parts that can be fashioned into weapons. The cord is also special, designed to snap in the event someone tries to strangle another person with it. Both the prison population and Koss’s sales hit all-time highs this year. 3. Migraine Relief for Your Teeth Dr. James Boyd, a dentist and migraine sufferer, has come up with a mouth guard designed to alleviate painful headaches. Boyd calls the FDA-approved device the NTI (for nociceptive trigeminal inhibition system). It is small, covering just the two front teeth, and designed to keep the jaw from clenching while the wearer sleeps. In clinical trials, more than 80% of patients felt some relief after using the NTI for two months. It costs around $500 and is available by prescription from a dentist. 4. A Chair That’s Got Your Back A funny-looking seat with 11 fake “vertebrae” running up its spine recently won an award from Design Journal. The Verte ergonomic office chair adjusts in three dimensions, moves with you as you bend, and sports a thick foam seat and headrest. Manufacturer RFM Preferred Seating in Hillsboro, Oreg., says that the $1,995 chair, which a chiropractor dreamed up, moves in sync with you as you shift and remembers the contours of your spine — thus easing back pain and improving posture over time. 5. Reinventing the PC Keyboard So long, QWERTY! The FrogPad keyboard has just 20 keys and repositions the most commonly stroked letters so that you can type with only one hand. The device is tailor-made for designers, architects, and others who often handle a mouse or other instrument while typing. The board is also helpful to anyone with an injured or disabled hand. It is the size of an index card, weighs only 4.9 ounces, and links with Macs, PCs, and most mobile phones and PDAs. The price ranges from $150 to $225.

Bill’s Excellent Adventure

Many companies talk about getting close to the customer, but Microsoft pushed this idea to the extreme when it hired Nelle Steele to show up at 5 in the morning at the Milwaukee home of Tim Tucker. The owner of Air Engineering Inc., a supplier of industrial air compressor parts, is Microsoft’s model customer. Steele’s mission was to observe Tucker at close range, arriving as soon as he stepped out of the shower, then shadowing him until his workday ended at 10:30 p.m. Steele, a cultural anthropology Ph.D. student on leave from the University of Wisconsin, is one of five anthropologist-ethnographers (and the only one focused on entrepreneurs) that Microsoft hired full-time to conduct a field study. Called “Dawn to Dusk,” the study documents the work habits and thought processes of a species the software behemoth had never before tried to understand: owners and employees of small businesses. In tailing her quarry, Steele discovered, to her surprise, that small companies kept vital information in disconnected places — what she called “data silos” — from scribbled notes on scraps of paper to files on a PC that could be accessed by only one employee. This made it harrowing to try to answer basic questions like, “How did we do in the Northeast last quarter?” “I saw the pain that data silos caused day to day,” says Steele. Her work is part of Microsoft’s $2 billion research and development effort aimed at convincing these tribes of technological primitives to join the modern world. While most of that is earmarked to improve products, a lot of it is going to spreading the word. That’s in addition to two recent acquisitions — Great Plains and Navision business management software at another $2.4 billion — to enhance its offerings for small business. Even for Microsoft, with $50 billion in cash in the bank, that’s a major investment. Microsoft has started trying to care about these customers. Why us, you might ask, and why now? Partly it’s because “enterprise” customers, those that have more than 1,000 employees and 500 PCs, aren’t spending on tech the way they used to. So the industry’s top names, including IBM, Hewlett-Packard, and Dell, have started going after the littler fish. Even among this crowd, though, Microsoft’s push into small business is remarkably fervent and richly funded — and for a good reason: competition. There are two parts to the story that follows: the first is the challenge Microsoft faces and the criticism it has endured in the past. The second is what Microsoft is doing — with a degree of success — about both. Microsoft’s push into small business is remarkably fervent and richly funded — and for a good reason: competition. Today, 90% of small and midsize businesses run on the Microsoft platform, says Mika Krammer, an analyst at Gartner, a research firm. That’s a stranglehold on this enormous market of 8 million companies in the U.S. and 40 million worldwide. Globally, these companies pay almost as much for info tech — $400 billion a year — as America spends on defense. But despite its long history of dominance, Microsoft faces a looming threat from Linux and the insurgent open-source “free software” movement. Linux could do what the Justice Department couldn’t: end the era of Microsoft’s near monopoly and strip a sizable chunk of its sales and profits in the coming decade. Many industry analysts and media critics think that Linux is more secure and reliable than Windows, a prime target for hackers. Entrepreneurs have been paying close attention to the debate. Two of their biggest role models — Amazon and Google — now rely on Linux to run their websites. At a Yankee Group conference in San Francisco in March, small-business owners commiserated with one another about Microsoft’s disappointing customer support and their dislike of paying licensing and upgrade fees. They griped about how Microsoft’s new releases often seemed more like beta software — test versions with plenty of kinks — than reliable finished products, and they bemoaned the software’s vulnerability to viruses and the constant need for patches. With mighty IBM putting its clout behind Linux, some small businesses are starting to convert, often with impressive results. Satellite Records, a 35-employee music retailer in New York City, made the switch after IT director Steve Shapero found Microsoft’s software simply too high-maintenance. “It’s like American cars and Japanese cars,” says Shapero. “Do you want a Chevy Impala or a Honda Accord? It’s great that Detroit and Microsoft are finally making things that don’t suck, but we’d rather have the state of the art.” Shapero said that Microsoft server software would require a full-time person to keep it running, which the company didn’t want. “As an independent consultant I like to set up a Linux box, deploy it, and ideally never hear from my client again,” he says. Other customers were motivated by cost savings from not having licensing fees. Westport Rivers Winery, a 20-person family business in Westport, Mass., cut its annual tech budget by 60% with Linux, according to an IBM case study. Rob Meyer, Internet director for Anaconda Sports, a 200-person sporting goods distributor in Lake Katrine, N.Y., says it saves around $3,000 a year on licensing fees now. What’s more, small-business owners still feel a residue of fear from Microsoft’s long history of abusing power in its quest for total dominance. They remember how the company tried to hijack their websites in 2001 with SmartTags, an aborted Windows feature that would have turned many of their own words into links to Microsoft’s sites and advertisers’ without asking their consent. And they read about Microsoft’s vendetta against guitar-string maker Ernie Ball, based in San Luis Obispo, Calif. Four years ago, the founder’s son and CEO, Sterling Ball, was a victim of a “nail your boss” campaign by the Business Software Alliance, a trade group that Microsoft co-founded. BSA raided the operation and found that a few of its 80 computers had unpaid copies of Microsoft products. Ball said it was an accident, a case of unused programs left over on old PCs when they were passed from engineers to clerks. But he still had to pay $90,000 in fines and legal fees. Microsoft sent the news clips to other small companies as a threat. Since switching to Linux, Ball has saved more money than he lost in the contretemps. “The money that I’m not spending on new versions of Office and on fighting viruses is going into marketing and R&D,” he says. Now that it fully grasps the Linux threat, Microsoft isn’t being so heavy-handed with small businesses. Instead, the company is trying shrewdly to make its own claims of parity or superiority. Executives dispute Linux’s claims of better security and reliability and point out that “free software” isn’t actually free because you need to hire people to install, maintain, and customize it. (That’s how rivals, particularly IBM, are looking to profit.) Still, Linux is “a real threat, and we take it seriously,” says Darren Huston, the Microsoft vice president who leads U.S. initiatives for small and midsize businesses. The stakes are stunningly high — a $400 billion-a-year global market! — and this is going to be an epic battle waged over a long time. Krammer says that Microsoft will continue to dominate that market for several years because smaller customers are often slow to switch to new software and most buyers won’t really consider Linux until it becomes more mainstream. Besides, there aren’t yet many business programs based on Linux, and those that are available, such as Sun’s StarOffice, aren’t as good as Microsoft’s offerings. Microsoft remains vulnerable, however, because small-business owners resent being captive to such a powerful force and not having viable choices. A January Yankee Group survey of companies with fewer than 500 employees found that 43% of them are concerned about becoming overly reliant on Microsoft’s products and services; of those respondents, 72% were actively seeking alternative vendors. “Microsoft’s challenge,” says Krammer, “is to go from being a necessary evil to something that small businesses like to invest in.” Improvements are being made, but there is always room for more. In April Microsoft launched a revamped and much easier-to-use Web portal at www.microsoft.com/smallbusiness. Still, you might have to wait half an hour when calling customer service. Even more frustrating is how Microsoft keeps smaller customers at arm’s length by forcing them to work through intermediaries — local consultants who sell Microsoft’s software, set it up, show buyers how to use it, or write their own software to work with it. There are some 325,000 of these folks, who go by awkward acronyms and names such as “VARs” (value-added resellers), “ISVs” (independent software vendors), and “certified partners” (individuals who have passed training courses run by Microsoft). Small businesses hook up with these “partners” mainly through word of mouth, but if you’re an entrepreneur with little tech savvy, it’s hard to know whether your accountant’s sister-in-law or your lawyer’s fraternity brother is the best person to apply software to the challenges of your business. To help, Microsoft’s newly redesigned Web page has a “partner finder” to identify local consultants and their areas of training and expertise. The cottage industry of Microsoft’s partners is getting some big new players. Both HP and Dell are starting to hawk their consulting services to businesses with fewer than 500 employees. IBM is reaching out to entrepreneurs too, but rarely dips below the 500- to 1,000-employee range. While all three companies embrace Linux, they also promote Microsoft’s products as part of their overall packages for clients. Although finding the right partner and setting up a new software system can be stressful, there’s a compelling reason for sticking it out: Microsoft now offers many extremely useful products for small and midsize businesses. Microsoft divides this huge market into two parts: The 7.5 million “small” businesses with fewer than 50 employees, with no more than 25 PCs and with a maximum of $5 million in annual revenue. The 330,000 “midmarket” companies with fewer than 1,000 employees have up to 500 PCs and up to $500 million in revenue. The smallest businesses probably don’t have a PC network or even a professional info-tech employee. These start-ups can benefit from Small Business Center (formerly bCentral), a set of Web-based services hosted by Microsoft on its own computers. The pitch is that it’s like hiring Microsoft to be your info-tech department for a monthly or annual rental fee, usually after a 30-day free trial. First developed in 1999, the services — aimed at businesses with fewer than 25 employees — have quickly become popular, attracting more than 2 million users in the U.S., Microsoft says. One of them is Jack Marshall, president of Pastry Chef Central in Boca Raton, Fla. His small family business sells baking and pastry tools through pastrychef.com. “It’s supercheap,” Marshall says of Microsoft’s “shopping-cart” services, which cost only $249 a year (excluding credit card verification fees, which are billed by a third-party partner). “You can’t beat it.” And even though Microsoft can’t give the little guy all the powerful features of an Amazon, “they’re moving toward that,” he says. Marshall particularly likes the new “order status link” that sends e-mail purchase confirmations to customers with Web links so they can check on delivery without having to contact the company: “That’s been a fabulous timesaver for us.” Besides time, there’s the money: Microsoft says that the top 100 customers for Small Business Center’s e-commerce service averaged $43,000 in revenue last December. Small Business Center also offers ListBuilder, which enables companies to send mass e-mails to customers to let them know about sales or other news. Microsoft handles the mailing, then tracks who opened the messages and were inspired to visit the sender’s website. The cost: $29.95 a month or $299 a year. Microsoft surveyed 100 ListBuilder clients and found that businesses sent e-mails to an average of 30,000 customers, though some had amassed lists of more than 100,000 names. (Microsoft says it does not keep e-mail addresses for its own use.) One of Microsoft’s most useful hosted Web services is SharePoint, which allows colleagues to share information and collaborate with one another and their customers. SharePoint is sadly underused by small businesses, but it’s a smart idea. In a Microsoft case study, Jeff Williams, president and owner of Carolina’s Choice, a furniture manufacturer in Rocky Mount, N.C., says SharePoint allowed his company to make up-to-date sales information available 24 hours a day to a network of 700 furniture dealers (the cost: $19.95 introductory price, then $39.95 monthly). As fledgling companies grow, Microsoft wants to wean them from paying monthly rental fees to investing in licensed software installed on PCs (which is how Microsoft has always made most of its money). The staple of the desktop PC has long been Microsoft Office (Word, Excel, Outlook, and PowerPoint), which boasts 400 million users worldwide. “Everyone I hire out of college can use it,” says Eric Meslow, president of Timbercon, a 30-person, $4.5 million fiber optics manufacturer in Portland, Oreg. That gives Microsoft a big advantage over Linux, which often requires training. The latest twist: Last October, Microsoft introduced Office Small Business Edition 2003, which lists for $449, while earlier Office users can pay an upgrade price of $279. The prices are up to $50 higher than the standard version, but Microsoft throws in two compelling programs. First, Business Contact Manager consolidates all the information you have about a customer, a dramatic improvement over the haphazard data silos discovered by Nelle Steele that could spell lost leads or missed sales opportunities. The program can identify long-neglected sales accounts or alert you to what’s coming up in the pipeline in the next seven days. Timbercon’s Meslow says that before his salespeople had this “sales funnel” feature, it took them an hour a day to monitor their accounts. Now it takes “about two minutes,” he says. Meslow figures that saves a total of 20 hours a month for his typical salesperson, who generates an average of $150 to $200 an hour. Office’s other addition, Publisher, is a tool for creating websites, e-mail newsletters, and other marketing materials so you don’t have to hire professional design firms or printers. Timbercon saved $72,000 in the first year by designing portions of its website and product data sheets. “Publisher was one of the larger surprises of the new line for us,” Meslow says. “Five years ago you could tell if something was created in Publisher. Now it looks professionally done, and it’s relatively easy to use.” It’s also fast, he says. A project that once took three weeks for outside firms to design and print can be created in-house within a week. “Five years ago you could tell if something was created in Publisher. Now it looks professionally done.” Terry Szpak, VP of marketing and sales at Telesystems West, an 18-person, $2.5 million company in Bellevue, Wash., that sells and installs phone systems, estimates sales rose $5,000 to $10,000 a month thanks to Publisher. Over its first dozen years, Telesystems had put together a database of 5,000 customers, but employees were too busy to create or manage promotions to sell additional products. With Publisher they were able to turn out flyers and e-mails. “It’s hitting people who already trust us,” Szpak says. “Marketing to our existing customer base has been a boon.” Office and Business Center provide benefits to companies with multiple PCs hooked up only through the Internet or what’s known as the “sneaker net” — people simply walking around, a likely scenario for a start-up. But as the business grows, even greater opportunities can come from setting up a PC network with a separate machine dedicated as a server. About 7 million of America’s 8 million small businesses still don’t have a server, according to Microsoft. It charges $599 to license its Small Business Server software for five users, and Dell and HP both sell the hardware with this software already installed for under $1,000. (Customers can later expand by licensing up to 75 users before they have to switch to a more capable product.) The investment usually pays for itself quickly. A server makes it easier to back up data that might otherwise reside on isolated PCs. It lets employees look at each other’s calendars and contacts, hook up to the network remotely, and share software for business functions such as accounting and inventory. Having a server enables a company to host a SharePoint intranet, which is how the Fischer Group changed the way it did business. The 23-person, $10 million Orange, Calif., food manufacturer representative firm had relied on old-fashioned paper files for purchase orders, contracts, contact information, and memos. They were often misplaced. Worse, employees could only get to the files during business hours. “Our biggest problem was wasting time and money physically handling job documents,” says Gene Austin, the company’s general manager. “It was like putting $100 bills in a pile and setting them on fire.” Once Fischer digitized this material, finding information and responding to customers became easier and faster. Small Business Server also provides security for a company’s network, an area where many small businesses are turning to Linux, including Timbercon, which runs its firewall on an open-source software server. Even though Microsoft still relies on its partners, it’s trying much harder to make direct contact with its customers. The company now offers free seminars for small businesses in 160 cities, many of them far-flung rural outposts like Casper, Wyo. Cynthia Bates, Microsoft’s general manager for U.S. small business, says that everyone on her team has to spend one day a month working for a customer’s company to see what daily life is like. “We want to humanize Microsoft rather than be the company in the backroom,” says her boss, Darren Huston. Meanwhile, our intrepid cultural anthropologist Nelle Steele has begun a new two and a half year study called Small Business Better Together, which is applying technology to three small companies in the Seattle area. The owner of one of the three didn’t want customers to wind up with voice mail; he insisted that an employee take a message. But these employees relied on sticky notes applied to computers or chairs. When these fell off, the customer’s needs would go ignored. Microsoft responded by buying new hardware and donating software. Now, Steele reports, “people are taking messages for each other in Outlook.” The notes haven’t gone away entirely. Some things stick for a long time, and no amount of technology will change that. Sidebar: Microsoft a la carte Info-tech options for your small business Small Business Center (formerly bCentral) What It Is: Online services for hosting e-commerce websites, processing customers’ orders, developing sales leads, and launching e-mail marketing campaigns Pros And Cons: Microsoft rents many useful Web-based services on a monthly or annual basis, though the other options — especially eBay — are popular with small merchants and with customers. Alternatives: Amazon, eBay, Yahoo Office Small Business Edition 2003 What It Is: Tools for creating and editing documents, spreadsheets, presentations, and marketing materials; managing e-mail and calendars; and tracking contacts and leads Pros And Cons: Everyone’s already trained on Microsoft’s excellent suite, the global standard with 400 million users, but OpenOffice is a viable option — and it’s free. Alternatives: OpenOffice, Sun’s StarOffice Small Business Server What It Does: Runs and provides security for PC networks Pros And Cons: It’s a good product. But Microsoft charges $599 for five users, while open-source rivals like Apache are free — and critics say they offer lower maintenance costs and better security. Alternatives: Apache, EmergeCore IT-100, Novell’s Small Business Suite, Red Hat Linux Alan Deutschman is a writer living in San Francisco and Roanoke, Va.