Tag Archives: New Jersey

Bet on Telephone Headsets

our beautiful site

The crew at Karen Pierce Gonzalez’s public relations firm couldn’t function without telephone headsets. The staff of the three-person company near Santa Rosa, Calif., spends so much time on the phone during the workday that headsets are a must, and not just any will do. According to Pierce Gonzalez, cheap models aren’t worth the investment because static starts creeping into the earpieces about the time the warranty expires. Yes, over-the-head models muss their wearers’ hair every time they’re removed, and earpieces don’t always stay in place. But that’s a small price to pay for relieving the pain that comes with cradling a phone between your ear and shoulder all day. “Just thinking about it makes my neck hurt,” Pierce Gonzalez says. As Pierce Gonzalez’s experience shows, people take their headsets seriously. If recent trends are an indication, the day is coming when wearing a telephone headset for work will be almost as ordinary as, well, using the telephone. Not just for customer service reps anymore Wearing a headset used to peg someone as a receptionist or customer service agent. But the era of cell phones, Internet phones, iPods, and video games has erased any stigma associated with working while something’s stuck in your ear. Industry experts say headsets could become even more commonplace after California, Washington, and New Jersey later this year join the rank of states with laws banning people from talking on hand-held cell phones. When deciding what to buy, some things companies should consider: Wireless — Wireless headsets are the fastest growing segment of the business, thanks in part to lightweight batteries that last longer between charges than older models. “Once you cut the cord, there’s a lot you can do to unleash it to a lot more people in the building,” says Joe McGrogan, director of business-to-business marketing at Plantronics, a leading U.S. headset maker. Some new wireless headsets can be used with multiple phones, allowing the wearer to switch between a cell phone and office phone without switching headsets. Other models let the wearer answer or hang up a call by pushing a button on the headset, McGrogan says. Frequencies — Wireless headsets operate on multiple frequencies to transmit voice signals to and from a telephone base station, and the higher the frequency, the better the clarity and range. Today’s high-end headsets use a 1.9 GHz frequency, which the U.S. Federal Communications Commission opened up for voice-only communications in 2005. Other models use 900MHz, 2.4GHz and 5.8GHz. Bluetooth — This short range wireless technology developed by a consortium of major telecommunications players including Motorola, Nokia, Microsoft, and IBM allows someone using a Bluetooth wireless headset to connect to other Bluetooth enabled devices like cell phones, computers and printers. Wired — Although wireless gets all the hype, companies like Plantronics still sell as many corded headsets as they do cordless, McGrogan says. What can you expect to pay? Prices for corded headsets range from $25 to $100. New wireless models with all the bells and whistles cost from $200 to $400, according to McGrogan and other sources. SIDEBAR: Headset resources Telephone headsets aren’t hard to find. Small and mid-sized businesses will see a healthy selection at office supply stores such as Office Depot and Staples. Online specialty retailers such as Hello Direct and Headsets.com have a larger selection. Some small-business telecommunications vendors also carry the gear or can tell companies where to find it. For additional information on headsets suitable for office and mobile workers, check out the following online resources: An interactive selector on the website of Sennheiser Communications, a European telecommunications equipment reseller, lets people select their preferred use, style and brand and then spits out a list of equipment that matches their needs. Plantronics has a similar online tool customers can use to view the company’s products for office, mobile, and home phones. Amazon.com has a telephone headsets page with equipment from a variety of manufacturers and online stores searchable by brand, seller, or price. If you’re thinking of going wireless, read  this white paper on choosing a wireless headset at Headsets.com

Wi-Fi Security: Block Rogue Access Points

our beautiful site

Wireless technology in small and mid-sized businesses has introduced a tremendous amount of flexibility in terms of allowing workers to be increasingly mobile and not tethered to a desk. While this has had a positive impact on productivity, it has opened glaring security holes that administrators of wire-based networks did not have to address.   In a survey conducted by INT Media Research, more than half of businesses admitted they had experienced at least one type of security incident involving a wireless local area network (WLAN) during the past year.  One third of businesses that reported a breach of their WLANs failed to strengthen their security policies after the attacks. Some of the biggest vulnerabilities are posed by rogue access points.  Rogue access points are set up when someone installs technology, such as wireless routers, without the knowledge or approval of the company’s network manager. These breaches can also occur when someone from outside an office installs an access point to get free Internet access or to hack the network. Rogue access points cause pain These types of rogue access points can cause small and mid-sized businesses a lot of pain. Proprietary information could become vulnerable to hackers or data thieves. And it’s not only your wireless network that is vulnerable. These tricks are used even more commonly on wireless networks in public or quasi public environments — such as an airport or café — and fool users into logging on and divulging sensitive personal and financial information that can be used in identity theft. Large enterprises may have huge teams of IT and security personnel to identify and protect against rogue access points. Smaller companies, without access to these resources, must develop a more cost effective approach to the solution. “The problem is that the technology has become so easy to implement that the average user is not aware of security problems,” says Michael Markulec, executive vice president, technology and operations, Somerset, N.J.-based Lumeta Corporation. “This wasn’t the case five years ago. It’s becoming easier to buy this technology and a lot easier to install. As the demand for information continues to grow, we will continue to see the proliferation of wireless networks’Š and hence potential problems.” Technology can help reduce risks For large enterprises, Wi-Fi has become more secure over the years, says Carl Blume, of Colubris Networks, of Waltham, Mass. “The number of risk areas has decreased significantly.” But small and medium sized businesses are constantly at risk. Blume notes that it’s critical for small and mid-sized businesses to select the appropriate infrastructure for security purposes. With small IT staff and limited budgets, small businesses may be tempted to buy consumer-grade security products. Blume says that these types of products will not support the level of security that’s necessary. Lumeta’s product, IPSonar, administers a test for rogue access points that scans the network to identify wireless access points that may be attached to the network.   Colubris’ product, RF Manager, is a wireless intrusion prevention system of servers and wireless sensors that continuously scan the airwaves and provide automatic protection against unauthorized WLAN activity. RF Manager detects and prevents threats from rogue and mis-configured access points.  

The Urge to Purge: When to Dump Data

our beautiful site

Does your company have a data deletion and retention policy? If not, it’s time to create one, experts say. In today’s business climate, every keystroke you make on your computer can leave a trace on disks and tapes. Even if you think you’ve deleted it, forensic experts or others may be able to resurrect it. And if your company houses such personal information as client credit-card numbers, healthcare data, or proprietary government information, the more careful you must be. The bottom line? You need to safeguard your business from a potential lawsuit. New “safe harbor” rules Under new e-discovery rules, companies following consistent data-deletion policies won’t be held liable for no longer having certain records in their possession. The new “safe harbor” rules, adopted in December 2006, amend the Federal Rules of Civil Procedure. Similar rules are recognized by the National Institute of Standards and Technology (NIST) and other international standards-making bodies. “U.S. and international standards require the regular deletion of sensitive data,” explains Peter Adler, a data and privacy lawyer who heads Alexandria, Va.-based InfoCounsel LLC. “You won’t be sanctioned if you’ve deleted the data.” Nonetheless, companies are reluctant to take this step. “Most companies don’t have formal policies in place,” notes Brian Babineau, senior analyst with the Milford, Mass.-based Enterprise Strategy Group. A big reason? “Most [corporate] attorneys are reluctant to get rid of anything important, and don’t want their clients to look as if they are hiding something by deleting it,” Babineau says. How often you should dump data But having a policy, and following it, could protect your company. How often should you delete or overwrite certain data? It depends what kind of data it is, experts say. If it’s e-mail, companies may wish to delete frequently. “The Washington, D.C. [city] government just implemented an every-90-day destruction of e-mail rule,” notes Adler. Some companies delete e-mail as often as every 30 days, he says. But for other data, companies may opt to purge it every three to every seven years.  “We are seeing companies on a three-year cycle, who are just retiring a desktop computer after three years and destroying everything on it,” notes Babineau. Not all data can follow a set cycle. For example, the U.S. Internal Revenue Service advises individuals and businesses to keep basic tax records for at least three years, and basic employment tax records for four years. But there are exceptions to these basics, and the onus is on the filer to follow the rules. Deletion options What’s the best deletion solution for your business? It may ultimately depend on the sensitivity of the data your company stores. First, you must determine how many copies of the data you have, and where it’s housed, by using indexing and search software, notes Babineau. Once you’ve identified what needs to be deleted, here are a few options: Wiping/Overwriting: This technique literally overwrites a hard drive with gobbledygook so it can’t be read. For smaller companies, a good wiping is probably all that’s needed, says Jesse Lindmar, computer forensics division director of Miles Technologies, a Moorestown, N.J. computer consulting firm. With smaller companies, where cost is an issue, “there is no need to physically destroy devices that can be reused,” Lindmar says.  The U.S. Department of Defense standard wipe constitutes seven sequential overwrites, Lindmar notes. “The data is not coming back unless you have unlimited time, resources and/or access to high-level laboratory equipment.” Lindmar recommends wiping software such as Intelligent Computer Solutions Inc.’s WipeMaSSter, Active@KillDisk, Jetico BCWipe and WipeDrive. Degaussing: Degaussing involves running a hard drive through enough electric and magnetic energy to fry it so it can’t be read, explains InfoCounsel’s Adler. While the hard drive can be used again, Adler warns that degaussing “is only as good as the organization who does it,” and doesn’t always foil data recovery. Destroying: Actually shredding and disposing of the hard drive. “It’s so inexpensive to do this,” notes Elizabeth Wilmot, president of Capitol Heights, Maryland-based DataKillers. DataKillers will destroy 10 hard drives for $15.50 per hard drive, and notes that replacing hard drives has never been cheaper. “If you have it, it can become fodder for a lawsuit,” she says. “If in doubt, shred it.” While developing a data retention/deletion policy is complex — and likely to involve records management as well — it is a necessary evil, experts say. “It’s best to err on the side of being protected,” says Wilmot.

Time to Consolidate Your Data Center

our beautiful site

More and more small-and medium-sized businesses are thinking about consolidating their data centers, as a result of having grown haphazardly or through many mergers and acquisitions. According to a 2006 report by tech research firm IDC, 80 percent of U.S. IT organizations are consolidating and in 2009 global spending on IT consolidation should hit $25 billion. “Most of these things aren’t planned and then executives wonder how in the world they’ve grown to the number of servers they’ve got,” says Cal Braunstein, chairman and CEO of research at the Robert Frances Group, a Westport, Conn. IT consulting firm. “They need to add another application, and somehow before they know it, each of these applications are on different servers.” And, oftentimes those different servers can be in different rooms, on different floors, and even in different cities. M&A activity sparks consolidation One big driver of data center consolidation is the rash of mergers and acquisitions that leave the new entities with IT systems that are often incompatible, sometimes burdening even forward-looking companies with outdated systems from a company being acquired. “CIOs are telling their CEOs, ‘Could you please buy a company with the same IT platform and infrastructure?’” says James F. O’Grady, the director of technology value solution for Hewlett-Packard Financial Services. Why consolidate when it’s an expensive undertaking? Let’s start with those systems that are the product of mergers and acquisitions. All the little band-aid fixes to make these systems work together may be costing your company money — not to mention resources — that could be better spent elsewhere. Even without mergers, small and medium-sized businesses tend to be sitting on a lot of older servers being kept around in order to save money on costs of new equipment. However, since many of these machines have poor utilization rates, they aren’t necessarily the best use of money. Braunstein estimates various utilization rates of different systems as follows: mainframes (75-90 percent), Unix (10-20 percent although some achieve up to 60 percent), and Windows-Intel systems (5-12 percent). High maintenance and licensing fees On top of having all this old equipment around, there are high maintenance costs and licensing fees, not to mention the issues of power and cooling for all your machines. “Two years ago no one cared about power and cooling,” says Braunstein. But now that energy costs have skyrocketed, businesses are starting to be more aware. Costs for power and cooling could run 40 percent of your run rate for operational components for your data center. Consolidation can mean lower power output, says HP’s O’Grady. If you have five data centers all over the country and you really only need three, not only will consolidation save on power costs but will also save on labor costs. Those are big numbers that could be made smaller through consolidation. On average, says Braunstein, hardware costs tend to be 15 percent of overall costs. What it means to consolidate Consolidation can mean different things to different businesses. For some, it’s reducing the number of data location center locations and moving equipment to places that have lower operating costs, according a March 2007 report by HP, titled “Data center consolidation: Financing options address more than just cost.” Two spaces in midtown Manhattan dedicated to holding IT are more expensive to maintain, than say, combining them both into a new one in northern New Jersey. With telecommunications advances, it’s more feasible to locate the data centers away from your office. Another approach is to consolidate at the current site by putting in a converged voice-and-data network. Or you can save space by installing racks. With a vertical rack, instead of buying servers, you buy components that altogether look a little like an entertainment system. Blade servers work on the same concept as a rack but are even more condensed. A blade comes in a smaller box, so it slides in vertically. You can get a number of these going across a couple of rows, giving you a tremendous amount of capacity in a small space. And, then there’s the virtual approach. Companies can virtualize their servers by running many systems in a single box. Not only can that save space but it can also up performance; instead of running at about 10 percent utilization, it can be at least 40 percent. Paying for it No matter how you undertake it, consolidating your data center is going to cost money. According to HP, often you’ll have to keep the old data center running as you’re setting up your new one. Or, you can set up a temporary facility — using the same type of old equipment — as you’re taking apart the old center and setting up the new one. So, you could potentially have up to three data centers running at the same time before you get everything sorted out. Companies, like HP, and IBM, and to lesser extent, Sun, who are all in the data center consolidation business provide financing options, including leasing, short-term equipment rental, and help with the recovering of money from asset sales. They also work with the customer to apply some of the costs to covering the purchasing of new equipment. Another approach, says Braunstein, that may make sense, is putting the new data center inside one of your current spaces. “You could consolidate it piecemeal so you don’t have to go beyond the bounds of existing data center,” he says. “It takes longer this way, however, it’s a good approach because you get to see what works as you go along.”

Letting Go of Your Landline

It was late one night at the offices of Shopper Shuttle, a Santa Monica, Calif.-based transportation service that serves the tourist trade. Co-founder Camille Alcasid had an epiphany. In the middle of rearranging the office for a new employee, she asked herself a question: Why do we need all these wires? “After untangling the first couple of devices, it became obvious to me,” says Alcasid. “We need to move things around without hassles.” That moment started an avalanche of wireless activity. Today, the computers in the office are wireless; the company’s Private Branch Exchange phone system is online; and, of course, all employees are on call via cell phones. An increasing number of businesses are following in Shopper Shuttle’s footsteps. A study by Insight Research Corp., of Boonton, N.J., forecasts that the number of business landlines will steadily decrease through the end of the decade, from 54 million lines today to 44 million by the year 2010. These traditional circuit switched lines will be replaced by newer, less expensive technologies, including Voice over Internet Protocol (VoIP), cellular, VoWLAN VoIP, the latter being VoIP over a Wi-Fi wireless network. According to Infonetics Research, wireless LAN (local area network) equipment sales are at $654 million and are expected to continue well through 2009. Wires are so 20th century. Here’s how to get your business out of the stone ages: THE BOTTOM LINE The first step is to look at the impact on your bottom line. Computers will require a wireless modem (though many already have them built in) and a wireless router. The router is the gatekeeper to the Internet: all your office equipment communicates with the router, while the router communicates with the World Wide Web. A wide variety of routers are available at your local electronics store. Finally, the high-speed Internet connection is available through AT&T, Verizon and other local phone service companies, and can run $30 or more a month. And before you put down that money, think about if you really need to go wireless. “If mobility isn’t important to your business, you may be wasting your time worrying about a wireless network,” says Microsoft online editor Monte Enbysk. “But more and more businesses today have workers who don’t camp out in offices all day.” THE INFRASTRUCTURE If you decide to go forward, a wire from the router (the only wire in the office) will connect to the wall’s cable or DSL outlet. The router should be placed high, like on a bookshelf, and near the center of the office. The next step in the transformation is to convert your office computers to laptops. Desktop computers can also have wireless modems, but tying your computer to a desk seems to defeat the purpose of having a wireless office in the first place. Make sure the new computers have a built-in (internal) wireless card. External wireless cards are available, but internal ones require no assembly – just press a button and it will pick up on all the available wireless routers in the area. Converting to laptops also enables your employees to have wireless offices wherever they may go, since their modems would pick up on any wireless router available worldwide. Be aware that the days of free wireless connections are pretty much over – most airports and hotels now charge a nominal amount for their once pro-bono service. HANGING UP For most companies, the biggest concern in going wireless is usually the phone line. With the number of companies foregoing the landline, virtually all cell phone carriers offer business plans that support multiple phones. Business plans are different than traditional plans because they offer feature helpful extras, typically including pooled anytime minutes, which reduce the cost of calling during business hours by taking a company’s minutes as a unit, rather than by individual phones; unlimited mobile-to-mobile calling plans, which allow a company to “network” its cells; call forwarding and call waiting, two staples of phone communication; and even conference calling. Be aware that some plans require everyone to have the exact same type of phone – at least initially. Also, looser plans, such as “calling circles,” enable everyone to call each other for unlimited minutes every month. Replacing the fax is a little trickier, but still a practical alternative to keeping your antiquated large machine.  This may be the easiest problem to solve. Low-cost programs such as Send 2 Fax and Mighty Fax  make it easy to receive faxes through the Internet. They can be saved and printed out for signatures or archival purposes. Sending faxes is more complicated, as the act requires a scanner. But scanners typically cost under $100, though super-compact ones will cost more. It may be worth the money to get a tiny scanner if you’re getting rid of the fax machine. The desired document must be scanned into the computer and sent to the recipient over the Internet line. Purchased software can help you with this, too, though PC and Mac owners can use Microsoft Office or Outlook and other default e-mail software to fax items as well. SOCIAL SECURITY Finally, experts say wireless equipment is about twice as vulnerable to hacker attacks as landline equipment. Many can be avoided by adding a network key: a simple password system that helps prevent interlopers from stealing your bandwidth or, worse, your information. Matthew Gast, author of 802.11 Wireless Networks: The Definitive Guide, says on O’Reilly Media’s Wireless Devcenter that it’s smart to be cautious, but not afraid of going wireless. “Although wireless LAN security can seem challenging because of the press it has generated, most of the challenges can be addressed by reasonable security precautions,” he writes.

Why You Need a Website

Nate White started selling fine custom coffee blends from the website of his company, West Coast Roasting Company, because he didn’t have a physical store and didn’t have any other way of easily reaching customers and letting them reach him. “I started selling roasted coffee before our business was set up,” says White, who is based in the Los Angeles area. “Once the business was set up, it quickly became obvious that the website was necessary to streamline things. It was taking five to eight e-mails back and forth to sell a pound of coffee to someone, and it was very difficult to keep track.” A website today is as essential as the name of your business, your phone number, or the façade of your retail store. Every business — from a restaurant to a biotech research firm to an industrial laundry — needs one. Yet research has indicated that about only 50 percent of small businesses in the U.S. actually have websites, with those numbers lower in less tech-savvy markets, according to a report by Internet consultant Peter Krasilovsky, of Krasilovsky Consulting, in Carlsbad, Calif. The Yankee Group puts that number close to 43 percent. Here are some compelling reasons why you need a website: Reason #1 – To set up a store front Many a small business has found that even if they can’t afford rent on Main Street, or in the Mall, they still can exist in cyber space and sell their goods and services. “The Internet has changed the way people shop. It’s no longer about getting in the car and driving down to the store, or even looking in the phone book,” says Mike Walton, of Mobius Designs, a Web design firm that focuses on Flash animation and scripting and has helped numerous small businesses create a Web presence. Walton also teaches website design at the British Columbia Institute of Technology. Having an address on the Internet gives you a place to describe your goods and customers a place to find you. Reason #2 –As a cheap way to advertise Creating your online presence needn’t be expensive. A very basic Web presence can be had for as little as $1,500, a standard website for $3,000-$5,000, and a full Flash site for $8,000 and up, Walton says. Compared to other forms of advertising, websites offer very good value to money spent, he adds. Reason #3 – Customer service A website is essential to establish your businesses’ credibility and to provide support for customers so that they can find easy answers to their questions about your business – such as where you are located, what products or services you sell, and how to contact you. This self-serve information for customers can help you, as a business owner, save time by leaving you free to focus on business. Reason #3 – Remain open 24/7 Few businesses keep their doors open around-the-clock. But a Web presence can make it seem as if your business does. Through click-on e-mail, customers, clients, or partners can contact you when it’s convenient for them. Potential customers can find out information about what you sell and how you sell it at all hours — on weekends, in the middle of the night, or in different time zones. Reason #4 – Think globally Having your signpost on the Web allows your business to do business all over the world. It lets potential customers in, say, Buenos Aires know what products you sell in Hoboken, N.J. A trick to expanding your business internationally is to offer translations of information on your website into the languages spoken in the countries you want to target (although this can get very expensive). Reason #5 – Launch promotions easily On the Web, it’s much simpler to change your product or service offerings, or your prices, than in a print catalog. You can also launch new promotions with a few keystrokes. Walton suggests adding fresh content and incentives to bring customers back for more. “If the website remains static, there’s no reason to return,” he says. “Weekly updates with web-only deals and coupons is a great way to keep your customers checking back if you don’t have any actual content to add. For a small company, a regularly-updated news page is often enough to keep you in the loop.”

Health Hazards? A Look at Cell Phone Safety

The cell phone has become an essential business tool, but it’s gotten a bad rap as far as health is concerned. In September, the California legislature sent a bill to governor Arnold Schwarzenegger to outlaw the use of cell phones in automobiles, unless drivers use “hands-free” technology — such as headsets or earpieces that keep their hands on the steering wheel. The state would join the ranks of New York, New Jersey, Connecticut and Washington, D.C., which have all criminalized this essential business tool. Proponents point to a body of research, including a California Highway Patrol study from 2004 which found that drivers using cell phones pressed against their ears caused accidents 25 times more than drivers using hands-free gear. But driving is not the only concern about cell phones. In March, a study by the Swedish National Institute for Working Life found that prolonged cell phone use — it defined heavy use as 2,000 hours or more in a lifetime — may put people at increased risk of brain tumors. The Swedish study, which disputed some earlier studies, is the biggest study yet to cover long-term mobile phone usage, involving 2,200 cancer patients and the same number of healthy individuals. The news might cause you to consider urging employees not to make cell calls from behind the wheel. Or, at the very least, you may want to issue employees head-sets or earpieces when purchasing cell phones for their business use. There has been a lot of ink spent on looking at cell phone dangers — from brain cancer to interfering with medical devices to causing accidents. Here is the fact versus the fiction about these claims: CLAIM: Cell phones cause brain tumors. FACT: Cell phones pass along information via airwaves, similar to the way music stations transmit their signals from a giant radio antenna. The difference is that instead of sending those signals to a radio, they are being directed toward your ear. Some scientists, such as the Swedish researchers, have found constant exposure can create cancerous brain cells. But other research has found little or no impact on tumor rates. In January, the London-based Institute of Cancer Research and several universities in Britain reported their results from a four-year study involving 966 people with brain tumors and 1,716 healthy respondents. The U.S. Food and Drug Administration in 2003 found that radio frequency, or RF, waves sent by cell phones are different from other, more powerful currents. “Very high levels of electromagnetic energy, such as is found in X-rays and gamma rays, can ionize biological tissues,” said the report. “The energy levels associated with radio frequency energy, including both radio waves and microwaves, are not great enough to cause the ionization of atoms and molecules.” So where does the truth lie? Researchers are still in the labs determining the answers. In the meantime, more neutral experts recommend using a headset to minimize exposure to RF waves. And one universal warning is to avoid so-called “electromagnetic energy blocking” products, many of which haven’t been proven to work at blocking electromagnetic energy at all. In 2002, the Federal Trade Commission charged two companies, Stock Value 1 of Boca Raton, FL, and Comstar Communications of Sacramento, CA, of making false claims that their EEB products could shield people from potentially dangerous waves. The products were called “SafeTShield,” “NoDanger,” “WaveShield,” “WaveShield 1000,” and “WaveShield 2000,” which you place on your cell phone’s ear or mouthpiece to allegedly keep the radio waves away from your head. CLAIM: Cell phones interfere with medical devices. FACT: RF energy from wireless phones can interact with some electronic devices. The FDA has developed a method to test the levels of electromagnetic interference from mobile phones with cardiac pacemakers and defibrillators. It’s now considered a standard test by the Association for the Advancement of Medical Instrumentation, a trade group, and manufacturers use this as a guide to make sure that these medical devices are safe from wireless phone interference. In addition, the FDA has conducted tests on hearing aids for interference levels from cell phones. The agency helped develop a voluntary standard with the Institute of Electrical and Electronic Engineers that includes testing methods and performance requirements for hearing aides and wireless phones to ensure no interference between “compatible” phones and hearing aids. CLAIM: Cell phones cause traffic accidents. FACT: A New England Journal of Medicine study from 2001 found that drivers using cell phones were four times more likely to get into accidents than non-cell phone users. A 2005 study by the U.S. National Highway Traffic Safety Administration (NHTSA) found that six percent of drivers actively used hand-held phones — roughly one million people. A different group, making up four percent, used a hands-free phone. Another recent study, published in the journal Human Factors, found that cell phone users were more likely to get into an accident than individuals who were legally drunk. Hands-free units, now being built into higher-end cars, are universally considered safer than handheld phones. In fact, like California, a growing number of states including are banning handheld cell phone use while driving. The American Automobile Association (AAA) advises drivers to: avoid talking while behind the wheel, let voice mail pick up calls, and pull over to a safe spot if you absolutely have to take the call. Whatever the research eventually shows, business leaders may take note of a recent study at Santa Clara Valley Medical Center in San Jose, Calif., of business people in all different types of professions that found strong evidence that use of headsets can — at a minimum — reduce neck, shoulder and upper back muscle tension as much as 41 percent.

What are Macroviruses?

A few years ago, macro viruses were one of the most common categories of computer predators. Instead of targeting programs, they infected documents and templates, most notably programs such as Microsoft’s Word or Excel. The most notorious macro virus was the Melissa, a combination virus and worm, unleashed in 1999 by a New Jersey man who named the virus after a lap dancer and wound up confessing in court later that he caused $80 million in damage to U.S. businesses. The virus traveled via e-mail, targeting Microsoft Outlook users, and eventually forced such companies such as Microsoft, Intel, and Lockheed Martin to shut down their e-mail gateways for a spell. At one time, macro viruses comprised an estimated 75 percent of the viruses in circulation according to Webopedia. Then they dropped from the headlines as software makers improved anti-virus programs and other computer threats became more prevalent. But anti-virus software vendor Kaspersky Lab in May revealed the discovery of a new macro virus that targets open-source applications, such as OpenOffice and StarOffice. (OpenOffice.org, the group that released the open source office program, disputes applying the label “virus” to Stardust, the exploit discovered by Kaspersky Labs.) Assuming that macros may make a comeback, here is what you should know to protect your business: What are macro viruses Macro viruses are written in the internal macro language of an application. A “macro” is a sequence of commands that allows users to customize certain tasks with a single click. Among other things, users can use macros to format text, log in, and check mail accounts, copy data between applications. and generate reports. Macro viruses infect computers by replacing the normal macros that handle these tasks with a virus. That’s why Microsoft Office products — such as Word, Excel and PowerPoint — were their most frequent targets in the past. Method of infection Macro viruses spread through e-mail attachments, CD-ROMS, networks, modems, and the Internet. When you open a file containing a macro virus, it can infect your entire system, embedding itself in other documents and templates already stored on your machine, as well future ones. If you share an infected file with someone else, it will invade their system as well if they don’t have anti-virus software installed. By this method, it can quickly spread and overwhelm a network. Signs your computer is infected While your system may function at normal levels even with a macro virus present, there are ways to detect its presence so that you can stop it before it gets too far. Consider these: Unexplainable behavior. You may be prompted for a password on a file that is not password-protected, or a document may unexpectedly be saved as a template. Strange error messages. Past examples include “Just to prove another point” or “ROBERTA, TI AMO!” or “STOP ALL FRENCH NUCLEAR TESTING IN THE PACIFIC!” Unexpected text appears in a document. The Melissa virus, for example, inserted quotes from the animated television series “The Simpsons” into Word documents. Macro viruses will run on any operating system that uses susceptible applications. If you are familiar with the macros on your machine, glance through them periodically to check for any you don’t recognize. Some examples of past macro names include AutoOpen, PayLoad, and AAAZAO. How to protect yourself Microsoft Office can be set to display a warning message whenever a document is opened that contains macros. To make sure this option is enabled, open the application’s preferences file. Under the security tab, check the “warn before opening a file that contains macros” box. Always choose “disable macros” when asked, unless you are sure of the function of the macro. You’ll still be able to open the file and read its contents. Microsoft Office won’t scan your hard disk, removable media such as CDs, or network to find and remove macro viruses. For that level of protection, you need to buy anti-virus software. Once it’s installed, check frequently for new virus definitions and scan your system on a regular basis. Microsoft Office won’t scan your hard disk, removable media such as CDs, or network to find and remove macro viruses. For that level of protection, you need to buy anti-virus software. Once it’s installed, check frequently for new virus definitions and scan your system on a regular basis.

Digital Cameras that Get the Job Done

Newer technology isn’t always superior to what it replaces. Microwave food in the lunchroom doesn’t taste better than what’s cooked in an oven at home; clients don’t sound half as good over cell phones as they do over wire line phones; and it could be argued that e-mail wastes more time at work than it saves. Fortunately, you don’t have to swap quality for convenience when it comes to choosing the right digital camera for your business. Not only can today’s digital still image-quality rival (or, in most cases, exceed) that of standard 35mm cameras, but “digicams” offer many advantages. Users can see the photo right after it’s taken. The digital memory card can store many more photos than regular camera film (plus it’s reusable). And there’s no need to pay and wait for someone else to process your pictures when you can choose the ones to print — and do it at the office printer. For photo needs in today’s fast-paced business world, digital provides an easy way to shoot an image, crop and touch-up photos on a computer, and then e-mail the pictures anywhere in the world, post them to a corporate Web site, or incorporate into a PowerPoint presentation. When buying a camera for business, first examine your needs, suggests Sharon A. Curia, a New Jersey-based photographer and business owner. “If you need it to produce very large files, you should purchase a digital SLR [Single Lens Reflex] camera that produces anywhere from 6 to 16 Mega pixels,” says Curia. “Also, the kind of camera you need will vary whether you’re shooting 10 frames per second for fast sports or if it will be used to photograph still objects or people under professional lighting?” Here’s what features to look for when shopping for a digital camera for business. Form Factor You first need to decide what kind of digital camera to buy for the company. Do your real estate agents need compact point-and-shoot digicams? Or should you pick up the higher-quality (but bulkier and pricier) digital SLR variety? D-SLRs, which can be found for less than $1,000, also offer interchangeable lenses, more manual options and faster shutter speeds. Resolution “Mega pixel” is an industry buzzword that means there are one million pixels (i.e. little dots) of information per image. The more mega pixels, the higher-quality the image (and, of course, the more expensive the camera will be). As a general rule of thumb, a 4- or 5-mega pixel camera or higher can print large photos (“8.5 x 11″ or higher) without looking grainy. More mega pixels also means you can zoom in on a digital photo and crop it (e.g. focus in on one car out of six in the picture) and it will look less blurry when enlarged. If you’re only posting photos to a Web site, even a 3MP digital camera is fine. But it’s better to buy more than you need. Zoom There are two kinds of zoom: optical zoom and digital zoom. Quite simply, an optical zoom is made to bring the camera-user closer to the subject without needing to physically move. Like older cameras, this is done with a retractable lens. Digital zoom gives the illusion the user is closer to the object. Thus, the optical zoom is a more important number, as it’s the “true” zoom. Generally speaking, a 3X optical zoom is more than enough for non-professionals. Memory Before transferring them to a PC, digicams save the photos on tiny memory cards inserted into the camera, such as Secure Digital, Compact Flash, Memory Stick Duo, XD, and so on. You can often use those same cards for other compatible devices, such as a PDA, camcorder or cell phone. Usually, only a 16MB or 32MB card will be included with the camera you purchase, which is fine to start. But it’s advised to buy at least a 1GB card (roughly $50 to $70) to store hundreds of photos on those long business trips (without needing to “dump” them onto a computer before erasing and starting again). Printing What the salesperson probably won’t tell you about printing off images is how costly it can be, so be sure to use your PC to choose what you want to print ahead of time. Even with a relatively inexpensive photo-quality printer, the proper ink and photo paper can burn a hole in your wallet. So keep it “digital” if you can. Alternatively, you may choose to drop off your memory cards at a photo lab or camera kiosk. Or take advantage of those online services, such as Shutterfly.com, and they’ll print off and mail the photos to you.

Wi-Fi for the Masses

It looks like a large Styrofoam takeout container. The 14-pound box would fit into a backpack were it not for the two antennas, set well apart. It can withstand subfreezing temperatures and 165-mph winds; it’s even lightningproof. With the lid bolted down tightly, the box offers no clue as to what’s inside. But disassembled, it reveals intricate innards that look like nothing so much as a city viewed from a plane: A million tiny wires crisscross like streets and weave among square parks the size of your thumbnail. The magic of the box occurs when you mount it on the horizontal arm of a city lamppost, so that its long ears reach up to the sky. Install 30 of them per square mile (which isn’t hard, since an installer using a single tool can put up a unit in 15 minutes) and they immediately begin communicating with one another via radio waves. Data, the same information that flows through the wired Internet, begins traveling between them. Establish some hub connections to usher the data back onto the Net and you’ve created a wireless network that can transmit signals all over real, life-size cities–into parks, schools, juice joints, bars, offices, playgrounds, and homes. The boxes, known as routers or nodes, are made by Tropos Networks, a Silicon Valley upstart that’s landed in the middle of a burgeoning movement among U.S. cities to create municipal wireless networks, or metroscale Wi-Fi–essentially, an effort to deliver wireless bandwidth to the masses. Since Tropos began selling its equipment in 2002, dozens of municipalities have signed up. The Twin Cities suburb of Chaska, Minnesota, built a wireless network to cover its 16 square miles and serve all 18,000 of its residents. Corpus Christi, Texas, bought 300 Tropos nodes to cover 24 square miles and has since decided to expand to 147 square miles. As it rebuilds in the wake of Hurricane Katrina, New Orleans plans to cover the whole town with a Tropos network. This summer, Anaheim, California, will hit the switch, giving 325,000 citizens across 50 square miles ubiquitous broadband Internet access. Tropos-powered networks also are in the offing in Philadelphia and San Francisco. Launched with what Bill Gurley, a Silicon Valley venture capitalist and early Tropos investor, calls “four guys under 30 and an algorithm,” the Sunnyvale-based company spent less than $3 million getting its first product to market. Since then, it has grown into the leading equipment provider in this incipient market, with more than $15 million in revenue in 2005 and a projected $45 million in 2006. It has had roughly 350 customers to date–including some in far-flung locales such as Bangkok, Kuala Lumpur, and Doha, Qatar–and partnerships with EarthLink, Google, Motorola, IBM, and others. Given its recent contracts, the company is well ahead of competing equipment makers. Yet Tropos faces some difficult tests before it can realize its vision. The new, large-scale projects in San Francisco and Philadelphia will get the technology out of dress rehearsal and in front of a major audience. These launches will be key to the company’s fate. As hundreds of other cities look on, contemplating whether to install their own cheap broadband, and as a phalanx of massive data carriers like Verizon and Comcast glower over what may be a new threat, Tropos will march out onstage. Says CEO Ron Sege: “The best thing we can do is make sure the big cities do well, for everyone to say, ‘Oh, my God, it works.” “What Stops the Internet From Being Everywhere?” In San Francisco, there is a new café every year that has “the best coffee in town.” At the moment, it’s Ritual, a chic place in the Mission District with leather couches, wireless Internet, and PowerBooks on every table. The two founding engineers of Tropos–Narasimha Chari, who goes by “Chari,” and Devabhaktuni “Sri” Srikrishna–are sitting at a small table, drinking lattes and reflecting on recent news. About a year ago, the mayor of San Francisco put out a request for proposals, looking for the optimum plan for “unwiring” the city–that is, for creating a citywide Wi-Fi network. Just the day before, out of a half-dozen contenders, the selection had been announced–and Sri and Chari’s list of big wins had gotten one municipal contract longer. But the two men, both 32, scarcely stopped to rest. That’s because each successive contract brings them closer to answering a question that’s intrigued them since they met as undergraduates at Caltech about 15 years ago: “What stops the Internet from being everywhere?” The magic of the box occurs when you mount it on a lamppost. Install 30 of them per square mile, and you’ve created a wireless network that can transmit data all over a city. The inquiry arose out of mutual concerns about India and other developing countries. As a brainy boy growing up in Calcutta, Chari would take long excursions through the city searching for textbooks containing just the kind of math and science materials you can download in seconds today from the Internet; he knew that connecting people in poor and remote regions could be a profound form of change. Sri, for his part, had a deep desire to be useful and an appetite for solving engineering problems. So while attending graduate school in the late 1990s (Sri at MIT, Chari at Harvard), the two men would hang out in the bars around Cambridge and talk about how to get the Internet everywhere on the planet. The intellectual challenge soon became as enticing as the moral one. It was a problem of cost efficiency: How could you bring the power of computer networks to villages hundreds of miles from the nearest cable TV, places where people can’t even afford phones? It was a technical problem, of bouncing signals around in the air over large areas and then back to the nearest data wires. And finally it was a problem of overcoming natural physical limitations: the distance transmitted signals could travel, for one, and the amount of stuff that can be sent simultaneously. “It’s just a very fascinating subject,” says Sri. “We never really set out to start a company.” Any solution had to be dirt cheap. Even in the United States, broadband is so expensive, both to provide and to purchase, that its growth has not kept up with consumer appetites. Today many rural areas around the country have no high-speed data services, simply because it costs so much to dig up the streets and lay wire. Jupiter Research, a market research firm, estimates that 35 percent of Internet users in exurban or rural areas can get only dial-up connections. In some cases, the necessary conduits reach town, but jackhammering the last bit of pavement to serve a smattering of houses is more of a burden than it’s worth. “There are some places where the economics are prohibitively expensive,” says Brian Blevins, a Verizon spokesperson. For Chari and Sri, the alternative to digging would have to be radio, and while drinking beer and poring over dense technical books, they came across a radio technology developed in the 1970s for military uses. The technology worked on battlefields, but its inventors and the engineers who came after assumed that it wouldn’t scale. Sri and Chari thought otherwise. They suspected that if you could program the nodes of these radio networks cleverly enough, teaching them to move information around quickly, you could make the network as big as you wanted. Their idea was a variation on the principle of the bucket brigade or steppingstones. If you can’t get the signal to reach all the way to the wired Internet, make it hop from one transmitter to another until it does. And give it some basic rules for finding the most efficient pathway there. Here at Ritual, for instance, e-mail data comes in over wires to a base station or router somewhere in the room and then heads through the air to the nearby laptop. Everyone in the café is just one hop from the wired Net. This configuration requires every user to be within about 100 feet of the device that’s plugged in, and it’s why wireless broadband is generally limited to offices and cafés. But what if you told that router to select another router for passing along its message, and told that router to select yet another after that? If you taught those routers to make efficient choices that wouldn’t require arduous processing, eventually the Internet would spill out into the streets. Sri and Chari got hold of some Wi-Fi gear–a cheap type of radio technology recently introduced to the enterprise market for office environments–and started playing with their routing ideas. They mounted antennas on cars and tooled around Cambridge, testing the performance of nodes programmed to obey their new steppingstone rules. “When we started doing this,” Chari says, “people laughed at us, saying Wi-Fi is an indoor technology. But our approach has always been, don’t take anyone’s word for it.” The two men soon realized that they were no longer solving a math problem: They were developing a product. So they picked up and left Boston for northern California. They hooked up with two friends of friends who understood finance and formed a company. It was not a particularly opportune time. “In 2001, we were out there looking for funding. It was awful,” says Chari. But Bill Gurley, whose firm, Benchmark Capital, invested early in companies such as eBay and Red Hat, liked their ideas. “I don’t think anyone at that time was thinking about municipal wireless,” Gurley recalls. “But what was keeping Wi-Fi from going outside?” Even in the united states, More than a third of Internet users in exurban or rural areas can get only dial-up connections. Well, nothing. In the United States, most towns already own the infrastructure for suspending 14-pound boxes in the sky: lampposts, traffic lights, telephone poles, city buildings. The Tropos routers themselves cost only about $3,500 each. So with 30 per square mile installed in a city like San Francisco, you’d spend about $5 million on boxes to serve more than 700,000 citizens. According to a report by PricewaterhouseCoopers, building a fiber network costs $2,000 “per home passed,” in the industry’s argot; providing DSL costs a few hundred dollars. Compare both with Philadelphia’s estimate that the cost per home passed of its Wi-Fi network will be $30. On the user end of the equation, the hardware economics look even better. The Wi-Fi cards that early adopters were sliding into their laptops in 1999 went for about $2,000 apiece. Today the devices are preloaded into nearly all new computers and cost less than $10 each. Right now, as Chari and Sri drain their lattes at Ritual, there are an estimated 50 million Wi-Fi-ready computers out there. So Bill Gurley got onboard. He liked the open standards of Wi-Fi technology and how quickly the price on the user’s side was dropping. He loved Chari and Sri’s vision of teaching routers with limited range and capacity how to build bucket brigades and choose the most promising pathways, based on the condition of the network. “It’s very elegant,” Gurley says. He also liked the growth potential of the market and the focus on software. “As a venture capitalist, I love everything about the Tropos model,” he says. In January 2002, Benchmark Capital ponied up $2.2 million for the young company to work with. Other VC firms followed, including the Intel Communications Fund and Siemens Venture Capital. And so did Ron Sege. Good Enough Beats Best Ron Sege (pronounced seh-gee) is a tall stick of a guy with blue eyes and blond eyelashes, whose elaborately stitched jeans were meant for a younger man. At 49, he is on his second wife, his second batch of kids, and the fourth small company he intends to make large. In a sense, Sege is a Web 2.0 guy all around, bringing hard-earned experience to a young company with a still-unproven business model. As he puts it, “I’ve seen this movie before.” Sege began working in technology in the 1980s, but really hit his stride in the ’90s, as a manager at 3Com, the company that spawned Ethernet technology. 3Com had a few hundred employees when he perspective, good enough beats best,” he says. Ethernet, the protocol that allows office PCs to share databases and printers and storage in a small local network, was far from perfect. “But it was inexpensive, easy to use, and anybody could design to it.” Sege learned the beauty of this approach to business–float a quick and dirty product, let users and other product developers improve on it, and push it as a dominant shared platform. “Wi-Fi has many of the same attributes,” he says. After 3Com, Sege took a job as executive vice president of Lycos, one of the first Internet portals, where he helped engineer an Internet-bubble buying spree that included acquisitions of Matchmaker.com, Quote.com, and Wired Digital. “That was my media mogul period,” Sege says with a laugh. He left Lycos in 2001 and joined Ellacoya Networks, a company based in Merrimack, New Hampshire, that creates software to help broadband providers ease congestion in their networks. Bill Gurley, tipped off by a Benchmark partner who’d worked with Sege in the past, saw in the Ellacoya CEO someone who’d ridden small companies through significant growth and who understood a good deal about data networks. He contacted Sege and told him about Tropos. The company made sense to Sege. Taking off-the-shelf indoor base stations and sticking them up on power poles–that was a formula he understood. Sri and Chari had already come up with the tricks, the proprietary algorithms for handling data traffic and monitoring the system from one main PC, which would set Tropos apart from its direct competitors. (The company has 30 software patents and patents pending.) In 2004, Sege came onboard–”to do all the stuff not involved with writing software.” At first, that meant selling Tropos boxes and software to a small but eager market the start-up had identified: police and fire departments. After September 11, the consequences of poor emergency communications became painfully clear to city leaders nationwide, and many municipalities were attempting to do something about it. What few civilians realize is that their heroes with hoses and their men and women in blue have always relied on only one of their senses for passing information: their ears. They use the same two-way radio technology today that police departments adopted in the 1930s. Some forces have introduced computers into their cruisers for searching DMV or criminal databases, but these hookups are as slow as your first dial-up modem. Forget about downloading a mug shot. Maps, surveillance videos, traffic updates, real-time messaging? Impossible. What emergency responders need is broadband. And it has to be broadband that’s everywhere, broadband that moves. Tropos could deliver that. Sege traveled the country, giving presentations to police and fire departments, steadily signing up customers. Oklahoma City bought Tropos technology to build a network for its police department covering 620 square miles. In Milpitas, California, about 10 miles from the Tropos headquarters, a 40-node Tropos mesh allows police to look up DMV photos and monitor video surveillance of high-crime areas. So Sege and his team were surprised in the spring of 2004 when they got an order from Chaska, Minnesota, a Twin Cities suburb that wasn’t looking to serve its police force. The town’s city council wanted cheaper connectivity–for all of its residents, who were stuck paying $45 per month for high-speed access from Sprint and Time-Warner Cable. The goal was to provide broadband access for all of its citizens for no more than $20 a month. “Tropos was selling a system for public safety departments. Our IT guys thought, ‘Why couldn’t you do 3,000 connections instead of 300?” says Chaska’s city administrator, Dave Pokorney. For Tropos, this was exhilarating. Chaska had come up with this plan on its own, with no help from Tropos, which was focusing its efforts on public safety. The company had helped create networks designed to serve the general public, but only in parks or other circumscribed areas. Chaska was out ahead of them–and within three months, the city had a real-life metroscale network available to anyone in town. Sleeping Giants Everyone at Tropos agrees on what made the company take off. It happened in August of 2004, when Philadelphia, the largest municipality to date to do so, announced plans to blanket the city with Wi-Fi. The idea was to deliver cheap, and possibly free, broadband Internet access to the 1.5 million souls–digital haves and have-nots alike–who lived within the city’s 135 square miles. This was a bold, pioneering step, lauded by civic groups and techies around the country. But the news hit one party particularly hard: Verizon. At the time, the vast majority of Philadelphians who wanted fast connections to the Web had been coming to Verizon for DSL. Now the company would have a new competitor. The proverbial sleeping giant was caught off guard. It’s one thing to build a wireless network for 8,000 households in the suburbs of Minnesota. But it’s something else entirely to do so in one of the nation’s biggest metros. Verizon’s lobbyists marched straight to state lawmakers in Harrisburg and demanded action. And they got it. A telecommunications bill that had been lingering around the capital for more than a year suddenly came up for a vote, and it had a brand-new provision attached to it. The measure said that Pennsylvania cities intending to create high-speed data networks must give the dominant local phone company the right to build first. If the incumbent proceeded within 14 months, the city would be required to drop its plans. For the leaders of Philadelphia, that meant doing nothing for more than a year before getting their project under way. It also meant that cheaper service–some subsidized for the poor–would happen only at the whim of Verizon. But the prospect of an Internet cloud floating through every park and into the city’s overlooked neighborhoods had already intrigued many Philadelphians, and the state legislature’s intervention galvanized people to protect the idea. “The school district, the nonprofits that wanted to serve poor neighborhoods, even our tourism organizations saw the potential,” says Dianah Neff, Philadelphia’s chief information officer and a 14-year veteran of Silicon Valley businesses. “When the legislation came up, we put the pressure on. We had 3,000 people call, write, and e-mail the governor.” Tropos, which already had been tapped to install two pilot projects in public parks, watched the events unfold. Sege hired a Washington lobbying firm, which showed up in Harrisburg, attempting to sway leaders to spare local governments from restrictions. In late November 2004, just as the bill was approved, Philly’s Wi-Fi enthusiasts got a break. “It was almost like diving to get the catch in the end zone,” says Sege. The state agreed to exempt Philadelphia from the requirements. (All other Pennsylvania municipalities remain bound by it.) The way Sege sees it, Verizon’s in-your-face tactics were the best thing that had ever happened to the start-up. The giant telecom’s reaction made dozens of other cities take notice. If Verizon was so ruffled, people seemed to think, then Philadelphia must have been on to something interesting; the technology’s potential must be real. “The phone was ringing off the hook,” says Sege. Cities around the country, from Minneapolis to Tempe, Arizona, began announcing plans for wireless networks. Several months later, the technology was validated by another waking giant when Cisco announced it would begin building routers for muni Wi-Fi. Tropos sales went from 90 municipal clients in all of 2004 to 75 in just the first half of 2005. The next step in the Philadelphia project was to respond to the city’s RFP, and Tropos now had to get down to details. The company had the gear and the software for monitoring and troubleshooting the network, but there was a lot the small company was lacking. Customer service for one thing. And billing. And consumer sales. Rather than build those capabilities in-house, Sege began searching for an established Internet service provider with which to partner. EarthLink fit the bill. The ISP, based in Atlanta, had thrived as a middleman, buying wholesale dial tone, wrapping it up in an attractive brand, and selling it to Internet surfers. But as the world shifted to faster wires and fiber optics, EarthLink had little to offer. Unlike the phone companies, it owned no connections into the home. In January 2005, Bill Gurley paid a visit to EarthLink’s board of directors. He presented his case for a partnership, in which Tropos would provide infrastructure–the actual broadband network–and EarthLink would handle customer support and sales. In response to Gurley’s presentation, EarthLink sent a team to visit Chaska to see for themselves if the new technology worked. The group toured the town and climbed under tables testing the network’s reliability. They interviewed folks in bars. And they were sold on it. “Municipal Wi-Fi is really important for us,” says Donald Berryman, EarthLink’s president of municipal networks. “It’s one of the top three investments we’re making in future products. It can help us control our destiny because we’ll own the network.” Tropos and EarthLink have since landed deals with five cities and have proposals out to five more. But Will It Really Work? Not surprisingly, the Bells and other data-access providers haven’t backed down. Since the maneuver in Pennsylvania, giants like BellSouth and Comcast have fueled a fight against muni Wi-Fi across the country. Lawmakers in Ohio, Virginia, Kansas, and Oregon, among others, have proposed legislation to keep local governments from building their own networks or at least make it more difficult for them to do so. Fourteen states, including Florida and Colorado, have already passed restrictions. “We have not supported a ban on municipal networks,” says Verizon’s Brian Blevins. “But we’ve felt where there’s vibrant competition, the networks can undercut and disrupt a market that’s working very well.” Critics of muni Wi-Fi argue that if local governments participate in building broadband networks, they’ll exploit unfair tax and regulatory advantages, irresponsibly drain public coffers, and mismanage the services. To counter the legislative gambit, Sege and others have taken to evangelizing in Washington, D.C., and state capitals. They’ve made some progress. In June 2005, Republican Senator John McCain of Arizona and Democratic Senator Frank Lautenberg of New Jersey introduced a federal bill in answer to the activity in the states. The Community Broadband Act of 2005, still in committee, would “preserve and protect the ability of local governments to provide broadband capability and services.” Says one Lautenberg staffer: “The senator doesn’t think there should be obstacles–we’re 16th in the world in terms of broadband penetration.” A bill awaiting a vote by the House, on the other hand, would create barriers–for instance, requiring cities to partner with a private company. A restriction like that, though seemingly innocuous, would have prevented Chaska from building its network. These policy struggles are not the only hurdles Tropos is facing as it lunges for profitability in 2007. There are big technical questions. It’s one thing to build a wireless network for 8,000 households in the suburbs of Minnesota. But it’s something else entirely to do so in one of the nation’s biggest metros. “Nobody’s demonstrated that you can have 135 miles of Wi-Fi,” says Julie Ask, a research director at Jupiter Research. Radio signal is notoriously unpredictable. When your cell phone drops out every time you round the corner of Elm Street, that’s because the mobile provider didn’t predict a problem there. Home devices from cordless phones to baby monitors might cause interference. Tempe, Arizona, where Tropos competitor Strix Systems provided 500 wireless routers, discovered that signal wasn’t getting through house walls beyond 150 yards from the routers. Many Tempe users found they needed an additional $100 device to receive and send data from indoors. Tropos could face similar problems. Dozens of municipalities have joined in, but there is not much of a record. “As a mayor, why wouldn’t you say, ‘I want to bridge the digital divide’?” says Ask. “EarthLink wants to point to Philadelphia and say, ‘Hey, it works,’ but until there’s proof…” After a city government invests $20 million, no users will be happy if their connections go down or their webpages load slowly. The last thing Tropos needs is for annoyed customers to head back to Verizon. Another looming question is what business models will work. Will consortia like the EarthLink-Tropos team for San Francisco prove easy for cities and profitable for the participating companies? Will the Bells hedge their bets and start offering their own systems? Will cities build their own public Internet utilities, just as many today deliver power without the help of private entities? In any of these scenarios, Tropos’ business doesn’t change. The Bells, the city governments, the ISPs–they’ll all need to buy boxes from someone. As experiments are made and the best models emerge, Sege insists that Tropos will stay relevant. First, of course, he has to deal with Philadelphia, which is building its 15-square-mile test area this summer and plans to roll out the full network in 2007. “I honestly believe that a lot of people are waiting to say, ‘We told you it wouldn’t work,” Sege says. Philadelphia CIO Dianah Neff doesn’t seem to mind that tension. “There’s a lot of pressure on Tropos and EarthLink. But that’s to our benefit because they’re trying really hard,” she says. “It’s like you live in a fishbowl. It’s not just other cities, but the world that’s watching.” Martha Baer is co-author of Safe: The Race to Protect Ourselves in a Newly Dangerous World. This is her first story for Inc.