Tag Archives: Carmi Levy

New PC designs: Ideal for Small Business?

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Much of the media attention at the recent Consumer Electronics Show (CES) surrounded new computer styles, shapes and sizes — perhaps signaling a change from the tried-and-true laptop form factor popularized over the past two decades. One attention-getting device is the Dell Inspiron Duo, which looks like a typical netbook at first glance but actually transforms into a tablet when you remove the LCD touch display. Lenovo offers a similar model called the LePad U1, but that hybrid was first announced over a year ago. Another laptop, which uses dual touchscreens instead of a physical keyboard, is the Acer Iconia. The main advantage of this new form factor is that the keyboard can be customized or changed altogether depending on what you need the laptop to do. Another model, the Razer Switchblade, has keys that display different words or icons depending on the application — say, for gaming or for getting real work done. So, are these new form factors innovative? Sure. Practical? That’s another — and perhaps more important — consideration altogether. As usual, the hardest part about deciding whether these new form factors make sense is just being careful to avoid the lure of something being new and interesting, and then determining whether they will actually make sense for real work. To find out, we caught up with industry experts to weigh in on the pros and cons of alternative computer styles. Does ‘one size fits all’ work?“We’ve all been conditioned into believing that something that’s remained fundamentally unchanged for decades is a classic, successful, perfect design that needs no additional modification,” begins Carmi Levy, an independent technology analyst based in London, Ontario. “In the case of the basic laptop, however, classic doesn’t mean ideal — despite the fact that the basic laptop has become an icon of business and consumer computing, it’s been apparent for years that its one-shape-fits-all form factor falls short.” Levy says enterprise and consumer buyers are often “complacent,” and in turn stick with a familiar design. “Because of this, hardware vendors, afraid of introducing the PC world’s equivalent of the Edsel, have shied away from stretching the form factor envelope.” Times might be changing, however. “The tablet is the first truly successful post-laptop design for a mobile productivity device in a generation — it has opened the door to other hybrid hardware designs by softening buyer resistance anything that strays too far from the trusty old laptop design.” The new laptop-tablet hybrids may just be a smart new form factor, he says. “The Dell Inspiron Duo (aka Sparta) is just close enough to existing form factors that buyers might be willing to give it a shot. It’s evolutionary, not revolutionary, and that could be more than enough to begin to give Dell some sales momentum in this emerging market slice.” Options are goodOn whether small-to-midsized businesses should invest in a nonconventional design, Leslie Fiering, research vice president at Gartner, says it all depends on the needs of the company. “A tablet, for example, is really designed for media consumption rather than content creation — therefore those who need to do a lot of typing should probably stick with a physical keyboard.”  Fiering says the question isn’t “Should I go out and buy one of these new kinds of computers?,” but rather “What can I do better with an alternative form factor over my existing hardware?,” she asks, rhetorically. That said, Fiering concedes she’s not a big fan of the virtual keyboard in general. “They tend to be more error-prone because they don’t give feedback; I’ve seen people use these [onscreen] keyboards after three months and they still make the same mistakes and some start getting bone soreness through the pad of the fingertip,” adds Fiering. On the flipside, Fiering says on-the-go types who spend a lot of time viewing or listening to content might benefit from a keyboard-less computer. While she’s “skeptical” about two operating systems, Fiering says the Lenovo LePad U1 hybrid — a Windows laptop with a snap-off screen that becomes an Android tablet — offers the “best of [of both] worlds, as you get a slate and keyboard to dock it in.” Businesses open to changeThe surge in new form factors can also largely be attributed to Apple’s success with the iPad, says Levy, as they “force buyers to realize that laptops aren’t the exclusive choice for mobile productivity.” Rob Fleischer, partner and executive vice president at Sandbox Strategies, a public relations and marketing firm that handles videogame and tech clients, says they use iPads at work. “We have iPads and we use them regularly as they’re great for entertainment when traveling [and] we’ve adapted business presentations to show on iPad, which has worked out well.” While Fleischer admits there are times when a physical keyboard is a more ideal interface than touch, he’s open to new concepts. “Out of the new products on display at CES, I’m most excited about the Motorola Atrix,” says Fleischer.  The Atrix is an Android-powered smartphone that can be docked in a 2.2-pound laptop shell with 11.6-inch screen, full-sized keyboard and trackpad. Therefore, when docked, users can interact with the smartphone’s content as if it were a PC — and the dock charges up the phone at the same time. “Sure, we’re all using iPhones right now, but the idea of having a single phone/laptop is awesome,” says Fleischer. “The phone with the laptop dock looks like a really great solution for us: we can travel light, work remotely, and have the ability to really get stuff done.” In the end, that’s the ultimate goal: being productive, even if the laptop is completing new and different.

Windows 7 Tips n’ Tricks for Business

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So you’ve purchased Windows 7, Microsoft’s latest and greatest operating system, and found it to be fast, stable and full of features to support your small to mid-sized business. Critics agree the Redmond, Wash. software giant have their mojo back, after delivering the much-maligned Windows Vista a few years back. To get even more out of the leaner and meaner Windows 7 for your growing business, here we provide a handful of productivity-enhancing tips and tricks — with some help from the experts. One-click access Windows 7 lets you “pin” large icons to the taskbar for a one-click launch of your favorite applications or files. To do this, simply right mouse-click on a file or program icon and one of your options will be to “Pin to Taskbar.” Run your mouse over these taskbar icons and you’ll see a live preview of what’s inside as a thumbnail image — and even multiple websites open as “tabs” in your browser. “A lot of people rave about this feature as it’s a fast and easy way to manage and access documents and other files you need,” says Microsoft’s Sandrine Skinner, a director within the Windows 7 small business group. “I know a manager of a personal staffing company, for example, and she uses pinning to prepare the desktop for temp workers.” It’s a snap You’ve got a widescreen laptop or computer monitor, so why aren’t you taking advantage of this added real estate? Windows 7 makes it easy to do just that by letting you view multiple files or applications at the same time. Called “Snap,” simply open a couple of programs — such as Microsoft Office and Internet Explorer 8 — and then hold down the Windows key (beside Alt) before using the right or left arrow keys to snap them beside each other. You can also drag and drop content from one to the other (such as a website photo into Paint or highlighted text into Word). Lock it up Your employees likely carry around a laptop, netbook, or USB thumbdrive with company data on it, but what happens if the computer or drive is lost or stolen? The Enterprise and Ultimate versions of Windows 7 include “BitLocker” protection that can encrypt files or folders — preventing anyone from accessing them unless they know the password. Simply right-click on a drive letter (such as F:) in Windows Explorer to enable BitLocker protection. “This reduces the risk in case the device goes missing, and makes up for the fact that employees, consciously or not, don’t always put data security at the top of their to do list,” says Carmi Levy, an independent technology analyst based in London, Ontario. “With the BitLocker To Go feature activated, however, nothing gets copied unless the target device is encrypted.” Kick it old school It’s not secret Windows Vista was plagued with software and hardware compatibility issues, therefore Microsoft made this one of the top priorities in Windows 7 — including an optional “Windows XP mode” for those businesses who need it. “We’ve heard companies tell us ‘this software here is my bread and butter and if it’s not compatible with Windows 7 I won’t upgrade,” explains Skinner. “We listened.” To serve and protect No computer should ever be powered on unless it has at least some protection against malware — such as viruses, spyware, rootkits and the like — especially for computers used for business. “While full-blown security suites from market leaders like McAfee and Symantec do a better job, the free Microsoft Security Essentials tools, along with Windows Defender and Windows Firewall, are more than adequate, and should be activated no matter what other solutions you have in place,” advises Levy. Get outta my way If things get too cluttered because of multiple programs open at the same time — such as a Web browser, word document, calculator, e-mail, and sticky notes — simply grab hold of the program you want to see clearly, by clicking and holding on the top bar of the window, and give your mouse a shake left and right. This will automatically minimize everything else. Do it again and it brings back all the apps that were minimized.

Got a Netbook? Now You Need Accessories

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Okay, so you’ve outfitted your mobile employees with inexpensive netbooks, but there are a few recommended accoutrements you should consider to help them remain productive while on the go. With a growing assortment of handy accessories, you can expand the functionality and longevity of your business netbook. From wireless mice and bigger keyboards to high-definition webcams and Bluetooth headsets, there are plenty of peripherals to choose from. Here are some netbook accessories that experts suggest might be worth a look: Mice and keyboards Because they’re portable and affordable, netbooks have become a popular laptop alternative — but its smaller form factor means typing and clicking on them might not be as comfortable as a full-sized laptop or desktop. “It might not seem necessary, it might even seem redundant, but you’d be surprised how handy a wireless mouse or keyboard can be when it comes to doing work on your netbook,” says Paul Semel, a seasoned technology journalist and netbook user based in Los Angeles. “Granted, you won’t need them when you’re sitting in the airport and want to quickly check your e-mail, and there isn’t enough room on a plane for them, either. But when you arrive at your hotel, and have to work on your proposal before the big meeting, you’ll appreciate having a better keyboard and a mouse,” Semel adds. “Well, unless you enjoy carpel tunnel syndrome.” Carmi Levy, an independent technology analyst based in London, Ontario, agrees. “If you’re planning on heavy duty text entry, most netbook keyboards just won’t cut it…. More often than not, the keys are smaller-than-standard, and are squished more closely together than on a conventional laptop or desktop PC.” Levy also says the miniaturized trackpads built into most netbooks can be frustrating to use: “This is especially true when they come with space-saving layouts that place the keys beside the trackpad surface — or worse, on the front panel of the netbook itself,” says Levy. Headsets and speakers Many netbooks feature integrated Bluetooth technology, which allows you to go wireless when it comes to some peripherals including, mice, keyboards and headsets. With the latter, these optional accessories are ideal for chatting via a voice over Internet protocol (VoIP) solution, such as Skype or Windows Live Messenger. “Trying to type or use your mouse while a wire dangles in your way is a quick and efficient way to annoy yourself,” says Semel. With the increasing ability of free tools to make voice calls — such as GoogleTalk, Skype, and other products — the use of the netbook as a portable telephony device makes increasing sense, says Chris Silva, a senior analyst for enterprise mobility at Forrester Research, a Boston-based technology research firm. “A wired USB handset or, better yet, a Bluetooth wireless handset make for a must-have addition taking the netbook from small PC to mobile office.” Music lovers, on the other hand, might want to consider a pair of external speakers. “Road warriors who use their laptops to play tunes when they turn their hotel rooms into mobile offices are often disappointed with the tinny, usually mono sound from the average netbook’s speaker,” says Levy. “USB-powered portable speakers may not rock the Kasbah, but they’ll fit the bill when you need some familiar music in a faraway place.” Monitors, optical drives, and webcams Levy says an external CD/DVD burner is also a good idea because netbooks don’t have an embedded optical disc drive. “Although we’re burning fewer and fewer disks these days as the world increasingly shifts to solid state memory and Web-based software, there will come a time when we all need to burn a disk, or install something from a CD or DVD,” she says. “As netbooks lack internal optical drives, a slim external unit can keep you functional without adding too much weight.” Silva says to consider a netbook with an integrated Web camera, or you can always pick up an external model, now offering high-definition quality for crystal-clear online video conferences. “While the quality for digital still pictures is likely to be dismal [with an embedded camera], the use of the camera with IM tools for live, video chats makes the device moving video conference solution great for exchanging ideas with colleagues or checking in on the family from the other side of the world,” says Silva. And instead of squinting to read text on a 7- to 10-inch screen, an external monitor is recommended while stationary for a while. “While you certainly won’t be carting an external display in your travel bag, many netbook users use them at their desks to make up for the built-in display’s limited real estate and resolution,” says Levy. “For basic productivity needs, a netbook with an external display, keyboard and mouse can often be all the machine the average small or mid-sized business office user may ever need.” Other considerations A few other netbook accessory suggestions: A fitted sleeve to keep the netbook secure and protected when carried in a larger bag, backpack, or suitcase. A USB 2.0 hub that turns one universal serial bus port into four or more, to connect multiple devices at the same time. While the latest netbooks offer 160GB of internal memory, SecureDigital (SD) Flash cards or an external hard drive adds more storage, if needed, and the ability to transfer files easily between PCs.  

Got a Netbook? Now You Need Accessories

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Okay, so you’ve outfitted your mobile employees with inexpensive netbooks, but there are a few recommended accoutrements you should consider to help them remain productive while on the go. With a growing assortment of handy accessories, you can expand the functionality and longevity of your business netbook. From wireless mice and bigger keyboards to high-definition webcams and Bluetooth headsets, there are plenty of peripherals to choose from. Here are some netbook accessories that experts suggest might be worth a look: Mice and keyboards Because they’re portable and affordable, netbooks have become a popular laptop alternative — but its smaller form factor means typing and clicking on them might not be as comfortable as a full-sized laptop or desktop. “It might not seem necessary, it might even seem redundant, but you’d be surprised how handy a wireless mouse or keyboard can be when it comes to doing work on your netbook,” says Paul Semel, a seasoned technology journalist and netbook user based in Los Angeles. “Granted, you won’t need them when you’re sitting in the airport and want to quickly check your e-mail, and there isn’t enough room on a plane for them, either. But when you arrive at your hotel, and have to work on your proposal before the big meeting, you’ll appreciate having a better keyboard and a mouse,” Semel adds. “Well, unless you enjoy carpel tunnel syndrome.” Carmi Levy, an independent technology analyst based in London, Ontario, agrees. “If you’re planning on heavy duty text entry, most netbook keyboards just won’t cut it…. More often than not, the keys are smaller-than-standard, and are squished more closely together than on a conventional laptop or desktop PC.” Levy also says the miniaturized trackpads built into most netbooks can be frustrating to use: “This is especially true when they come with space-saving layouts that place the keys beside the trackpad surface — or worse, on the front panel of the netbook itself,” says Levy. Headsets and speakers Many netbooks feature integrated Bluetooth technology, which allows you to go wireless when it comes to some peripherals including, mice, keyboards and headsets. With the latter, these optional accessories are ideal for chatting via a voice over Internet protocol (VoIP) solution, such as Skype or Windows Live Messenger. “Trying to type or use your mouse while a wire dangles in your way is a quick and efficient way to annoy yourself,” says Semel. With the increasing ability of free tools to make voice calls — such as GoogleTalk, Skype, and other products — the use of the netbook as a portable telephony device makes increasing sense, says Chris Silva, a senior analyst for enterprise mobility at Forrester Research, a Boston-based technology research firm. “A wired USB handset or, better yet, a Bluetooth wireless handset make for a must-have addition taking the netbook from small PC to mobile office.” Music lovers, on the other hand, might want to consider a pair of external speakers. “Road warriors who use their laptops to play tunes when they turn their hotel rooms into mobile offices are often disappointed with the tinny, usually mono sound from the average netbook’s speaker,” says Levy. “USB-powered portable speakers may not rock the Kasbah, but they’ll fit the bill when you need some familiar music in a faraway place.” Monitors, optical drives, and webcams Levy says an external CD/DVD burner is also a good idea because netbooks don’t have an embedded optical disc drive. “Although we’re burning fewer and fewer disks these days as the world increasingly shifts to solid state memory and Web-based software, there will come a time when we all need to burn a disk, or install something from a CD or DVD,” she says. “As netbooks lack internal optical drives, a slim external unit can keep you functional without adding too much weight.” Silva says to consider a netbook with an integrated Web camera, or you can always pick up an external model, now offering high-definition quality for crystal-clear online video conferences. “While the quality for digital still pictures is likely to be dismal [with an embedded camera], the use of the camera with IM tools for live, video chats makes the device moving video conference solution great for exchanging ideas with colleagues or checking in on the family from the other side of the world,” says Silva. And instead of squinting to read text on a 7- to 10-inch screen, an external monitor is recommended while stationary for a while. “While you certainly won’t be carting an external display in your travel bag, many netbook users use them at their desks to make up for the built-in display’s limited real estate and resolution,” says Levy. “For basic productivity needs, a netbook with an external display, keyboard and mouse can often be all the machine the average small or mid-sized business office user may ever need.” Other considerations A few other netbook accessory suggestions: A fitted sleeve to keep the netbook secure and protected when carried in a larger bag, backpack, or suitcase. A USB 2.0 hub that turns one universal serial bus port into four or more, to connect multiple devices at the same time. While the latest netbooks offer 160GB of internal memory, SecureDigital (SD) Flash cards or an external hard drive adds more storage, if needed, and the ability to transfer files easily between PCs.  

Windows 7: Should You Upgrade?

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Windows 7, Microsoft’s next computer operating system (OS), is looking to win over skeptics disappointed with the much-hyped but often-maligned Windows Vista. While it’s not available until Oct. 22, the early buzz is uniformly positive — “Microsoft’s mojo is back” seems to be the general consensus — but does this mean your business should upgrade to Windows 7 at launch, if at all? First, a look at a few new features and improvements over past operating systems. Benefits to upgrading A key focus to Windows 7 is speed and compatibility. From faster start-up times to quicker program launches to overall performance, Windows 7 addresses many of the speed issues found lacking in its predecessor. This is true even for underpowered netbooks and older PCs. And when it comes to hardware and software compatibility, Windows 7 will work with more accessories and programs, which wasn’t the case when Windows Vista debuted in early 2007. “It’s no secret Vista had a rough start — the ecosystem just wasn’t ready for it — and as a result it frustrated many users,” says Michael Silver, research vice president and analyst for client computing at Gartner, Inc., a Stamford, Conn.-based research and consulting group. “Windows 7 will address many of these concerns.” “In all fairness, though, Vista wasn’t as bad as its reputation. Plus, Microsoft made many improvements to that OS over the past three years,” adds Silver. “So Windows 7 will build on these Vista tweaks, and add better memory management, a more intuitive user interface, and many networking enhancements, too.” Windows 7′s streamlined interface includes a cleaner desktop and task bar, which now lies along the bottom of the screen, and a preview of what’s inside by simply hovering your mouse above the icons. Carmi Levy, an independent technology analyst based in London, Ontario, agrees with Silver. “The user interface is also light years ahead of Windows XP and Vista — and finally gives Windows users something to brag about when they meet Mac users at parties.” For the sizable number of companies out there still running Windows XP, Windows 7 should offer much of what they like about XP, adds Levy. “This includes relatively snappy performance on older or trailing-edge hardware, excellent driver availability, and industry support — plus improved security and desktop administration.” Levy says Windows 7′s “touch” support will also be compelling to some users. “Windows 7 will have built-in support for multi-touch gestures, handwriting, and voice, for those computers built to support alternative input options.” Timing your upgrade Benefits aside, Silver believes a small or mid-sized business must assess how old their computers are before considering an OS upgrade. “Generally, we don’t recommend an organization upgrade all PCs at once to a new OS, spending money on something that might not bring you a discernable return of investment. But if the computers are relatively new you might already be eligible for a free Windows 7 upgrade.” If not, says Silver, a company might want to wait until the PCs need replacing and “skipping Windows 7 won’t be an option at that point.” He predicts: “This version is going to be very popular.” Levy agrees that businesses using Windows XP will be pleased with Windows 7, but what about businesses currently running Vista? “Although Windows 7 can conceivably deliver faster performance on equivalent hardware, upgrading operating systems on existing desktops and laptops is not an insignificant undertaking,” she says. “Software has to be tested on a new operating system, as does all related hardware that the machine connects to on the corporate network” Levy adds. “Similarly, no matter whether you’re running Vista, XP, or even something older like Windows 2000, you never want to be the first company on your block to adopt a new OS.” Levy says companies interested in upgrading might consider working with it in a test or pilot environment, “and then implement them on all PCs after Microsoft has had a chance to work through the inevitable set of bugs that will affect any new operating system.”

Fiber Increases Broadband Internet Alternatives

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It used to be that small businesses — especially home-based businesses — had a choice between DSL and cable modem for their broadband Internet needs. Now, several providers, including AT&T and Verizon, are offering higher speed connections over fiber optic cable. Here we assess whether or not fiber is ideal for your small or mid-sized business or home-based practice, and discuss the pros and cons of the technology. Advantages of fiber “Fiber-based solutions represent the telecommunications industry’s next great hope,” says Carmi Levy, senior vice president of strategic consulting at AR Communications Inc. in Toronto. “While cable-based Internet services have gradually become much faster over the last decade, DSL has lagged, and so the market has been ready for a viable third option, and it has it in fiber.” Levy says the move from DSL or cable to fiber can be as significant as the shift from dial-up to DSL or cable. “Next-generation speeds will also fundamentally change the face of the Internet as developers rush to bring rich new services to market that take advantage of these new, bigger, faster pipes,” adds Levy. Steve Hilton, vice president of enterprise and small and mid-sized business research at the Boston-based Yankee Group, agrees with Levy on the advantage of greater speeds and support for richer services. “The pros of fiber-based connections are blazingly fast data, bundled voice and video, which all make for a strong … offering” for small and mid-sized businesses. Another advantage, believes Hilton, is “extremely competitive” pricing, as is the case of Verizon’s FiOS. Levy says fiber-based connectivity can be especially advantageous to those who work from a home office. “Home businesses in particular have long had a need for reliable, high-performance network connections, — when you’re a small business and your only connection to the outside world comes courtesy of your Internet provider, your very survival depends on how effectively it all works,” Levy says. “A slow, unreliable connection hampers your competitiveness and [can] reduce the efficiency of your business applications.” Considering many applications are going online (often referred to as “cloud computing”), the role of the network becomes ever more important. Obstacles to upgrading According to Hilton, the main drawback to fiber at this point in time depends on where your business is: “Geography is the biggest limitation to this technology today.” “Geography has always been a major issue for carriers as well as consumers,” adds Levy. “While carriers have often focused their attention on deploying services to major urban areas, they have taken a much more conservative approach to servicing more rural regions.” This is largely an issue of cost, explains Levy, as it’s expensive to deliver distance-sensitive services to sparsely populated regions. In many cases, the payback period would be so long that the carriers would never make a profit, so they’ve held back. “The question as the age of fiber dawns is whether this same urban versus rural issue will play out as well, or whether Verizon and future fiber carriers have figured out a way to bring the capital investment down so that rural users can enjoy high-speed access just like people in urban areas,” says Levy. Wireless solutions — such as WiMAX and long term evolution (LTE) cellular technology — are also catching on, which provides a less-tethered alternative to fiber. Hilton says other potential issues include phone system support. “I don’t think you can backhaul an IP PBX over fiber-to-the-home today,” he says. Pricing by some carriers also isn’t as aggressive, and usually involves a mandatory contract which might not appeal to some businesses. Despite these kinks, many technology pundits believe fiber can help small businesses remain connected and competitive with this fatter pipe and access more sophisticated online resources than they could through conventional cable or DSL.

Mobile Workers Use GPS “Points of Interest”

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Whether it’s a stand-alone unit or built into a smartphone, GPS navigation can be a reliable tool to help get from point A to point B without getting lost. For a mobile businessperson, a GPS unit could mean the difference between getting to an important meeting on time or sauntering in 30 minutes late and blowing the deal before you shake hands. Many of us already know the advantage GPS technology brings: voice and visual turn-by-turn instructions, built-in maps for all of North America, and the ability to immediately get you back on track towards your destination in case you veer off-course. But what you might not appreciate are the millions of “points of interest” (POIs) (pronounced “poys,” which rhymes with “boys”), which includes access to surrounding establishments such as restaurants, hotels, bank machines, gas stations, and the like. Every GPS offers these POIs, regardless of the manufacturer and model. Not just for consumers POIs can help a mobile worker find relevant locations with the push of a button. “GPS points of interest have long allowed drivers to more easily navigate to their favorite restaurants or shopping outlets, but now POIs are becoming increasingly valuable for business use,” says Tom Murray, vice president of market development for TomTom, the maker of GPS navigation systems. Say, for example, the client you’re entertaining says she has a hankering for Thai food for your lunch meeting. Many GPS units not only show nearby eateries but they’re often broken down into nationality or food type (such as vegetarian). Carly Baltes, spokesperson for Garmin International, another GPS manufacturer, says POIs can help cut travel time and save your business money. “Our devices come preloaded with more than six million points of interest, so whether a user is looking for the closest gas station, a new restaurant downtown or an airport in another city, our hefty POI database… helps drivers reach their destination effortlessly,” she says. Nathan Dyer, senior analyst for enterprise mobility at the Boston, Mass.-based Yankee Group, says POIs can also help provide a level of familiarity and comfort for the traveler. “The business traveler might feel isolated from the new city they’re in world, but smartphones and GPS devices can help limit that feeling,” says Dyer. “Location-based services can help you plan itineraries, get from one meeting to another, find your favorite coffee shop or look up the address of an old friend — basically making you feel connected to the world while in a new environment.” Advanced features GPS unit manufacturers are taking POIs one step further by letting you customize and share relevant points of interest. “TomTom’s proprietary Map Share feature empowers drivers to create their own customized POIs dedicated to everything from a business partner’s headquarters to the site of an upcoming industry tradeshow,” explains Murray. “In fact, Map Share lets road warriors generate POIs and make them available to others online via TomTom Home. This ability to share customized POIs with colleagues is tremendously valuable when many workers need to reach the same destination.” On a related note, Garmin offers something called “POI Loader.” “This free software for your computer allows users to update their compatible Garmin device with the latest restaurants, retail outlets and more, plus users can also configure proximity alerts that will provide visual and audio alerts when you’re within a certain distance of a POI,” says Baltes. Business opportunities, too On the flipside, POIs can also help a budding business to become “seen” by millions of GPS units.  “So long as you proactively and dynamically maintain a relationship with POI data owners, and update your info often, you can take advantage of GPS technology to help your business,” says Carmi Levy of AR Communications, a Toronto technology marketing communications firm. “Creating a POI for your business makes it easier to connect with people who are in your neighborhood and can take advantage of your services or products,” Levy says. “Basically, the more you can communicate with people nearby the more likely they’ll come to your store.”

Touch Me, Babe: Computing’s Next Trend

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Who could forget the famous scene in the film “Minority Report,” where mid-21st century detective John Anderton – the Tom Cruise character — is using his hands to quickly manipulate data on computer screens? Given the popularity of our modern-day “gesture-based” gadgets, such as the Apple iPhone and HTC Touch, and innovative new computer interfaces, such as HP’s TouchSmart PCs and Microsoft’s “Milan” Surface tabletop, perhaps science-fiction writer Philip K. Dick’s vision of future wasn’t so far off after all. The question, however, remains: Are “touch” applications relevant for the small business market? “Touch screens these days are enjoying the consumer and enterprise spotlight more than ever before, thanks largely to the success of Apple’s iPhone,” says Carmi Levy, senior vice president for strategic consulting at AR Communications, a Toronto-based marketing communications firm. “The device’s innovative multi-touch features have focused new attention on an interface technology that up until this year had been flagging because of flatness in the PDA market.” Now that Apple has seemingly struck gold with its interface, Levy says competitors that weren’t too keen to go touch are suddenly investing in the technology. For example, Research In Motion, the Ontario-based manufacturer of the BlackBerry, which has long insisted it had no plans to integrate touch screen technology into its handheld devices, is reported to have begun work on just such a technology for its next-generation mobile platform after seeing the success of Apple’s iPhone, Levy says. Jupiter Research’s vice president and research director, Michael Gartenberg, mirrors Levy’s admiration for the iPhone. “Touch-screen devices have been around for a long time but Apple went back to the drawing board [and made] touch the primary interface, designed for your fingers to do the walking, instead of trying to add touch to applications designed for keyboard or mouse.” “This is the future — expect a lot more of ‘touch’ in 2008 and beyond, and from many different companies,” adds Gartenberg. Simplicity is ‘name of the game’ Levy says small business is keenly interested in doing more with less because owners don’t have massive IT budgets and they don’t have the time to learn complex new technologies. “Their staff, assuming they even have staff to begin with, is already so multitasked that whatever technology they use just has to work the first time they turn it on,” explains Levy. “Simplicity is the name of the game, and complex interfaces and applications run counter to this need,” continues Levy. “Staff can get up to speed faster on a well-designed touch screen application than they can on a touchless one because features are more easily found and accessed.” Touch is an intuitive human response, Levy says. Software designers who understand this and manage to integrate this thinking into touch-enabled applications will gain advantage. Will Windows offer ‘touch’ A Microsoft engineer recently leaked the new that the next version of the Windows operating system — currently code-named Windows 7 — will also have integrated touch features. Not surprisingly, Microsoft recently showed off a prototype for its Surface tabletop computer, which lets users navigate through data and media using fingertips. “Touch-screen computers can have a productivity advantage but the applications must be optimized for the interface and not trying to fit a square peg in a round hole,” says Gartenberg. “One of the problems with the first Tablet PC applications, for example, is they never felt quite right.” The advantages of touch screens for small businesses tend to fall into two broad categories: employee-enabling and customer-facing, says Levy. “Employee-enabling advantages include more capable mobile applications for in-the-field employees, richer applications in internal-mobile scenarios, such as tablets in warehouses and on medical wards, as well as staff training initiatives,” Levy says. “Customer-facing scenarios include kiosks, retail, and restaurant point-of-sale and customer self-service.” An example of the latter includes self-checkout machines at supermarkets, where consumers use a touch-screen and barcode scanner to pay for products.

3G Wireless is Here: What it Means for Business

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While Asian and European cell phone users have enjoyed the benefits of third-generation (“3G”) networks for some time — specifically, wireless speeds that rival broadband Internet connections in the home — this mobile technology is now ready for business throughout North America. Your carrier might also refer to this third-generation network as “High-Speed Downlink Packet Access” (HSDPA) or an increasingly popular example of “3G” technology. If you recall, second generation wireless — or “2G” — marked the evolution from analog handsets to digital phones and data services. The consumer benefits of “3G” are clear — downloading songs in mere seconds, surfing the Internet at fast speeds, or streaming live television and satellite radio broadcasts. But how does this next-generation wireless protocol help your small or mid-sized business? Business benefits of 3G This next-generation wireless technology has a host of potential applications for business users, from delivering faster data speeds to allowing road warriors to more easily access the Internet to downloading larger files. “3G is all about speed, speed, and more speed,” says Michael Gartenberg, vice president and research director at Jupiter Research, the New York-based IT research firm. “Depending on the business applications, you’ll see a number of benefits, especially for those who spend time away from the office.” For example, Gartenberg says, if you travel frequently with a laptop, you need not try and find a Wi-Fi hotspot, such as a café or airport lounge, in order to access the Internet at high-speeds. “Instead, you can insert a 3G modem card or tether your 3G phone to your laptop and access the Internet from virtually anywhere,” explains Gartenberg. “In other words, a small-to-mid-sized business can get things done that much faster with 3G, such as downloading large files or surfing complex web pages….. It can be an absolute godsend for the business user.” “There’s no doubt that 3G represents the next big thing in mobility” confirms Carmi Levy, senior vice president of strategic consulting at AR Communications, a Toronto-based marketing communications firm. “Just as broadband Internet access took over from conventional dial-up and radically changed the way businesses used the Internet from conventional desktop and laptop computers, 3G holds the same promise for mobile users.” Some key services that will benefit from wider adoption of 3G, believes Levy, include the following: real-time content collaboration video and audio conferencing and mobile applications that focus on CRM (Customer Relationship Management) and ERP (Enterprise Resource Planning). Speaking of video conferencing, Canada’s Roger Wireless network is the first in North America to offer face-to-face video calling between compatible “3G” cell phones. Think of it as a webcam you carry in your pocket. Levy also believes location awareness applications can benefit from “3G” bandwidth. “Retailers, for example, can deploy applications that recognize potential consumers’ presence within a given geographic area – for example, as they walk past a store – and deliver highly personalized multimedia marketing content to entice them into the store,” explains Levy. Disadvantages of 3G Experts caution, however, that “3G” is still in its early days, and much of the story remains to be told. The cost to upgrade your company’s phones and pay for a data plan to take advantage of “3G” services might be a deterrent for some small and mid-sized businesses that are watching the bottom line. “While prices are coming down all the time, the cost to upgrade is an obvious shortcoming,” says Gartenberg. “That said, it’s hard to put a price on receiving a critical e-mail or document on your phone quickly.” Limited bandwidth and high usage costs for data-centric services are also dampening adoption rates, says Levy “And it’s easy to conclude that more businesses would be implementing mobile capability more aggressively if pricing were more competitive and if offerings were more clearly explained and marketed.” Another penalty you pay is in battery life, says Gartenberg, as using these high-speed data services can eat away at a handset’s power fairly quickly.

MS Office 2007: Worth the Investment?

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While Microsoft launched its latest Office suite of productivity programs this year without as much fanfare as its Windows Vista operating system, the Redmond, Wash.-based software giant is touting these new office applications — the latest in Outlook, Excel, PowerPoint, Word and others — to be a major step forward in the evolution of business productivity tools. Two major improvements found in Microsoft Office 2007 are the user-interface (including better search) and collaboration software, both of which are designed to keep your growing business organized, productive and competitive. New Office features New interface: The older pull-down menus and toolbars interface have been replaced with a tabbed “Ribbon” that efficiently displays the commands that are most relevant for that section. An example would be the “Page Layout” Ribbon in Microsoft Word 2007, which opens up many aesthetic options to choose from. Another new feature is called Galleries. Rather than seeing a list of complex dialog boxes, users are presented with a visual set of formatting options to choose from when working on a document, spreadsheet, presentation, or database. This proves to be a faster and more efficient way to create professional-looking work. What’s more, before you make any changes, you will see a “Live Preview” of the change in your document simply by hovering your mouse over one of the options. A handy Instant Search window that lets you easily locate keywords throughout any Office application (even attachments). Online Collaboration: While this may appeal more to those in mid-size companies than small office/home office environments, another lauded program found in some versions of Microsoft Office 2007 is known as SharePoint. This tool makes it easier for employees to work together — even if they’re not in the same location as it offers online collaboration, where people can work simultaneously on documents, spreadsheets or calendar appointments over the Internet — and chat via their computer while doing so. Consider the alternative: one employee working on, say, a press release for a new product, who then must e-mail it around to others within the organization for approvals and edits, before it’s ready to be published. Now, the document can be written, edited, and approved simultaneously, even if employees are spread out throughout the world. Deciding whether to upgrade The big question remains: do these new and improved features justify the cost to upgrade for small and mid-size business? “If all you’re doing is run-of-the-mill document creation and editing, then upgrading to Office 2007 would be akin to buying a Porsche to fetch the groceries,” says Carmi Levy, senior vice president for strategic consulting at AR Communications, a Toronto-based marketing communications firm. “Yes, the new version of Office has advanced the state-of-the-art for desktop productivity applications, but why would you spend the money if your reliable old Honda is already doing the job quite nicely?” adds Levy, rhetorically. “Deciding whether or not to upgrade [to Office 2007] is one of those decisions you make after you assess what you’re going to use it for,” agrees Jupiter Research’s vice president and research director, Michael Gartenberg. “There are many new usability features and improvements in functionality, such as collaboration and sharing, but if you’re solid on an older version there’s no immediate reason to upgrade — especially if you’re on a tight budget.” Levy believes the online collaboration tools alone might justify the upgrade cost for some small and mid-size businesses, which are increasingly dealing with remote workers, branch offices, and traveling employees. “Companies that rely heavily on document collaboration — either internally between project teams or externally with customers and suppliers — might really benefit from Office 2007’s richer document sharing capabilities.” On the flipside, however, industry experts warn it might be a case of taking two steps back to move three ahead: “Upgrading to new software could slow you down for a while until you and your employees get used to the changes,” cautions Gartenberg. Small and mid-size businesses “will also have to consider the training costs of moving their employees to the new version of Office,” adds Levy. “That’s because the latest edition of the suite sports a radically new interface that represents a major change from the menu-driven environment that’s dominated Office for the better part of the last 15 years.” Levy’s conclusion: Small and mid-size businesses “without the resources and the time to retrain their users may want to wait.”